Jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 day ago
P-
Project Manager I, Clinical Informatics - Central
PHSA - Provincial Health Services Authority
Vancouver, BC
- $90,770 to $130,481 CAD / year
- Full-time
Added 1 day ago
Sessional Instructor: Interaction Experience/Design, Faculty of Design, Winter 2026-27
OCAD University
ON
…design tools such as analog prototyping, interface development software, and web-based coding. Technical and computational skills will be situated within a theoretical framework drawing…
Added 1 day ago
FV
Family Engagement Worker- F/T (Langley)-1958
Fraser Valley Aboriginal Children and Family Services Society
Langley, BC
- $53,273.17 to $61,162.79 CAD / year
- Full-time
Must have a valid BC Driver’s Class 5 License with no restrictions
Added 1 day ago
Program Assistant II
Western University
ON
Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, Mustang Market, specialized scheduling software
Added 1 day ago
Program Assistant II
Western University
ON
Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, Mustang Market, specialized scheduling software
Added 1 day ago
WU
Cook - Sessional (Campus Eateries)
Western University
ON
- $22.23 to $24.89 CAD / hour
To perform driving functions, must hold a Valid Class 'G' drivers license
Added 1 day ago
SU
Manager, Real World Evidence Science
Seqirus USA Inc
QC
- Full-time
Experience programming and reviewing statistical analyses using SAS, SQL, R, Stata, or similar software; R programming experience is preferred.
Added 1 day ago
(Montreal Remote) Bilingual Automotive Fixed Ops Specialist – Training and Implementation
PBS Systems
Montréal, QC
MUST HAVE Skills:
Added 1 day ago
AN
Oracle AWS Cloud DBA – Migration & Amazon RDS Specialist
Astra North Infoteck Inc.
Toronto, ON
- Contract
Added 1 day ago
Manager – Engineering
Tucows Domains
Canada
Bachelor’s degree in Computer Science, Software Engineering, Computer Engineering, or a related technical field.
Added 1 day ago
Environmental Coordinator
FCC Canada
Toronto, ON
…documents, and maintaining Environmental Management System Software…
Added 1 day ago
C
Business Development Manager, Microsoft AI Workforce (Bilingual)
Centre
Canada
- $71,330 to $101,900 CAD / year
- Full-time
Added 1 day ago
7724 - Store Manager (H)
Hat World Inc.
Charlottetown, PE
Added 1 day ago
DH
Multi Unit Practice Manager - Dentalcorp Deep River and Pembroke
Dentalcorp Health Services LTD.
Deep River, ON
- $75,000 to $80,000 CAD / year
- Full-time
Experience with dental software systems and Microsoft Office is preferred
Added 1 day ago
T
Senior Mining Engineer
Teck
Vancouver, BC
- $107,000 to $132,000 CAD / year
- Full-time
- Hybrid
Hands-on underground mine planning ownership including the creation of mine plans and schedules with Deswik software, and developing first principles cost models
Added 1 day ago
AI
Senior Source Control Engineer
AMD, Inc.
Markham, ON
- Full-time
Experience with application security tooling, including static application security testing, secret scanning, and software composition analysis.
Added 1 day ago
5794 - 3rd Key
Hat World Inc.
Timmins, ON
Ability to frequently operate a computer and mobile Point-of-Sale system, as well as maneuver relative software programs.
Added 1 day ago
IG
Identity Specialist II
Insight Global
Richmond, BC
- $96,929 to $117,554 CAD / year
- Contract
Added 1 day ago
CO
City Clerk
City of Kawartha Lakes
Lindsay, ON
- $150,676 to $176,260 CAD / year
- Full-time
Proficiency in Microsoft Office and other relevant software.
Added 1 day ago
P-
Registered Nurse (RN), Families In Recovery Program (FIR) - BC Women's Hospital and Health Centre
PHSA - Provincial Health Services Authority
Vancouver, BC
- $41.42 to $59.52 CAD / hour
- Full-time
- Temporary
Added 1 day ago
CO
Social Planner - Strategic Program Development Advisor
City Of Edmonton
Edmonton, AB
- $51.61 to $65.21 CAD / hour
- Temporary
Ability to use technology and software programs including Microsoft office software
Added 1 day ago
DI
Manager, Search & AI Discovery
Dentsu International Americas, LLC
Toronto, ON
- $48 to $58 CAD / hour
- Full-time
Advanced knowledge of Screaming Frog Spider, or other crawling software, SEO tools such as SEMRush, Majestic, aHrefs
Added 1 day ago
M
Tax Preparer
MNP
Oshawa, ON
- $20 to $25 CAD / hour
- Full-time
Experience working with accounting and tax software is considered an asset
Added 1 day ago
Senior Cyber Defense Operations Analyst
Epic Games
Montréal, QC
Keep Epic’s networks, hardware, and people safe from security risks. Install security measures and operate software to protect systems and information infrastructure, including firewalls…
Added 1 day ago
BT
Senior Software Developer
Botpress Technologies Inc.
Montréal, QC
- Full-time
As a Senior Software Developer at Botpress, you’ll be at the forefront of developing innovative solutions that drive the future of conversational AI. As a senior member of the engineering…

