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Added 10 mins ago
WH
Crew Leader II - Cemetery Operations ($2,000 Signing Bonus*)
Winter Haven Regional Airport
Leader, SK
- Full-time
401(a) Retirement Plan and Social Security Coverage
Added 10 mins ago
BG
Facilities, Building Management - Placement Year
BMW Group
Goodwood, ON
- Internship
…cleaning, landscaping, waste management, catering services, and security to maintain high-quality performance. Additionally, the Sites Services team is tasked with modernizing the…
Added 10 mins ago
DM
Open Pit Supervisor
Discovery Mining Ltd
South Porcupine, ON
- Full-time
The purpose of the role is to plan and organize a 27 plus person crew to achieve safe production budgeted targets. They will promote open pit safety, mining, and other initiatives to the…
Added 10 mins ago
T
Enterprise Account Executive
Terminal
Toronto, ON
- $260,000 to $300,000 CAD / year
- Full-time
…Solutions, and Intact Private Capital. Our team works together in person in Toronto, combining early-stage speed with late-stage maturity while processing many terabytes of vehicle data…
Added 24 mins ago
SH
Registered Psychiatric Nurse (N2) - PY1 Mental Health Inpatient Child & Adolescent - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
…candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of…
Added 24 mins ago
VS
Volunteer Crisis Responder - Distress Line Program
Volunteer Success
ON · Niagara, ON
- Full-time
This is an in-person volunteer position. Hours or service are to be completed at our location.
Added 40 mins ago
XT
Shunter
XTL Transport, Logistics, Distribution
Varennes, QC
- Full-time
Added 55 mins ago
GO
Painter
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important…
Added 55 mins ago
AR
Red Seal Heavy Duty Mechanic
ABC Recycling
Burnaby, BC
- $38 to $58 CAD / hour
- Full-time
…Burnaby, B.C. location. Reporting to the Maintenance Manager, this person will be responsible for the maintenance, repair, and problem diagnosis of mobile equipment (scrap metal handlers,…
Added 55 mins ago
GO
Program Advisor (Bilingual and Non-Bilingual)
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important…
Added 55 mins ago
GO
Supervisor
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important…
Added 55 mins ago
GO
Building Projects Technologist
Government of Manitoba
Winnipeg, MB
- Full-time
The Manitoba government values its employees, recognizing the important role that each person plays in delivering exceptional services, programs and support to the province. Your important…
Added 55 mins ago
CA
Resident Manager (Live-In)
Centurion Associates Inc
Gravenhurst, ON
- Full-time
Be accessible either in person or by phone 24 hours a day, 7 days a week to provide essential service in emergency situations (fire, flood, injury) as they arise or occur. Be fully aware…
Added 55 mins ago
TS
Store Associate
The Salvation Army in Canada
Ottawa, ON
- Full-time
Possess knowledge of stock in order to respond to customer enquiries by phone/in person.
Added 55 mins ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army in Canada
Parksville, BC
- Part-time
Maintains the logs of keys and security codes/words to all Ministry Unit’s departments users up to date; communicates with the alarm company to update the list of users.
Added 55 mins ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
Possess knowledge of stock in order to respond to customer enquiries by phone/in person.
Added 55 mins ago
E
Truck Vehicle Service Attendant - Burnaby
Enterprise
Burnaby, BC
- Full-time
Enterprise Mobility is seeking a responsible, dedicated person to join our team as a Full-Time Vehicle Service Attendant. The starting rate of pay is $21.59 / hour and is located at 5249…
Added 56 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Ottawa, ON · Vanier Thrift Store
- Full-time
Possess knowledge of stock in order to respond to customer enquiries by phone/in person.
Added 1 hour ago
GG
Property Administrator
Great Gulf
Toronto, ON
- Full-time
…It’s achieved daily with the passion and dedication of every person who works tirelessly to make us great. If you have what it takes to make great things happen, apply today to join our…
Added 1 hour ago
C
Train Conductor - AB North (SAR)
CN
Grande Cache, AB
- Full-time
The Train Conductor is responsible for acting as a member of a 2 or 3-person train crew and performs duties associated with the movement of trains, rail cars, and locomotives in rail yards…
Added 1 hour ago
DA
Technology Support Technician
Downingtown Area School District
NB · Chiasson Office, NB
- Full-time
Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum…
Added 1 hour ago
CR
Senior Emergency Management Coordinator
Canadian Red Cross
Invermay, SK
- Full-time
All CRC roles are required to adapt work and priorities to support emergency response efforts, be present in person as required to support service delivery and deploy to emergency responses…
Added 1 hour ago
O
Administrative Coordinator
OMERS
Toronto, ON · Scarborough Town Centre
- Full-time
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Added 1 hour ago
E
Angular Frontend Developer
ELITS
Montreal, QC · Ottawa, ON
- Full-time
Manage Node Package Manager (npm), dependencies, including maintenance, version control, and security related updates.
Added 1 hour ago
E
Azure Solution Architect
ELITS
Remote, Canada
- Full-time
- Remote
…stakeholders to provide recommendations on infrastructure, security, architecture, governance, and cost, with a focus on practical delivery options for internal platforms that may later…

WestJet Group

Senior Administrative Assistant

Calgary, AB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: Minimum 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
Posting language: English
Posted: Oct 6, 2026

Original job description

This position requires in-person collaboration up to five days a week. This arrangement is subject to change based on business requirements.

Why WestJet:

Since our story took off in 1996, WestJet has strived to enrich the lives of everyone in our world; a career with us is no exception. We’re proud to be one of Canada’s most admired and respected corporate cultures and continuously aim for the highest standards of service and success.

