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Added 3 mins ago
MU
Student Affairs Administrator
McGill University
Montreal, QC · Duff Medical Bldg.
- Full-time
Support the development of workshops, seminars and information sessions for students and department staff. Revise budget and prepare post-event reports, when required;
Added 17 mins ago
CA
General Manager
Collective Arts
Hamilton, ON
- $60,000 to $70,000 CAD / year
- Full-time
We’re looking for a hands-on General Manager to lead the day-to-day operations of our Hamilton Retail, Taproom and Event space. In this role you will be responsible for delivering…
Added 47 mins ago
SC
Jr High and High School Office Administrator
STEM Collegiate
AB · Edmonton, AB
- Internship
…organizational communications. This position reports to the Assistant…
Added 54 mins ago
SS
Executive Assistant / Office Manager
SpryPoint Services, Inc
Charlottetown, PE
- Full-time
We are seeking a proactive and capable Office Manager & Executive Assistant to join the SpryPoint team!
Added 1 hour ago
TH
Department Supervisor Full-Time - 7265 Saskatoon South
The Home Depot Canada
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 1 hour ago
Assistant Resident Manager (Eastern ON)
Realstar
Brockville, ON
We are currently seeking an Assistant Resident Manager to live and work at one of our properties in Cornwall. This position would require you to live on-site and work four weekdays each…
Added 1 hour ago
Chief & Council Secretary
Musqueam Indian Band
Vancouver, BC
Coordinate with the Chief’s Admin Assistant and the CAO’s Executive Assistant to organize special events for the Chief and Council;
Added 1 hour ago
Event Technician - Casual
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Working with the Senior Manager and Assistant Manager, Event Technical Services, the Event Technician will provide strong organizational and administrative skills with the ability to manage…
Added 1 hour ago
MU
French Programming Assistant
McGill University
Brown Student Serv.
- Part-time
…Experience or her designate, the French Programming Program Assistant coordinates peer-led French Language learning opportunities activities during the fall and winter semesters, allowing…
Added 1 hour ago
MU
French Outreach Program Assistant
McGill University
Brown Student Serv.
- Part-time
Under the supervision of the Associate Director, Student Involvement or his designate, the French Outreach Program Assistant supports initiatives that encourage students to engage in French…
Added 1 hour ago
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Sr. Software Developer
McKesson
Mississauga, ON
- Full-time
…and modernize application delivery using Azure, Kubernetes, event-driven patterns, DevSecOps, and AI-augmented development…
Added 2 hours ago
VC
Medical Office Assistant (MOA) - Urgent & Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
- $27.84 to $29.72 CAD / hour
- Part-time
Come work as a Medical Office Assistant with Vancouver Coastal Health (VCH) on the UBC Urgent & Primary Care Centre (UPCC) team in Vancouver, BC. Apply now to join our team!
Added 2 hours ago
VC
Recreation Therapy Assistant
Vancouver Coastal Health
North Vancouver, BC
- $31.17 to $32.85 CAD / hour
- Temporary
Come work as a Recreation Therapy Assistant with Vancouver Coastal Health (VCH) at Margaret Fulton Centre in North Vancouver, BC! Apply now to join the team!
Added 2 hours ago
VC
Care Aide (Various Areas) - General Surgery
Vancouver Coastal Health
Sechelt, BC
- $31.64 CAD / hour
- Part-time
Successful graduation from a recognized Health Care Assistant Program or an equivalent combination of education, training and experience.
Added 2 hours ago
CF
Administrative Assistant (Marketing and Communication)-EN
Canadian Forces Morale and Welfare Services
Winnipeg, MB
- $18.45 to $22.35 CAD / hour
- Full-time
…policies, procedures, standards and guidelines. The Administrative Assistant organizes the event calendar, and monitors, records, and documents financial transactions and…
Added 2 hours ago
UO
Operations & Faculty Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 3 hours ago
H
restaurant assistant manager
Harvey's
Chatham-Kent, ON · Chatham, ON
- Full-time
Added 3 hours ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 3 hours ago
A
Executive Assistant - Temporary (12 Months)
AccorHotel
Victoria, BC
- Contract
Added 4 hours ago
C(
Executive Assistant
Clarity (formerly Hiive)
Vancouver, BC
- Full-time
As an Executive Assistant at Clarity, you will be a key partner and the ultimate force multiplier for our executive team. This isn’t a traditional gatekeeper role, you’ll be deeply embedded…
Added 4 hours ago
TL
Content Manager
The Leadership Agency
Toronto, ON
- Full-time
Equipped with an AI-powered virtual assistant, Digitail automates routine administrative tasks, cuts down staff’s workload, and lets them focus on what they do best - providing exceptional…
Added 4 hours ago
VC
Care Aide (Various Areas) - General Surgery
Vancouver Coastal Health
Sechelt, BC
- Full-time
…missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver…
Added 4 hours ago
Executive Assistant & Academic Appointments Coordinator
University of Toronto
Toronto, ON
As Executive Assistant & Academic Appointments Coordinator, you will ensure the effective and efficient operation of the Chair's Office while providing high-quality administrative support…
Added 4 hours ago
TH
Department Supervisor Full-Time - 7265 Saskatoon South
The Home Depot
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 4 hours ago
HM
Executive assistant
HIGHLIGHT MOTOR FREIGHT INC
Concord, ON
- Full-time

WestJet Group

Senior Administrative Assistant

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: Minimum 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
Posting language: English
Posted: Oct 6, 2026

Original job description

This position requires in-person collaboration up to five days a week. This arrangement is subject to change based on business requirements.

Why WestJet:

Since our story took off in 1996, WestJet has strived to enrich the lives of everyone in our world; a career with us is no exception. We’re proud to be one of Canada’s most admired and respected corporate cultures and continuously aim for the highest standards of service and success.

