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Added 2 days ago
Operations Coordinator
WF Group Inc.
Kitchener, ON
The Operations Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes,…
Added 3 days ago
NC
Team Supervisor, Credit and Collections
NAV CANADA
Ottawa, ON
- Full-time
The Team Supervisor, Credit and Collections provides day-to-day leadership and oversight to a team of Collectors responsible for collection activities and Accounts Receivable operations.
Added 3 days ago
NC
Team Supervisor, Credit and Collections
NAV CANADA
Ottawa, ON
- Full-time
The Team Supervisor, Credit and Collections provides day-to-day leadership and oversight to a team of Collectors responsible for collection activities and Accounts Receivable operations.
Added 4 days ago
OI
Enrollment Coach and Financial Aid Advisor
Oxford International
Halifax, NS
- $52,000 to $54,000 CAD / year
- Full-time
…and the Enrollment, supporting both and reporting into the Senior Manager of Admissions and…
Added 4 days ago
TC
Business Coordinator - Fleet Equipment Management Program
The Corporation of The City of Victoria
Victoria, BC
- Other
The City of Victoria is seeking a Business Coordinator - Fleet Equipment Management Program to help guide the business and financial operations behind one of the region's most diverse…
Added 5 days ago
OO
Fern Hill School (Ottawa) - Principal
OFIS Ontario Federation of Independent Schools
Ottawa, ON
- Full-time
…for the school, directing academic programs, overseeing daily operations, and cultivating a safe, positive, inclusive, and student-centered school culture. This role requires a highly…
Added 5 days ago
ME
Office Coordinator - Etobicoke
META Employment Services
Toronto, ON · Etobicoke, Ontario
- Contract
META Employment Services is seeking an organized, client-focused Office Coordinator to support day-to-day operations at our Etobicoke location. This hands-on role is responsible for…
Added 5 days ago
Office Administrator (PWLDV)
Connecting Care (2000) Inc.
Drayton Valley, AB
At Connecting Care, we proudly embrace The Eden Alternative™ philosophy as a guiding force for every facet of community operations. This revolutionary approach to care prioritizes resident…
Added 7 days ago
SI
Maintenance Coordinator
Shannex Incorporated
Quispamsis, NB
- Full-time
We are searching for a Maintenance Coordinator to join our Parkland in the Valley team based in Quispamsis, New Brunswick.
Added 8 days ago
IB
Retail Facilities Coordinator – 12-Month Contract – Afternoon Shift
Indigo Books & Music
Brampton, ON
- $50,000 to $65,000 CAD / year
- Contract
Manage all Help Tickets for assigned stores or service specialties within appropriate time frames
Added 8 days ago
I
Retail Facilities Coordinator – 12-Month Contract – Afternoon Shift
Indigo
Brampton, ON
- $50,000 to $65,000 CAD / year
- Contract
Manage all Help Tickets for assigned stores or service specialties within appropriate time frames
Added 9 days ago
H
Senior Workplace Coordinator
Harvey
Canada
- $76,000 to $114,000 CAD / year
- Full-time
As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients…
Added 9 days ago
Sector Coordinator
Government of Alberta
AB
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career…
Added 9 days ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
CBRE is seeking a Senior Real Estate Services Coordinator who is passionate about delivering exceptional customer service and operational excellence. In this role, you'll be at the center…
Added 9 days ago
AI
Facility Services Coordinator
A Igreja de Jesus Cristo dos Santos dos Últimos Dias
Calgary, AB
- Full-time
…administrative support to a facilities management workgroup. This is a senior-level support, individual contributor…
Added 9 days ago
TC
Facility Services Coordinator
The Church of Jesus Christ of Latter-day Saints
Calgary, AB
- Full-time
…administrative support to a facilities management workgroup. This is a senior-level support, individual contributor…
Added 9 days ago
HM
CMHC Funding & Closing Specialist
Harbour Mortgage
Calgary, AB
- Full-time
Reports To: Director, CMHC Operations & Closing
Added 11 days ago
PO
Nongsa Project, Batam
PT ODG Indonesia
Clarington, ON
- Volunteer
We are looking fo an experienced Sales Coordinator to coordinate sales operations, support business development activities, monitor sales performance, and ensure the sales team achieves…
Added 11 days ago
CH
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE HV
Montreal, QC
- Full-time
CBRE is seeking a Senior Real Estate Services Coordinator who is passionate about delivering exceptional customer service and operational excellence. In this role, you'll be at the center…
Added 11 days ago
CE
Coordinator, Community Education and Training
CMHA Edmonton (Canadian Mental Health Association - Edmonton)
AB · Edmonton, AB
- $23.59 to $32.13 CAD / hour
- Full-time
In addition to program coordination, the Coordinator provides a range of administrative and operational support, including billing and invoicing, processing purchases and transactions with…
Added 11 days ago
CE
Coordinator, Community Education and Training
CMHA Edmonton
Edmonton, AB
- $23.59 to $32.13 CAD / hour
- Full-time
In addition to program coordination, the Coordinator provides a range of administrative and operational support, including billing and invoicing, processing purchases and transactions with…
Added 15 days ago
Senior Operations Coordinator
The Canada Life Assurance Company
Winnipeg, MB
Reporting to the Manager of Operations, the Senior Operations Coordinator provides critical, high-level support to the VPIC Team. The incumbent is responsible for managing account and…
Added 15 days ago
OL
Administration Manager - Part Time
Optima Living
Sherwood Park, AB
- Part-time
…personal mission has grown into one of Western Canada’s leading senior living and continuing care…
Added 16 days ago
C
Coordonnateur(trice) principal(e) des services immobiliers / Senior Real Estate Services Coordinator
CBRE
Montreal, QC
- Full-time
CBRE is seeking a Senior Real Estate Services Coordinator who is passionate about delivering exceptional customer service and operational excellence. In this role, you'll be at the center…
Added 16 days ago
O
Senior Analyst, Research Operations
OICR
ON · MaRS Centre, Toronto, Ontario
- Contract
Ensures alignment of data in CaAwardNet with agreements in consultation with the Senior Research and Awards Coordinator in the Research Operations office.

WF Group Inc.

Operations Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 22, 2026

Original job description

Role At A Glance

The Operations Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred.Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s licence and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Operations Coordinator provides comprehensive administrative and operational support to office and project teams, including managing business processes and financial workflows. They facilitate communication between stakeholders and ensure compliance with project documentation, contracts, and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Operations coordination
Project administration
Office administration
Microsoft 365
Procore
Contract administration
Financial workflows
Construction terminology
Health and safety administration
Data entry
Communication
Time management
Process improvement
Compliance documentation
Subcontractor onboarding

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Construction Management
Project Administration
Microsoft 365
Procore
Finance
Invoicing
Contracts
Purchase Orders
Compliance
Health and Safety
Site Docs
Subcontractor Management
ERP Systems
Administrative Support
Tender Deadlines
Construction Terminology
Process Improvement
Stakeholder Communication
Documentation

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