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Added 10 mins ago
A
Electrical Engineer
AtkinsRéalis
Toronto, ON
- Full-time
Reviews deliverables submitted by the contractor/designer and confirms compliance to the relevant requirements, codes, and standards.
Added 10 mins ago
V
Corporate Services Assistant
voestalpine
Richmond, BC
- $22 to $25 CAD / hour
- Full-time
Embark on a rewarding career journey with voestalpine Railway Systems Nortrak, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160 years, we…
Added 10 mins ago
CG
Hardware Engineer – Aerospace
CS GROUP - Canada
Montreal, QC
- Full-time
Proficiency with electronic CAD tools such as Cadence, Altium Designer, OrCAD in electronic board design and development within the aerospace industry.
Added 11 mins ago
M
Marketing & Communications Specialist
MademoiselleJules
Montreal, QC
- Full-time
Mademoiselle Jules is a Montreal-based jewelry brand founded by designer and content creator Julie. Our pieces bring personality to everyday style - classic with an edge. Through our…
Added 41 mins ago
S
Senior Mechanical Engineer
SCIEX
Vaughan, ON
- $111,000 to $135,000 CAD / year
- Full-time
The Senior Mechanical Designer is a prominent individual contributor responsible for the design, development, and integration of electromechanical systems and subsystems for advanced…
Added 1 hour ago
C
Senior Controls Designer
Carrier
Coquitlam, BC
- $89,500 to $139,500 CAD / year
- Full-time
Are you a skilled Senior Controls Designer ready to shape the future of smart buildings?
Added 1 hour ago
KI
FPGA Team Lead (Hybrid)
Kardium Inc.
Burnaby, BC
- $119,000 to $170,000 CAD / year
Solid understanding of board-level digital/mixed-signal hardware design, schematics, and PCB review (experience with Altium Designer or equivalent ECAD software).
Added 1 hour ago
A
BIM Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
Added 1 hour ago
T
Art Director - Thinkingbox
Thinkingbox
Vancouver, BC
- Full-time
This is a great opportunity for someone who started their career as a Designer and has grown into an Art Director, or a strong Senior Designer who's ready to take that next step.
Added 2 hours ago
SS
Hardware Engineer – Aerospace
Sopra Steria
Montreal, QC
- Full-time
Proficiency with electronic CAD tools such as Cadence, Altium Designer, OrCAD in electronic board design and development within the aerospace industry.
Added 2 hours ago
D
Senior Motion Designer - 6 month FTC
DEPT®
Toronto, ON
- $70,000 to $80,000 CAD / year
As Senior Motion Designer, you’ll be joining a nimble team that jumps in wherever the action is. Instead of being tied to one client, you’ll get to work across a variety of accounts -…
Added 2 hours ago
V
Staff Software Developer, Simulation / Développeur(se) logiciel principal(e), Simulation
Vention
Montreal, QC
- Full-time
Collaborate with stakeholders, including the team lead, tech lead, architects, product manager, UX/UI designer and senior executives
Added 2 hours ago
Art Director
Cozey
Mont-Royal, QC
Maximize creative impact by partnering with the Brand Manager, Brand Designer, Brand Events Coordinator, Video Art Director, and VP of Creative Marketing to build 360° concepts across web…
Added 2 hours ago
Senior Concept Artist - EA Sports FC
Electronic Arts
Vancouver, BC
Familiarity with 3D tools such as Blender, Maya, Substance Designer, and Marmoset.
Added 3 hours ago
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Assembler
voestalpine
Thorold, ON
- Full-time
Embark on a rewarding career journey with voestalpine Railway Systems Nortrak Canada, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160…
Added 3 hours ago
H
Senior Product Designer
Harvey
Remote, Canada
- $138,600 to $207,800 CAD / year
- Full-time
- Remote
As a Senior Product Designer at Harvey, you’ll manage multiple projects from ideation to launch. You’ll create high-quality designs, interactions, and prototypes that transform complex…
Added 3 hours ago
F
Sr. Content Designer
Felix
Remote, Canada
- $110,000 to $140,000 CAD / year
- Full-time
- Remote
We’re looking for a Senior Content Designer to help shape how we communicate with patients throughout their healthcare journey.
Added 3 hours ago
Project Coordinator
WF Group Inc.
Kitchener, ON
…our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range…
Added 4 hours ago
B
Sr Learning and Experience Designer
BMO
Toronto, ON · FCP
- Full-time
Added 4 hours ago
W
Electrical Design Technician
WSP
Ottawa, ON
- Full-time
…Rehabilitation Project in downtown Ottawa. As an Electrical Designer specializing in REVIT MEP 3D modelling, you will help shape modern building systems within a historic national landmark,…
Added 4 hours ago
Manager, Campaign Designer
Scotiabank
Toronto, ON
Added 5 hours ago
M
Power Electronics PCB Designer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
As a Power Electronics PCB Designer, you’ll be at the forefront of space innovation, developing power electronics for satellites and other space-based systems. Your work will include…
Added 5 hours ago
LM
Customer Service Associate - Lingerie (MIIYU) Seasonal Part Time
La Maison Simons
Edmonton, AB · West Edmonton Mall
- Part-time
…emerging local and nationally recognized brands, and pieces by top designer names are all available under one roof in the store’s distinctive…
Added 5 hours ago
SL
Senior Technical Artist (Graphics)
SkyBox Labs
Burnaby, BC
- Full-time
DCC Pipeline Experience: Experience building or improving workflows between Unreal Engine and tools such as Autodesk Maya and Substance Painter/Designer.
Added 5 hours ago
JC
Electrical Equipment Designer
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
The Senior Electrical Equipment Designer is a technical subject‑matter expert within the Equipment Design Engineering (EDE) department, responsible for leading the execution of complex…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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