Western University

Program Assistant II

ON, Canada

Apply on recruit.uwo.ca About employer

Applications open in a new tab.

Job details

Experience: 2 years of experience providing administrative support and customer service in an academic environment
Posting language: English

Original job description

Classification & Regular Hours

Hours per Week: 35

Level: N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Departments of Biochemistry and Anatomy & Cell Biology are basic science departments within Western University's Schulich School of Medicine & Dentistry, committed to advancing excellence in research, education, and scientific discovery. Together, with other Schulich Basic Science and Clinical Departments, they foster innovative and collaborative research environments, deliver high-quality undergraduate, graduate, and professional education, and contribute to the advancement of scientific knowledge and human health.

Responsibilities

The Program Assistant supports the effective and efficient administration of graduate programs within the Schulich School of Medicine & Dentistry Basic Sciences departments. The role serves as a primary point of contact for current and prospective graduate students, faculty members, committees, and external stakeholders, providing information and guidance regarding admissions, program requirements, progression, funding, examinations, and School of Graduate and Postdoctoral Studies (SGPS) policies and procedures. The role coordinates administrative processes throughout the graduate student lifecycle, including recruitment, admissions, onboarding, orientation, funding administration, registrations, academic progression, milestone and examination processes, graduation requirements, reporting, and committee support. While assigned to a primary department, the role participates in a collaborative team-based service model and may provide support across multiple graduate programs and departments to ensure continuity of service and operational effectiveness.

Qualifications

Education:

3 year community college diploma in Business Management/Administration or related field

Experience:

2 years of experience providing administrative support and customer service in an academic environment
Experience coordinating specialized programs, services, events and/or administrative processes
Experience maintaining records, databases and reporting information
Experience supporting graduate, undergraduate or academic programs within a post-secondary environment preferred
Experience providing administrative support to faculty members, committees or academic leadership preferred
Experience interpreting and applying policies, procedures and academic regulations preferred

Knowledge, Skills & Abilities:

Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Strong mathematical and analytical skills to complete accurate calculations
Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, faculty members, students and the public
Ability to make appropriate decisions and resolve issues by identifying the critical elements of a problem situation and considering each aspect
Ability to interact professionally with students, staff, faculty, and other members of the University community
Strong mathematical and analytical skills to complete accurate calculations
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft Office in order to prepare emails, correspondence, announcements, and to input data into spreadsheets and databases
Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, Mustang Market, specialized scheduling software
Familiarity with academic calendar and programs offered at Western preferred
Familiarity with Western policies and guidelines preferred

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply on recruit.uwo.ca About employer

More about this job

Responsibilities

The Program Assistant will coordinate graduate student admissions, onboarding, funding, registrations, milestones and graduation requirements. They will answer questions from students, faculty and external stakeholders about program requirements and SGPS policies.

Requirements

Candidates need a 3-year community college diploma in business or a related field and 2 years of administrative and customer service experience in an academic setting. Strong records management, accuracy, confidentiality and intermediate Microsoft Office skills are required.

Skills

Microsoft Office
Microsoft Excel
PeopleSoft
OWL
Cascade
Mustang Market
scheduling software
database management
records management
reporting
policy interpretation
customer service
administrative support
event coordination
confidentiality
active listening
multi-tasking
attention to detail
analytical skills
stakeholder communication

Keywords

Program Assistant
graduate programs
graduate admissions
student services
academic administration
post-secondary administration
Microsoft Office
PeopleSoft
OWL
Cascade
Mustang Market
records management
database
customer service
Western University
Schulich School of Medicine & Dentistry
SGPS
university administration

Seniority

Entry level

Tools

Microsoft Office
OWL
Cascade
PeopleSoft
Mustang Market
scheduling software
spreadsheets
databases

Languages

English

Fields of study

Business Management
Business Administration

Report this job

Work requirements

Jobs in Canada