Join us, this is where your career story takes off.

Overview of the role:

Are you a proactive, highly organized professional with a passion for supporting senior executives in a fast-paced, dynamic environment? WestJet is seeking a Senior Administrative Assistant to provide support to the VP & Senior VPs within our Finance organization. This role is ideal for someone who thrives when managing complex schedules, handling sensitive information with discretion, and fostering strong cross-functional relationships.

You’ll be a key partner to our Finance Senior Leadership Team, which includes Treasury, Supply Chain & Procurement, FP&A, Controller, Payment Services, and Tax functions. Your ability to anticipate needs, manage competing priorities, and maintain a positive, calm, professional demeanor will be essential to your success.

Key deliverables include:

Provide comprehensive calendar management and scheduling support to Senior Vice Presidents, Vice Presidents, and their Directors as required.
Handle confidential communications and documents with discretion and sound judgment.
Serve as a liaison, providing tactful guest service to internal stakeholders and external contacts, including government officials and executive guests.
Draft, edit, and distribute professional correspondence and communications on behalf of leadership.
Coordinate logistics for meetings, including venue booking, catering, travel arrangements, and technology setup.
Attend confidential meetings and accurately record minutes and action items.
Coordinate executive supplier meetings with strong attention to detail.
Support the development of presentations and internal communications.
Manage expense reporting, time entry approvals (Kronos), and digital filing systems.
Assist with invoice processing and purchase order coordination.
Facilitate onboarding and workspace setup for new hires across the Finance teams.
Organize team events, offsites, and group activities.
Provide backup support to the Executive Assistant to the EVP & CFO as needed.
Continuously seek opportunities to improve administrative processes and team efficiency.

Experience and qualifications:

Minimum 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
Post-secondary education in business administration or a related field.
Exceptional written and verbal communication skills, with a proven ability to manage confidential information.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), MS Teams, and SharePoint.
Strong organizational and time management skills, with the ability to prioritize multiple priorities within a fast-paced environment.
Attention to detail and accuracy of work.
Self-starter with a high degree of professionalism and the ability to work independently.
Demonstrated ability to build strong relationships across all levels of the organization.

The benefits of being a WestJetter:

WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:

A fun and friendly culture with colleagues who work together to win
Travel privileges for you and your family, effective from your start date
Savings and Benefit programs that are flexible to meet your specific needs

Think we’re a great fit? Apply now!

About WestJet Group of Companies

WestJet took to the skies in 1996 with just over 200 employees and three aircraft operating service to five destinations. Since then, WestJet has pioneered low-cost travel in Canada, cutting airfares in half, and increasing the flying population in Canada by more than 50 per cent. Since the Sunwing Airlines integration in 2025, more than 15,000 WestJetters support nearly 200 aircraft and connect guests to our global network of more than 100 destinations across North America, Central America, the Caribbean, Europe and Asia. The WestJet Group is a major Canadian employer and includes WestJet Airlines, WestJet Encore and Sunwing Vacations Group. We’re Canada’s leading value airline and largest vacation provider, with a united purpose of providing affordable and accessible air and vacation travel to Canadians.

Our safety promise

At WestJet, the safety and security of our people and our guests is a core value and at the heart of what we do. Safety and security are shared responsibilities all team members are expected to use safe work practices to ensure their well-being and the safety of others. WestJet recognizes that the use of Alcohol and Drugs can adversely impact a safe work environment and the well-being of others including guests, suppliers and the public, as well as place WestJet's operations at risk. All roles that are identified as Safey-Sensitive are required to pass a Pre-Employment Alcohol and Drug Test as per WestJet's Alcohol and Drug Policy.

Our commitment to diversity, equity and inclusion

We embrace what makes each of us unique, and what makes us uniquely WestJet. We welcome diverse skills, experiences and backgrounds so if you're passionate about this role, we encourage you to apply – even if you don't meet every qualification listed. WestJet is committed to inclusiveness, equity and accessibility throughout the selection process. If you require accommodation at any stage, please contact our Talent Acquisition team at talent@westjet.com.

We value the time and effort you put into your application. Our recruitment process is highly competitive and while every applicant will receive communication regarding their application status, only those selected to move forward will be contacted with next steps. If this role isn’t the right fit, we encourage you to explore future opportunities with us.

For more information about everything WestJet, please westjet.com/aboutus.

If you wish to withdraw your application or request that your personal information be deleted, please contact us at talent@westjet.com.

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More about this job

Responsibilities

Provide comprehensive administrative and scheduling support to senior executives within the Finance organization. Manage confidential communications, coordinate logistics for meetings, and facilitate team operations including onboarding and expense reporting.

Requirements

Requires 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate or finance setting. Candidates must possess advanced proficiency in Microsoft Office Suite and demonstrate exceptional organizational and communication skills.

Skills

Calendar management
Executive support
Confidentiality
Communication
Microsoft Office Suite
MS Teams
SharePoint
Time management
Organizational skills
Expense reporting
Invoice processing
Purchase order coordination
Event planning
Professionalism
Relationship building

Benefits

Travel privileges for you and your family
Flexible savings and benefit programs

Visa sponsorship

Not detected in the job text

Keywords

Senior Administrative Assistant
Finance
Executive Support
Calendar Management
Microsoft Office Suite
MS Teams
SharePoint
Kronos
Procurement
Treasury
FP&A
Corporate Culture
Travel Privileges
Administrative Processes
Stakeholder Management
Confidentiality
Logistics
Onboarding
Expense Reporting
Purchase Orders
Time Entry
Professional Correspondence
Cross-functional Collaboration
Executive Guests
Business Administration

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