Office Administrator

Based in Edmonton and with an enviable track record of growth over 30 years, Westcorp is a comprehensive real estate development, investment, and management company specializing in residential, retail, office, hospitality, and mixed-use properties. Retaining an ownership interest in most of the properties it has developed, Westcorp has built a very substantial portfolio of income-producing properties in Western Canada.

We are looking for an Office Administrator to join our team, working in person out of our Edmonton Office. This role is not eligible for hybrid or remote work.

The Office Administrator supports the day-to-day operations of the Edmonton office, serving as the first point of contact for visitors and callers while providing administrative support across operations, human resources, and finance. This in-office role plays a key part in creating a professional, welcoming office environment and ensuring core administrative processes, such as onboarding, payroll support, and document management, are completed accurately and efficiently.

Who You Are:

• You have excellent verbal and written communication skills
• You are patient, adaptable, and take pride in creating a welcoming, cohesive and supportive work environment
• You understand the importance of confidentiality, particularly when handling employee and payroll information
• You are highly organized, with the ability to multitask, prioritize, and meet deadlines
• You proactively seek out tasks during downtime and slow periods in the office
• Your peers would describe you as positive, professional, and approachable 
• You enjoy learning new systems and supporting multiple teams
• You are respectful and comfortable working with people from diverse backgrounds and circumstances 

Primary Key Responsibilities:

Reception & Office Operations

• Manage telephone and walk-in traffic at the reception area
• Distribute mail and maintain office and stationery supplies
• Ensure common areas, including the kitchen/lunchroom, are clean, stocked, and well-maintained
• Coordinate courier services, parcel pickup/drop-off, and corporate errands as required

Administrative & Cross-Department Support

• Provide administrative assistance to leadership and multiple departments as required
• Maintain effective communication with internal teams and support reporting and documentation needs
• Assist with general office coordination, scheduling, and day-to-day operational tasks

Human Resources & Payroll Administration

• Support employee onboarding by preparing documentation, setting up employee records, and welcoming new hires
• Guide new employees through payroll processes, policies, and the employee playbook
• Provide basic payroll administration support, including data entry, document tracking, and coordination with payroll systems
• Assist with maintaining accurate and confidential employee records

Finance & Accounts Payable Support

• Upload and manage accounts payable and receivable documentation within internal systems
• Maintain, file, and keep current corporate records for the organization
• Reconcile corporate credit card transactions and route documentation for approval
• Support finance team processes by ensuring documentation is complete, accurate, and submitted on time

General Office Support

• Assist with company events, employee initiatives, and internal coordination
• Support other administrative and operational duties as required to ensure an efficient office environment
• Be a champion of office culture, plan quarterly catch-ups, assist with the organization of the holiday party and semi-annual events as needed

Required Skills and Abilities:

• Intermediate proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, Canva and Teams
• Experience using administrative systems for document managing and data entry 
• Strong attention to detail, particularly when handling financial and HR-related information
• Minimum 3+ years of administrative experience, preferably in an office, HR, or finance support role 

Working at Westcorp:

Headquartered in Edmonton, Westcorp Property Management Inc. is a vertically integrated company that creates, invests in and manages residential, commercial, and hotel properties. Westcorp operates in Edmonton, Calgary, Kelowna, and Bonnyville, and they are committed to significant growth in the coming years. Based on its existing development land holdings, Westcorp confidently expects to double the size of its portfolio in the next 5-7 years.

Westcorp is proud to be an equal-opportunity workplace. We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. If you have a disability or special need that requires accommodation, please let us know by completing this form.

Westcorp employs 200 people with decades of combined, extensive and successful experience. We provide our employees with a work environment that promotes professional and personal development.

Our approach to employee attraction and retention is straightforward: We want the best of the best. To attract the 'best of class' and the best new entrants to the real estate field, Westcorp provides:

• • Our Westcorp Values of Integrity, Vitality, Accountability, Results, Collaboration, Learning, and Innovation 
  • Competitive wages
  • Comprehensive benefits package including a Health Spending Account
  • Employee Assistance Program
  • Career Plan
  • Recognition programs
  • Professional development learning
  • An exceptional work environment
  • A mentoring culture