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Added 1 hour ago
KG
Generation Gold - Mechanical Engineer-in-Training
Kinross Gold Corporation
Toronto, ON
- Full-time
Founded in 1993, Kinross is a Canadian-based senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering…
Added 1 hour ago
O
Sr. Software Developer
OpenText
Richmond Hill, ON
- Full-time
The Senior Software Developer is a hands-on technical contributor and emerging technical lead who designs, develops, and supports Java and Spring Boot microservices running on Google Cloud…
Added 1 hour ago
RC
Senior SIS Engineer
Randstad Canada
Vancouver, BC
- $140,000 to $180,000 CAD / year
- Full-time
-Coordinate with Operations, Maintenance, Engineering, and external contractors to deliver projects safely and effectively.
Added 1 hour ago
WI
Senior Project Engineer
WSP in Canada
Calgary, AB
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 1 hour ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 1 hour ago
WI
Senior Project Engineer
WSP in Canada
Terrace, BC
- Full-time
Bring your project engineering expertise to complex natural gas infrastructure projects. You’ll play a central role in moving compressor station and related energy projects from conceptual…
Added 1 hour ago
GO
Senior Engineer (Municipal Infrastructure)
Government of Newfoundland and Labrador
Gander, NL
- $45.11 to $53.22 CAD / hour
- Temporary
This is highly responsible and complex professional engineering work in the field of planning, design and construction associated with new and existing municipal infrastructure and…
Added 1 hour ago
S
Senior HSEQ Advisor
Sedgman
Vancouver, BC
- Full-time
You're an experienced HSEQ professional who combines strong technical knowledge with practical judgement and the confidence to operate independently across multiple projects and business…
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Terrace, BC
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Terrace, BC
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Toronto, ON · Etobicoke, ON
- Full-time
As a Senior Project Manager with experience in Data Centres, you will bring expertise to support the planning, development and execution of projects including Data Centres or traditional…
Added 1 hour ago
WI
Senior Environmental Engineer / Geoscientist
WSP in Canada
Barrie, ON
- Full-time
15–20+ years of progressive experience in environmental engineering or geoscience, including senior oversight of major multidisciplinary projects in Ontario and Atlantic Canada.
Added 1 hour ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Calgary, AB
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 1 hour ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Winnipeg, MB
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 1 hour ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Regina, SK
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 1 hour ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
SK · Saskatchewan, Canada
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 3 hours ago
BH
Property Representative 2 (Interconnections and Site C)
BC Hydro
Vancouver, BC
- Full-time
…lawyers, government officials and others; identifying design, engineering, financial and contractual issues and concerns; coordinating, reviewing, managing and approving real estate…
Added 3 hours ago
IE
Project Coordinator
Inferno Energy
AB · Greater Edmonton Metropolitan Area
- Full-time
This is a full-time, in-person role based in our Edmonton office, reporting to the Senior Project Manager – Solar. It's deadline-driven and sits at the centre of how our projects get…
Added 3 hours ago
A
Senior Technical Lead - Remediation
AECOM
Halifax, NS
- $120,000 to $145,000 CAD / year
- Full-time
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex…
Added 3 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Saskatoon, SK
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 3 hours ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
AB · Edmonton, AB
- Full-time
Recognized technical expertise in geotechnical engineering, with the credibility and judgment to guide complex projects, technical risk, geotechnical investigations and design, and senior…
Added 3 hours ago
Lead Security Project Technician- Calgary
Kandor
Calgary, AB
We are seeking a skilled Security Project Technician to support the installation and execution of integrated security projects across Calgary. This role is suited for a technician who is…
Added 4 hours ago
GC
Geotechnical Engineer or Engineer-in-Training
Glencore Canada
Elkford, BC
- $91,300 to $126,800 CAD / year
- Full-time
Reporting to the Geotechnical Senior Engineering Supervisor, the Geotechnical Engineer or Engineer-in-Training (EIT) is responsible for pit and spoil slope stability.
Added 4 hours ago
GC
Senior Mineral Processing Engineer
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
XPS is seeking an experienced Senior Mineral Processing Engineer to join the Mineral Processing Group in Sudbury, Ontario. This role is focused on providing technical leadership and…
Added 4 hours ago
PE
Intermediate Forest Analyst
PRI Engineering
Vancouver, BC
- Full-time
You will work alongside senior foresters, ecologists, GIS specialists, and project managers on a broad range of forestry, land management, and cumulative impact and environmental assessment…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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