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Added 10 mins ago
R
Principal Program Manager- Identity & Trust
Remitly
Burnaby, BC
- Full-time
…systems to regulatory intent, and builds clarity across product, engineering, compliance, and operations stakeholders. You’ll be part of a small but highly technical team responsible for…
Added 10 mins ago
UO
Postdoctoral Research Fellow
University of British Columbia
Vancouver, BC · UBCV | Pharmaceutical Sciences Building (PHRM)
- Full-time
Lead genetic engineering of bacterial strains and associated in vitro and in vivo (mouse model) studies, under the general guidance of the PI.
Added 10 mins ago
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Senior Software Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
You will work at the intersection of proven mainframe technology and modern software engineering, helping evolve critical applications through API integration, automation, DevOps practices,…
Added 10 mins ago
HN
Commercial Manager / Senior Commercial Manager
Horizon New Energy
Calgary, AB
- Full-time
…Canada. Reporting to Horizon’s Managing Director, you will lead commercial and business development strategy, analysis and execution, evaluating and negotiating investment opportunities…
Added 10 mins ago
FC
Track Manager
FCC Construcción
Toronto, ON
- Full-time
Lead the planning, safe loading, and operational deployment of engineering trains and rail-mounted equipment, ensuring optimal utilization of hi-rail excavators (MLDs), track laying systems…
Added 10 mins ago
TI
Application Release Engineer
Themesoft Inc.
Toronto, ON
- Contract
Resiliency and chaos engineering – designing multi-region, multi-cloud disaster recovery strategies to ensure 99.9999% availability
Added 11 mins ago
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Principal Specialist, Product Design
RTX
Waterloo, ON
- Full-time
Define and maintain configuration management through ERP/BOM/Parts Lists to ensure released engineering data quality, including obsolescence of electronic components.
Added 11 mins ago
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Site Project Manager
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
Join CoolIT, an Ecolab Company, a global leader in Direct Liquid Cooling technology for data centers, supercomputers, and high-performance computing environments.
Added 41 mins ago
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Data Integrity Lead
BGIS
Toronto, ON
- Full-time
The Data Integrity Lead is the Quality Assurance (QA) and Data Governance owner for the integrity and assurance of all operational and planning data used across the CIBC Integrated…
Added 41 mins ago
GC
Senior Consultant (Nationwide Position)
GEI Consultants, Inc.
Markham, ON
- Full-time
Ability to lead and identify multiple efforts across a large geography.
Added 41 mins ago
IE
Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
…identify opportunities to simplify and standardize operations and lead the development and implementation of improved processes, dashboards, reporting tools and practical automation…
Added 41 mins ago
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Field Engineer
Brunel
AB · Alberta, Canada
- $850 to $1,000 CAD / day
- Contract
…This position plays a key role in coordinating field-level engineering activities, resolving technical issues, facilitating communication between project stakeholders, and ensuring…
Added 41 mins ago
WI
Senior Estimator
WSP in Canada
Toronto, ON
- Full-time
Experience reviewing engineering data, scopes, specifications, change requests, contractor claims, and benchmark information for completeness and cost impact.
Added 41 mins ago
WI
Senior Estimator
WSP in Canada
Mississauga, ON
- Full-time
Experience reviewing engineering data, scopes, specifications, change requests, contractor claims, and benchmark information for completeness and cost impact.
Added 41 mins ago
TT
Senior Contract Administrator (13907)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
You will lead assigned contracts and the respective progress, analyze internal data, and prepare and provide status reports to management and project teams, as required.
Added 41 mins ago
TT
Senior Contract Administrator (13883)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
You will lead assigned contracts and the respective progress, analyze internal data, and prepare and provide status reports to management and project teams, as required.
Added 41 mins ago
TE
District Manager - Calgary
TK Elevator
Calgary, AB
- Full-time
Lead others by providing direction, experience and development. Communicates company policies, procedures and objectives. Hold leaders accountable for their roles, associated actions, and…
Added 56 mins ago
AM
Principal Software Development Engineer, GPU Primitives Libraries
Advanced Micro Devices, Inc
Calgary, AB
- Full-time
The ideal candidate should be passionate about software engineering and possess leadership skills to drive sophisticated issues to resolution. Able to communicate effectively and work…
Added 1 hour ago
T
Program Change Control Manager
Thales
Ottawa, ON
- Full-time
Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
Added 1 hour ago
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Non-Technical Publications Manager
Thales
Ottawa, ON
- Full-time
Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR
Added 1 hour ago
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Senior Requirements Engineer
Thales
Ottawa, ON
- Full-time
Lead requirements reviews, walkthroughs, and sign‑off activities with engineering and customer representatives.
Added 1 hour ago
SE
Specialist Drilling Engineer
Suncor Energy
Calgary, AB
- Full-time
…and future SAGD areas. In this role, you will apply strong engineering judgment, solve challenging technical problems, and deliver high-quality recommendations that support safe, efficient,…
Added 1 hour ago
C
Senior Controls Designer
Carrier
Coquitlam, BC
- $89,500 to $139,500 CAD / year
- Full-time
…team onsite in Coquitlam, BC. In this dynamic role, you will lead the charge in engineering advanced control systems, developing custom software solutions, and crafting state-of-the-art…
Added 1 hour ago
Construction Superintendent - Network (Prince George)
IREN
Prince George, BC
7+ years of experience in structured cabling / network infrastructure construction on large-scale data center, telecom, or mission-critical projects, including at least 3 years in a…
Added 1 hour ago
QA/QC and Turnover Lead (Prince George)
IREN
Prince George, BC
The QA/QC and Turnover Lead owns quality and turnover for the Prince George expansion at our operating data center. Reporting to the Construction Manager, you set up and run the site…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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