Project Administrator

At WestUrban, we don’t just build homes, we build communities through our expertise in construction management, customized development, and development planning across Western Canada. Our rapidly growing company is built on a foundation of strong relationships, extending to employees, clients, stakeholders, contractors and suppliers. We believe that investing in people is the cornerstone of our success. We build dynamic teams powered by respect, integrity, and experience. This mission empowers us to find innovative solutions, and to develop leading-edge concepts that enhance and support growing communities.

Thinking about a change?

If this sounds like the place where you would like to grow your career, we are currently seeking a motivated Project Administrator to join our operations team in Campbell River, BC. The Project Administrator works closely with members of the Operations team to implement a standardized approach for all project documentation and reporting, maintaining related filing systems. This position reports to the Director Rental Products and provides support to both the Rental and Market product departments. We welcome driven and skilled individuals from all backgrounds, as we recognize that having diverse perspectives, makes us stronger. 

What you will be doing:

• Works closely with the Project Managers and Project Administration Supervisor to ensure consistency for all project related filing systems;
• Performs a range of administrative duties through all phases of projects, from start-up to close-out;
• Ensure files and documents are prepared and logged with a high level of accuracy and within required timeframes;
• Maintains accurate project information including overall work plans and schedules;
• Assembles and prepares documents of a complex nature, i.e. RFIs and Submissions;
• Prepares Purchase Orders, Recommendations of Awards and Change Orders Requests;
• Drafts and Issues Contracts, Change Order, Letter of Agreements, Letters of Intent, etc;
• Obtains and assembles project close-out documentation, including drawings, manuals, warranties, and permits;
• Monitors and maintains tracking tools to provide effective reporting of projects for Directors;
• Ensures project budgets and schedules are up-to-date, and follow up with Project Coordinators and Project Managers to resolve discrepancies;
• Effectively and accurately communicates discrepancies in project reports with Project Managers;
• Creates, maintains, and ensures the use of Company standard operating procedures and templates;
• Prepares emails and correspondence on behalf of Project Managers.
• All other duties, as assigned.

What you need to bring:

• Minimum of 1 to 3 years experience in Document Control or Project Administration;
• Previous experience in the construction industry with an understanding of the phases of construction, project start up through to completion
• Attention to detail and a high degree of accuracy;
• Demonstrates a high degree of personal leadership and accountability;
• Strong interpersonal, written and verbal communication skills;
• Ability to prioritize workloads and use planning & time management tools to meet strict deadlines;
• Thrives in a fast-paced environment and able to adapt to change;
• Previous experience in the construction industry with an understanding of the phases of construction, projectstart up through to completion
• A University Degree/Technology Diploma in Construction Project Management, Architectural Technology, Civil Engineering, or a combination of education and industry experience is as asset

What do we offer you?

Finding and keeping the right people is very important to us. We want to offer an opportunity to someone who is passionate not only about building quality apartment buildings, but also having the chance to build communities which make a lasting impact. The anticipated salary range for this position is $60,000.00 - $65,000.00 depending on experience. We also provide:

• Health and Dental plan with Life and Long Term Disability Insurance
• Service recognition and Wellness programs
• A generous annual Profit Share progra

We are committed to the principles of employment equity and encourage applications from all qualified applicants. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. This job posting will remain open until the role has been filled.