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Added 5 mins ago
FA
Studio Coordinator
Formosis Architecture Inc.
Vancouver, BC
- Full-time
We are seeking a motivated, energetic, and detail-oriented Studio Coordinator to join our team. Sitting at the heart of our practice, this multi-faceted role is a unique hybrid combining…
Added 5 mins ago
UW
Coordinator, Impact & Granting
United Way British Columbia
Burnaby, BC
- $82,082 CAD / year
- Full-time
This role supports United Way BC's commitment to building healthy, connected, and engaged communities across the province. Reporting to the Director, Community Impact & Investment, you will…
Added 5 mins ago
SD
School Administrative Assistant
School District 5 Southeast Kootenay
Fernie, BC
- Full-time
Office Administration Certificate from a recognized post-secondary institution
Added 5 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 5 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 5 mins ago
T
Part-Time Workplace Coordinator
TCWGlobal
Vancouver, BC
- $28 to $32 CAD / hour
- Part-time
Our client, a leading technology company, is seeking a friendly, organized, and proactive Part-Time Workplace Coordinator / Receptionist to support its Vancouver office.
Added 5 mins ago
ES
Facility Maintenance Coordinator - Toronto
Equans Services Canada & US
Toronto, ON
- Full-time
The Facility Maintenance Coordinator is responsible for coordinating, scheduling, and monitoring maintenance activities across healthcare facilities to support safe, efficient, and…
Added 7 mins ago
BC
Project Coordinator - Buildings West
Bird Construction
Edmonton, AB
- Full-time
Project Coordinator - Buildings WestReporting to the Director, Operations the Project Coordinator will work closely with Project Managers and Site Superintendents to ensure project plan…
Added 20 mins ago
C
Coordinator, Procurement and Telecom Support
CNIB
Toronto, ON
- $42,192 to $52,740 CAD / year
- Full-time
The Coordinator, Procurement & Telecom Support supports the Procurement team by coordinating telecommunications services, managing vendor relationships, supporting invoice administration,…
Added 20 mins ago
ER
Human Resources Coordinator
EFW Radiology
Calgary, AB
- Full-time
The Human Resources Coordinator provides administrative and operational support across a broad range of HR functions, including HR systems, onboarding, employee engagement, training…
Added 20 mins ago
BI
Product Development Coordinator – Internship Winter 2027
Behaviour Interactive
Montreal, QC
- Volunteer
Behaviour is looking for a Product Development Coordinator intern to join the Merchandising team and support Dead by Daylight consumer products from concept to delivery. Are you game ? 🎮✨
Added 20 mins ago
RG
Financial Coordinator
ROHL Global Networks Inc.
Headingley, MB
- $65,000 to $75,000 CAD / year
- Full-time
The Finance Coordinator provides on-site financial and operational support while serving as a key point of contact for finance-related inquiries. This role is responsible for supporting…
Added 20 mins ago
R
Business Operations Coordinator
RUNNR
Saskatoon, SK
- Full-time
RUNNR is looking for a Business Operations Coordinator to join our Saskatoon team and take ownership of key day-to-day business operations. Working closely with our leadership team, you…
Added 20 mins ago
B
Accounting and Finance Manager
Boustan
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Boustan is looking for a highly organized, detail-oriented accounting professional to join our head office team in a key finance role supporting multiple interconnected companies and…
Added 20 mins ago
IR
Junior Project Coordinator
iTeck Roofing Inc.
Mississauga, ON
- Full-time
We are looking for a motivated, organized and detail-oriented Junior Project Coordinator to join our growing team.
Added 20 mins ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
This position will provide student, faculty and financial related administrative support to the Department Head(s), faculty and staff in the Departments of Computer Science and Physics,…
Added 20 mins ago
PH
Regular Full-time Administrative Assistant II
Pembina Hills School Division
Calgary, AB
- Full-time
Post-secondary training in office administration is an asset
Added 20 mins ago
MG
Unit Clerk II (Diagnostic Imaging)
Michael Garron Hospital
Toronto, ON
- Full-time
Training related to office administration/office coordinator.
Added 20 mins ago
VF
Executive Assistant & Business Coordinator, Private Client Services
Ventum Financial
Vancouver, BC
- Contract
This position offers direct collaboration with senior leadership and the opportunity to contribute across the Private Client Services business and business operation - from advisor…
Added 21 mins ago
CC
Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage…
Added 21 mins ago
EI
Administrative Coordinator - Vancouver
EBC Inc.
Vancouver, BC
- Full-time
Due to recent growth, we are looking to add a new Administrative Coordinator to our team who will have the opportunity to assume important and diversified functions and responsibilities…
Added 21 mins ago
I-
Head of Operations
ICCAIA - International Coordinating Council of Aerospace Industries Associations
Montreal, QC
- Full-time
The Head of Operations reports to the Head of the Organization and serves as a strategic advisor and operational leader, ensuring the effective execution of ICCAIA's priorities. The role…
Added 21 mins ago
A
Information Technology Administrator
Altis
Ottawa, ON · Greater Ottawa Metropolitan Area
- $97,000 to $114,298 CAD / year
- Temporary
Are you a bilingual IT professional who enjoys solving problems, improving systems, and helping people work more effectively? We're looking for an IM and IT Coordinator to join a…
Added 36 mins ago
MC
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck Canada
Kirkland, QC
- Full-time
Baccalauréat en administration des affaires, en sciences de la vie, en communications, en économie ou dans un domaine connexe (les personnes récemment diplômées sont vivement encouragées à…
Added 36 mins ago
FC
Coordonnateur en gestion documentaire de projets/Project Document Management Coordinator
FoxBravo Consulting Inc.
Montreal, QC
- Full-time
Formation collégiale en documentation, administration, bureautique ou dans un domaine connexe, ou expérience équivalente.

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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