Jobs in Canada

Group jobs by employerSave search & get alerts

Added 1 day ago
Sessional Instructor: Research, Insight & Innovation, Faculty of Design, Winter 2026-27
OCAD University
ON
If you require application support, please contact the People & Culture Office. Please note that People & Culture cannot update you on the status of your application as these searches are…
Added 1 day ago
Sessional Instructor: Interaction Experience/Design, Faculty of Design, Winter 2026-27
OCAD University
ON
…and final evaluations/reviews, participation in Faculty and program meetings; including responsibility for health & safety and meeting academic & curricular requirements &…
Added 1 day ago
BA
Community Support Worker
Burnaby Association for Community Inclusion
Burnaby, BC
- $27.53 CAD / hour
…life span to live a ‘good life.’ Our Community Inclusion (Day Program) is looking for a Community Support Worker to work with people to pursue activities in the community based on…
Added 1 day ago
RP
Speech-Language Pathologist
Regina Public School Division
Regina, SK
- Full-time
Our dedicated team of employees include professional and support staff who work to instill the value of knowledge, the dignity of effort and the worth of the individuals by living our…
Added 1 day ago
RP
Speech-Language Pathologist (Part-Time)
Regina Public School Division
Regina, SK
- Part-time
Our dedicated team of employees include professional and support staff who work to instill the value of knowledge, the dignity of effort and the worth of the individuals by living our…
Added 1 day ago
BR
Maternal Child Health Worker
Battle River Treaty 6 Health Centre Inc.
North Battleford, SK
- Full-time
…traditions of families, the Maternal Child Health Worker (MCHW) will support cultural pre- and post-natal care, traditional parenting support and practices, breastfeeding education,…
Added 1 day ago
T
Automation Project Engineer
Teck
Trail, BC
- $107,000 to $132,000 CAD / year
- Full-time
- On-site
Support the deployment of robotic systems, autonomous vehicles, machine vision, sensors, and control systems.
Added 1 day ago
FV
Family Engagement Worker- F/T (Langley)-1958
Fraser Valley Aboriginal Children and Family Services Society
Langley, BC
- $53,273.17 to $61,162.79 CAD / year
- Full-time
Must have a valid BC Driver’s Class 5 License with no restrictions
Added 1 day ago
Retail Sales Associate
DELTA 9
Winnipeg, MB
Wellness program including access to mental health resources
Added 1 day ago
CS
Scotia Place Junior Sous Chef
Calgary Sports and Entertainment
Calgary, AB
- Full-time
Working closely with the Chef de Cuisine and Sous Chef, you will support daily kitchen operations, coordinate food preparation, supervise kitchen team members when required, and help ensure…
Added 1 day ago
Facilities Maintenance Technician I
CPL
Mississauga, ON
We recognize our employees are our number one asset and support their career growth. We also offer a benefits program, deferred profit-sharing plan, paid time off, employee’s assistance…
Added 1 day ago
BL
Sales Associate (MR - Seasonal)
BC Liquor Stores
Sidney, BC
- Temporary
…handling large volumes of bottles as part of the LDB's recycling…
Added 1 day ago
RC
Account Manager
Randstad Canada
Milton, ON
- $68,000 to $73,000 CAD / year
- Full-time
- A flexible hybrid schedule allowing you to work from home one day per week
Added 1 day ago
Program Assistant II
Western University
ON
The Program Assistant supports the effective and efficient administration of graduate programs within the Schulich School of Medicine & Dentistry Basic Sciences departments. The role serves…
Added 1 day ago
Program Assistant II
Western University
ON
The Program Assistant supports the effective and efficient administration of graduate programs within the Schulich School of Medicine & Dentistry Basic Sciences departments. The role serves…
Added 1 day ago
WU
Cook - Sessional (Campus Eateries)
Western University
ON
- $22.23 to $24.89 CAD / hour
To perform driving functions, must hold a Valid Class 'G' drivers license
Added 1 day ago
Civil Engineer/Project Manager, Land Development
C.F. Crozier & Associates Inc.
Bradford, ON
Comprehensive Benefits That Support You: We offer flexible and customizable health benefits designed to meet your needs, including dental, vision, prescription coverage, a health spending…
Added 1 day ago
FL
CAC015: Cust Svc Spclst Ground Svcs
FedEx Logistics Canada Inc.
Canada
- $39,433 to $61,615 CAD / year
- Full-time
Monday - Friday: 11pm to 7am (Night Shift)
Added 1 day ago
FL
CAC052: Release / Class Spclst
FedEx Logistics Canada Inc.
Canada
- $44,638 to $69,747 CAD / year
- Full-time
Monday - Friday: 4PM to 12AM (Evening Shift)
Added 1 day ago
Manager – Engineering
Tucows Domains
Canada
…architecture and technical decisions, own day-to-day delivery, support production systems, and develop engineers into strong, independent…
Added 1 day ago
Cost Control Coordinator
FCC Canada
Toronto, ON
We offer a competitive total rewards package designed to support your health, well-being, and long-term success. Our employees benefit from comprehensive health and wellness coverage,…
Added 1 day ago
Contract Administrator
FCC Canada
Toronto, ON
We offer a competitive total rewards package designed to support your health, well-being, and long-term success. Our employees benefit from comprehensive health and wellness coverage,…
Added 1 day ago
Environmental Coordinator
FCC Canada
Toronto, ON
We offer a competitive total rewards package designed to support your health, well-being, and long-term success. Our employees benefit from comprehensive health and wellness coverage,…
Added 1 day ago
IG
Radio Installer
Insight Global
Barrie, ON
- $45,000 to $50,000 CAD / year
- Contract
- Program and configure radio equipment according to customer specifications.
Added 1 day ago
Physiotherapist
Bayshore HealthCare Ltd.
Kitchener, ON
…achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from…

Western University

Program Assistant II

ON, Canada

Apply on recruit.uwo.ca About employer

Applications open in a new tab.