Join us, this is where your career story takes off.

Overview of the role:

Are you a proactive, highly organized professional with a passion for supporting senior executives in a fast-paced, dynamic environment? WestJet is seeking a Senior Administrative Assistant to provide support to the VP & Senior VPs within our Finance organization. This role is ideal for someone who thrives when managing complex schedules, handling sensitive information with discretion, and fostering strong cross-functional relationships.

You’ll be a key partner to our Finance Senior Leadership Team, which includes Treasury, Supply Chain & Procurement, FP&A, Controller, Payment Services, and Tax functions. Your ability to anticipate needs, manage competing priorities, and maintain a positive, calm, professional demeanor will be essential to your success.

Key deliverables include:

Provide comprehensive calendar management and scheduling support to Senior Vice Presidents, Vice Presidents, and their Directors as required.
Handle confidential communications and documents with discretion and sound judgment.
Serve as a liaison, providing tactful guest service to internal stakeholders and external contacts, including government officials and executive guests.
Draft, edit, and distribute professional correspondence and communications on behalf of leadership.
Coordinate logistics for meetings, including venue booking, catering, travel arrangements, and technology setup.
Attend confidential meetings and accurately record minutes and action items.
Coordinate executive supplier meetings with strong attention to detail.
Support the development of presentations and internal communications.
Manage expense reporting, time entry approvals (Kronos), and digital filing systems.
Assist with invoice processing and purchase order coordination.
Facilitate onboarding and workspace setup for new hires across the Finance teams.
Organize team events, offsites, and group activities.
Provide backup support to the Executive Assistant to the EVP & CFO as needed.
Continuously seek opportunities to improve administrative processes and team efficiency.

Experience and qualifications:

Minimum 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate, finance, or executive office setting.
Post-secondary education in business administration or a related field.
Exceptional written and verbal communication skills, with a proven ability to manage confidential information.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), MS Teams, and SharePoint.
Strong organizational and time management skills, with the ability to prioritize multiple priorities within a fast-paced environment.
Attention to detail and accuracy of work.
Self-starter with a high degree of professionalism and the ability to work independently.
Demonstrated ability to build strong relationships across all levels of the organization.

The benefits of being a WestJetter:

WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:

A fun and friendly culture with colleagues who work together to win
Travel privileges for you and your family, effective from your start date
Savings and Benefit programs that are flexible to meet your specific needs

Think we’re a great fit? Apply now!

About WestJet Group of Companies

WestJet took to the skies in 1996 with just over 200 employees and three aircraft operating service to five destinations. Since then, WestJet has pioneered low-cost travel in Canada, cutting airfares in half, and increasing the flying population in Canada by more than 50 per cent. Since the Sunwing Airlines integration in 2025, more than 15,000 WestJetters support nearly 200 aircraft and connect guests to our global network of more than 100 destinations across North America, Central America, the Caribbean, Europe and Asia. The WestJet Group is a major Canadian employer and includes WestJet Airlines, WestJet Encore and Sunwing Vacations Group. We’re Canada’s leading value airline and largest vacation provider, with a united purpose of providing affordable and accessible air and vacation travel to Canadians.

Our safety promise

At WestJet, the safety and security of our people and our guests is a core value and at the heart of what we do. Safety and security are shared responsibilities all team members are expected to use safe work practices to ensure their well-being and the safety of others. WestJet recognizes that the use of Alcohol and Drugs can adversely impact a safe work environment and the well-being of others including guests, suppliers and the public, as well as place WestJet's operations at risk. All roles that are identified as Safey-Sensitive are required to pass a Pre-Employment Alcohol and Drug Test as per WestJet's Alcohol and Drug Policy.

Our commitment to diversity, equity and inclusion

We embrace what makes each of us unique, and what makes us uniquely WestJet. We welcome diverse skills, experiences and backgrounds so if you're passionate about this role, we encourage you to apply – even if you don't meet every qualification listed. WestJet is committed to inclusiveness, equity and accessibility throughout the selection process. If you require accommodation at any stage, please contact our Talent Acquisition team at talent@westjet.com.

We value the time and effort you put into your application. Our recruitment process is highly competitive and while every applicant will receive communication regarding their application status, only those selected to move forward will be contacted with next steps. If this role isn’t the right fit, we encourage you to explore future opportunities with us.

For more information about everything WestJet, please westjet.com/aboutus.

If you wish to withdraw your application or request that your personal information be deleted, please contact us at talent@westjet.com.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative and scheduling support to senior executives within the Finance organization. Manage confidential communications, coordinate logistics for meetings, and facilitate team operations including onboarding and expense reporting.

Requirements

Requires 8-10 years of experience in a senior administrative or executive assistant role, preferably in a corporate or finance setting. Candidates must possess advanced proficiency in Microsoft Office Suite and demonstrate exceptional organizational and communication skills.

Skills

Calendar management
Executive support
Confidentiality
Communication
Microsoft Office Suite
MS Teams
SharePoint
Time management
Organizational skills
Expense reporting
Invoice processing
Purchase order coordination
Event planning
Professionalism
Relationship building

Benefits

Travel privileges for you and your family
Flexible savings and benefit programs

Visa sponsorship

Not detected in the job text

Keywords

Senior Administrative Assistant
Finance
Executive Support
Calendar Management
Microsoft Office Suite
MS Teams
SharePoint
Kronos
Procurement
Treasury
FP&A
Corporate Culture
Travel Privileges
Administrative Processes
Stakeholder Management
Confidentiality
Logistics
Onboarding
Expense Reporting
Purchase Orders
Time Entry
Professional Correspondence
Cross-functional Collaboration
Executive Guests
Business Administration

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