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Added 23 mins ago
K
Senior Technical Architect
Kyndryl
Ottawa, ON
- Contract
Enterprise Windows endpoint management, software packaging & deployment
Added 23 mins ago
YB
Director, Information Technology
YWCA BC
Vancouver, BC
- Full-time
Ensure consistent execution of endpoint management, patching, configuration standards, and identity and access operations (including Joiner-Mover-Leaver (JML) processes and access reviews).
Added 1 hour ago
NB
Director, Marketing Partnerships Lead – NBA Canada
National Basketball Association (NBA)
Toronto, ON
- Full-time
The Marketing Partnerships Lead is responsible for leading the end-to-end management of the NBA’s commercial partners across the region.
Added 1 hour ago
SL
Executive Sous Chef - Vancouver Convention Centre
Sodexo Live! in Canada
Vancouver, BC
- $95,000 to $100,000 CAD / year
- Full-time
10+ years' experience in a Management level Culinary position; strong leadership and decision-making skills, with proven ability to lead a team and direct employees to assigned activities.
Added 1 hour ago
M
Operations Manager, Patient Support Program
McKesson
Mississauga, ON
- Full-time
Knowledge of patient support program operations, patient access, reimbursement, case management, oncology, rare disease, or immunology programs.
Added 1 hour ago
WM
Plant Maintenance Technician/Millwright, Overnight Shift
Waste Management, Inc. (WM)
Edmonton, AB
- Full-time
Access ongoing technical training, certifications and development opportunities to expand your expertise.
Added 1 hour ago
Technical Support Specialist
Dentons
Vancouver, BC
…delivery. The position reports directly to the Technical Support…
Added 1 hour ago
M
Director, Group Benefits Regulatory Compliance
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
…Benefits, work with senior leaders and enterprise partners, and lead high-priority initiatives with meaningful business and regulatory…
Added 2 hours ago
D
Catering Manager
Dexterra
Winnipeg, MB
- $53,000 to $57,000 CAD / year
- Full-time
…excellent opportunity for a seasoned sales professional to lead our sales initiatives in the competitive catering and events market. You will be responsible for driving revenue growth,…
Added 2 hours ago
TI
GCP Solutions Architect
Tredence Inc.
Canada
- Full-time
Lead all technical engagements with client IT, security, and governance teams to present architectures, discuss design trade-offs, and secure formal implementation approvals.
Added 2 hours ago
Zone Supervisor - Facility Services Operations
University of Windsor
Canada
The University’s unique position on an international border between Canada and the United States has contributed to its identity as a diverse university community providing rich cultural,…
Added 2 hours ago
BG
Auto Body Parts Coordinator (Kitchener-Waterloo)
Boyd Group Services
Kitchener, ON
- Full-time
…in collision and glass services. As we continue to grow and lead the industry, we ensure you have the resources and the team behind you to move your career…
Added 2 hours ago
M
Proposal Manager
Manulife
Toronto, ON · Waterloo, ON
- Full-time
…Manager/Director is out of the office. Expert proposal writer for asset management firms. The incumbent is an expert in the proposal writing process for the financial services industry.…
Added 2 hours ago
M
Manager, Global Technology & Operations (GTO) Strategy & Transformation
Manulife
Montreal, QC
- Full-time
You will serve as a key coordination and execution lead across multiple geographies, maintaining visibility across portfolio priorities, dependencies, risks, and outcomes. You will also…
Added 2 hours ago
M
Director, Talent Development (GRO) and Human Performance Enablement
Manulife
Toronto, ON
- Full-time
Lead, coach and develop the GRO Program Managers and associated program resources. Set clear priorities, allocate capacity across global and regional commitments, strengthen program…
Added 2 hours ago
M
Contract Management Senior Specialist
Manulife
Halifax, NS · Toronto, ON · Waterloo, ON · Montreal, QC
- Full-time
As a Contract Management Senior Specialist you will play a critical role in driving vendor relationships, optimizing third‑party performance, and enabling strong business outcomes through…
Added 2 hours ago
Director, Network & Security AI and Automation
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Experience engineering and integrating enterprise security controls, with the ability to apply secure connectivity, identity and access controls, data protection, security posture…
Added 3 hours ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
…the strategy, delivery, security, resilience, and lifecycle management of FortisAlberta’s technology infrastructure and cybersecurity functions. The role is accountable for infrastructure…
Added 3 hours ago
Project Coordinator
WF Group Inc.
Kitchener, ON
…financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful…
Added 3 hours ago
UO
Information Security Analyst
University of Alberta
Edmonton, AB
- Full-time
Manages security controls across the network, identity, and endpoint, including next-generation firewalls, remote access, privileged access management, endpoint privilege management, and…
Added 3 hours ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
Manages and maintains Parkland’s MS Access and NationBuilder databases and ensures seamless communication between those databases and the U of A’s administrative software.
Added 3 hours ago
CT
Manager, Elgin Withdrawal Management & Crisis Intervention
CMHA Thames Valley Addiction and Mental Health Services
St. Thomas, ON
- $44.68 to $45.52 CAD / hour
- Full-time
Takes the lead in the development and implementation of new withdrawal management beds located in Elgin County
Added 3 hours ago
S
Technical Group Leader
Sanofi
Toronto, ON
- Full-time
…with industry experts to drive excellence in operations and lead transformative projects. This exciting opportunity offers a platform to make a tangible impact in the intersection of…
Added 3 hours ago
CH
Medical Device Reprocessing Technician
Clearpoint Health Network Inc.
New Westminster, BC
- Part-time
Performs related duties as assigned by the MDR lead.
Added 3 hours ago
M
Senior Forward Deployed Specialist
McKesson
Mississauga, ON
- Full-time
You will lead the front end of the AI delivery lifecycle. You will understand workflows, frame problems, assess technical options, build and test prototypes, and validate value with users.…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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