Job details

Experience: 2 years of experience providing administrative support and customer service in an academic environment
Posting language: English

Original job description

Classification & Regular Hours

Hours per Week: 35

Level: N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Departments of Biochemistry and Anatomy & Cell Biology are basic science departments within Western University's Schulich School of Medicine & Dentistry, committed to advancing excellence in research, education, and scientific discovery. Together, with other Schulich Basic Science and Clinical Departments, they foster innovative and collaborative research environments, deliver high-quality undergraduate, graduate, and professional education, and contribute to the advancement of scientific knowledge and human health.

Responsibilities

The Program Assistant supports the effective and efficient administration of graduate programs within the Schulich School of Medicine & Dentistry Basic Sciences departments. The role serves as a primary point of contact for current and prospective graduate students, faculty members, committees, and external stakeholders, providing information and guidance regarding admissions, program requirements, progression, funding, examinations, and School of Graduate and Postdoctoral Studies (SGPS) policies and procedures. The role coordinates administrative processes throughout the graduate student lifecycle, including recruitment, admissions, onboarding, orientation, funding administration, registrations, academic progression, milestone and examination processes, graduation requirements, reporting, and committee support. While assigned to a primary department, the role participates in a collaborative team-based service model and may provide support across multiple graduate programs and departments to ensure continuity of service and operational effectiveness.

Qualifications

Education:

3 year community college diploma in Business Management/Administration or related field

Experience:

2 years of experience providing administrative support and customer service in an academic environment
Experience coordinating specialized programs, services, events and/or administrative processes
Experience maintaining records, databases and reporting information
Experience supporting graduate, undergraduate or academic programs within a post-secondary environment preferred
Experience providing administrative support to faculty members, committees or academic leadership preferred
Experience interpreting and applying policies, procedures and academic regulations preferred

Knowledge, Skills & Abilities:

Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
Demonstrated ability take initiative, to work independently and follow through on work assignments
Ability to apply active listening to hear and understand the complete message being communicated
Competency to maintain confidentiality and treat sensitive information with discretion
Ability to establish rapport with people from diverse backgrounds
Demonstrated ability to understand and resolve external and internal partner issues
Ability to maintain a positive, outgoing attitude with genuine customer service orientation
Strong mathematical and analytical skills to complete accurate calculations
Ability to process information with a high degree of accuracy, and follow formal business practices with high attention to detail
Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
Ability to multi-task and maintain an organized and effective personal work environment
Adapts readily and effectively to changing priorities and demands
Personable and courteous in working relationships with colleagues, faculty members, students and the public
Ability to make appropriate decisions and resolve issues by identifying the critical elements of a problem situation and considering each aspect
Ability to interact professionally with students, staff, faculty, and other members of the University community
Strong mathematical and analytical skills to complete accurate calculations
Ability to work independently and effectively as a member of the team to achieve department goals
Intermediate proficiency required in Microsoft Office in order to prepare emails, correspondence, announcements, and to input data into spreadsheets and databases
Familiarity with software applications used by Western preferred – e.g. OWL, Cascade, PeopleSoft, Mustang Market, specialized scheduling software
Familiarity with academic calendar and programs offered at Western preferred
Familiarity with Western policies and guidelines preferred

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply on recruit.uwo.ca About employer

More about this job

Responsibilities

The Program Assistant will coordinate graduate student admissions, onboarding, funding, registrations, milestones and graduation requirements. They will answer questions from students, faculty and external stakeholders about program requirements and SGPS policies.

Requirements

Candidates need a 3-year community college diploma in business or a related field and 2 years of administrative and customer service experience in an academic setting. Strong records management, accuracy, confidentiality and intermediate Microsoft Office skills are required.

Skills

Microsoft Office
Microsoft Excel
PeopleSoft
OWL
Cascade
Mustang Market
scheduling software
database management
records management
reporting
policy interpretation
customer service
administrative support
event coordination
confidentiality
active listening
multi-tasking
attention to detail
analytical skills
stakeholder communication

Keywords

Program Assistant
graduate programs
graduate admissions
student services
academic administration
post-secondary administration
Microsoft Office
PeopleSoft
OWL
Cascade
Mustang Market
records management
database
customer service
Western University
Schulich School of Medicine & Dentistry
SGPS
university administration

Seniority

Entry level

Tools

Microsoft Office
OWL
Cascade
PeopleSoft
Mustang Market
scheduling software
spreadsheets
databases

Languages

English

Fields of study

Business Management
Business Administration

Report this job

Work requirements

Jobs in Canada