Order Specialist

Come join our global Sourcing and Supply team: We are hiring!

About Us

Weston Wood Solutions is a global distributor and manufacturer of millwork products. Recognized as one of Canada’s fast-growing and Platinum recipient of Canada’s Best Managed companies, we help customers get the products they need through industry expertise, reliable service, practical problem solving, and a team that commits to doing things exceptionally well.

The Role

We are hiring for a recent vacancy in our global sourcing and supply team, as Order Specialist in our Brampton, Ontario office. This primarily on-site role offers the opportunity to play a key part in keeping customer orders, supplier communication, and supply chain activity moving smoothly. Reporting to the Manager, Sourcing and Supply (Asia), you will work closely with Sales, Sales Support, Logistics, suppliers, and internal partners while developing valuable exposure to global supply operations and future sourcing activities. This role suits someone who thrives on site, stays organized, has an eye for detail, and builds strong relationships across teams, suppliers, and time zones.

What You’ll Do

• Manage purchase order administration, order entry, tracking, and related documentation.
• Work with Sales and Sales Support on order processing, container configuration, and order status updates.
• Review sales and purchase order information, identify errors, and make corrections.
• Coordinate with suppliers, logistics, sourcing, and quality teams to support product fulfillment and on-time delivery.
• Maintain product, logistics, and costing information, including costing sheets and quotation support.
• Support customer service inquiries by clarifying requirements and providing accurate information.
• Build and maintain positive working relationships with suppliers and internal stakeholders to support effective communication and issue resolution.
• Identify opportunities to improve workflow, accuracy, internal processes, supplier partnerships, and collaboration across the supply chain.
• Provide backup support, contribute to process improvement initiatives, and assist sourcing and supply teams with supplier research, market information gathering, and special projects as required.

What You Bring

• Completion of relevant post-secondary education, ideally in supply chain, procurement, engineering, business, or a related field, along with two (2) plus years of relevant work experience.
• Strong communication, interpersonal, and relationship-building skills, with the ability to collaborate, influence, and build credibility with internal and external stakeholders.
• Highly organized, detail-oriented, and analytical, with strong mathematical and problem-solving skills.
• Collaborative demeanour, customer-focused, and naturally curious, with the ability to effectively manage priorities and understand products, suppliers, and how businesses operate in a dynamic work environment.
• Effective to ask questions, distill information quickly and provide meaningful insights from data
• Excellent communication skills and very strong proficiency in English (oral and written skills)
• Fluency in Mandarin language (oral and written) to support business communication, given the role’s regular interaction with our mills/suppliers/ customers in Asia
• Proficiency with Microsoft Office and Office 365, including strong Excel skills.

Nice to Have

• Experience in millwork, lumber, building materials, import, distribution, or a related industry.
• Experience with Epicor BisTrack or a similar ERP system.
• Additional language capability is a definite asset: another Asian language, Portuguese, French, or Spanish.

Key Competencies:

• Situational Adaptability
• Customer Focus
• Optimizes Work Processes
• Collaborates
• Communicates Effectively
• Resourcefulness

The expected salary range for this position is $55,000.00 to $70,000.00 CAD annually, based on experience, qualifications, and internal pay considerations. An alternate salary may be considered depending on level of experience at the time of offer.

Why Join Our Team?

At Weston Wood Solutions, you’ll join a practical, fast-moving team that values hard work, teamwork, continuous improvement, and strong results for customers and the business. We pride ourselves on a vibrant work culture that celebrates success through company events, lunch and learns, service awards, employee recognition, and team celebrations.

If this sounds like the right next step for you, please apply to hr@westonwoodsolutions.com by November 30, 2026. For more information about our Company, and other available positions, please visit: https://westonwoodsolutions.com/ Unsolicited resumes from a third party are not accepted.

Weston Wood Solutions may use artificial intelligence or automated tools to support parts of the recruitment process, including reviewing responses to required questions against role criteria.

As an equal opportunity employer, Weston Wood Solutions welcomes applications from qualified candidates who are legally entitled to work for any employer in Ontario, and supports accommodation under the Accessibility for Ontarians with Disabilities Act, 2005 (“AODA”), upon request.