AP CLERK

 

We are looking for an Accounts Payable Clerk to join our dynamic A/P team. Reporting to Accounts Payable Supervisors, the role of A/P Clerk in an entry level role, that would be directly responsible for timely payment of invoices and capital expenditures for properties under various portfolios. Duties include verifying the accuracy of purchase orders, as well as ensuring proper documentation and authorization before issuing cheques and EFT payments.

RESPONSIBILITIES:

•  Enters invoices into Fusion and ensures proper authorization, appropriate coding, and timely processing of payment

• Provides information to vendors regarding outstanding payments, and responds to inquiries from auditors, other departments, etc.

•  Scans all paid invoices and files all original hardcopies of invoices

•  Distributes accounts payable mail to designated Accounts Payable staff on a weekly basis

•  Annually prepares files for off-site storage.

•  Other duties/projects as assigned by A/P Supervisors.

MINIMUM QUALIFICATIONS AND SKILLS:

•  High school graduate or equivalent, and up to one year of experience in an office performing accounting-related duties.

•  Demonstrated proficiency in the use of Microsoft Excel and Oracle.

• Attention to accuracy in order to ensure that all data is correctly entered, and that expenses are fully documented and approved for payment.

•  Ability to relate well with co-workers and supervisors.

•  Demonstrated customer service skills, with the ability to resolve conflicts with upset vendors

WORKING CONDITIONS:

• Governed by regular and predictable deadlines, however there are regular interruptions due to emergency payments.  Regular handling of queries and calls from vendors.