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Western Energy Services Corp.

Receptionist / HSE Administrator

Leduc, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: May 5, 2027
Posting language: English
Posted: Nov 6, 2026

Original job description

Western Energy is hiring a Receptionist / HSE Administrator to join our team in our Leduc location!

Location

Leduc, AB

Reports To

Operations Manager

Position Summary

The Receptionist / HSE Administrator will support the administrative activities of the Drilling Operations department and support a wide variety of administrative and clerical functions related to the HSE.

The Receptionist / HSE Administrator is professional, with excellent interpersonal skills. The person in this role must be highly organized with excellent time management skills and attention to detail.

Essential Duties and Responsibilities

Receptionist Duties

Answer phone calls, screen messages, and handle incoming/outgoing emails, mail, and correspondence.
Manage daily or weekly agendas, book appointments, coordinate meetings, and prevent scheduling conflicts.
Draft, proofread, and format letters, reports, memos, and presentations.
Take, transcribe, and distribute meeting minutes and agendas.
Maintain both digital and physical filing systems to ensure records are secure and easy to retrieve.
Perform other administrative duties as required.

HSE Administrator Duties

Format, proofread, and maintain HSE documents (SOPs, THAs, and Safety Bulletins) so they stay consistent with corporate branding and document standards.
Keep the THA library and indexes up to date with version control and revision tracking.
Schedule and coordinate monthly safety meetings for shop employees, including preparing agendas, booking rooms, and recording attendance and minutes.
Track modified-duty workers’ schedules, assigned tasks, and attendance, and keep accurate records for HSE and HR.
Manage the shared ITRAK Help inbox, sorting incoming requests and making sure each one gets a timely response or goes to the right person.
Perform other duties as required.

Specific Knowledge, Skills and Abilities

2-5 years experience in a related field is preferred.
Strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint.
Ability to use common computer software and online applications.
Ability to work independently and collaboratively with a team in a fast-paced environment.
Ability to meet deadlines while ensuring a high standard of accuracy.
Ability to follow instruction and guidance.
Willingness to assist in other roles.
Excellent written and verbal communication skills.
Highly organized with strong attention to detail.

Special Conditions of Employment

We thank you for your interest, however only those candidates selected for interview will be contacted.

Apply About employer

More about this job

Responsibilities

Provide reception and administrative support, including managing calls and correspondence, scheduling appointments and meetings, preparing documents, and maintaining filing systems. Support HSE administration by maintaining safety documents and revision records, coordinating safety meetings, tracking modified-duty workers, and managing the ITRAK Help inbox.

Requirements

The posting prefers 2–5 years of related experience and strong Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. Candidates should be organized, detail-oriented, effective communicators, able to meet deadlines accurately, and comfortable working independently and collaboratively in a fast-paced environment.

Skills

Microsoft Office
Word
Excel
Outlook
PowerPoint
Written Communication
Verbal Communication
Organization
Attention To Detail
Time Management
Scheduling
Meeting Coordination
Document Formatting
Proofreading
Records Management
Version Control

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Clerical Functions
Health, Safety, And Environment
HSE
Drilling Operations
Microsoft Office
Word
Excel
Outlook
PowerPoint
Standard Operating Procedures
SOPs
Task Hazard Assessments
THAs
Safety Bulletins
Document Standards
Version Control
Revision Tracking
Safety Meetings
Modified-Duty Tracking
ITRAK Help Inbox
Meeting Minutes
Records Management
Scheduling
Oil And Gas

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