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Added 5 mins ago
H
Global Mining Practice Business Development Leader
HDR
Calgary, AB
- Full-time
…planning, permitting and feasibility through detailed design, construction, operations, water and mine waste management, and closure and reclamation. You’ll connect clients with integrated…
Added 5 mins ago
A
Commercial/Sales Account Director I
AMECO
Calgary, AB
- Full-time
AMECO is seeking a highly driven Commercial Account Director to expand our footprint across Western Canada to lead commercial growth initiatives across the region through strategic business…
Added 6 mins ago
YG
Director of Housing
Yuułuʔiłʔatḥ Government
Ucluelet, BC
- Full-time
Lead a long-term housing strategy grounded in community needs, housing condition and future demand.
Added 20 mins ago
OI
Intermediate Environmental Scientist/Engineer – Impacted Sites
Omni-McCann Inc.
Saskatoon, SK
- Full-time
We are a collaborative, supportive firm where your work directly contributes to project success and client satisfaction. If you want to grow your technical and leadership skills on a small,…
Added 20 mins ago
CC
Project Manager (Municipal Infrastructure)
Chandos Construction
Calgary, AB
- Full-time
Ready to make a lasting impact through critical infrastructure? Join us as a Senior Project Manager and take the lead on projects that deliver safe, reliable services to the communities we…
Added 35 mins ago
Technical Director – Tailings
GHD Group Pty Ltd
Bedford, NS
As Technical Director, you will lead multidisciplinary teams on projects involving the planning, investigation, assessment, design, construction, operation, closure, and post-closure…
Added 35 mins ago
HN
Commercial Manager / Senior Commercial Manager
Horizon New Energy
Calgary, AB
- Full-time
…Canada. Reporting to Horizon’s Managing Director, you will lead commercial and business development strategy, analysis and execution, evaluating and negotiating investment opportunities…
Added 35 mins ago
FC
Track Manager
FCC Construcción
Toronto, ON
- Full-time
The Track Manager plays a key role in supporting the successful delivery of GO Rail Expansion – On-Corridor Project. This position is responsible for leading and managing track construction…
Added 35 mins ago
TI
Operations Manager
Trim It All Inc.
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
Lead Project Managers and ensure they have the information, processes, and accountability needed to deliver effectively.
Added 35 mins ago
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Site Project Manager
Ecolab
Calgary, AB · CAN-Calgary Office Quarry Park
- Full-time
The Site Project Manager directs the Site Lead and Crew Leads as applicable to lead execution. The Project Engineer retains technical authority for commissioning methods, technical…
Added 1 hour ago
HN
Business Analyst
Horizon New Energy
Calgary, AB
- Full-time
Manage the permitting process, community outreach, land acquisition, resource assessment, GIS mapping, project design and engineering, and interconnection process for renewable energy…
Added 1 hour ago
GE
Senior Project Manager
Gibson Energy
AB · Alberta, Canada
- Full-time
As the Senior Project Manager, you’ll lead the planning and execution of larger projects and portfolio of growth and maintenance capital projects across Gibson Energy’s facilities. You’ll…
Added 1 hour ago
HN
Development Manager
Horizon New Energy
Calgary, AB
- Full-time
Manage the permitting process, community outreach, land acquisition, resource assessment, GIS mapping, project design and engineering, and interconnection process for renewable energy…
Added 1 hour ago
TG
Junior Cladding Supervisor
Triumph Group of Companies
Toronto, ON
- Full-time
Junior Cladding Supervisor supports field operations and project coordination on exterior cladding projects, working alongside Project Managers, Estimators, and field crews from project…
Added 1 hour ago
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Field Engineer
Brunel
AB · Alberta, Canada
- $850 to $1,000 CAD / day
- Contract
We are seeking an experienced Field Engineer to support a major energy infrastructure project in Prince Rupert, BC. This position plays a key role in coordinating field-level engineering…
Added 1 hour ago
WI
Senior Estimator
WSP in Canada
Toronto, ON
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added 1 hour ago
WI
Senior Estimator
WSP in Canada
Mississauga, ON
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added 1 hour ago
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Senior Controls Designer
Carrier
Coquitlam, BC
- $89,500 to $139,500 CAD / year
- Full-time
…team onsite in Coquitlam, BC. In this dynamic role, you will lead the charge in engineering advanced control systems, developing custom software solutions, and crafting state-of-the-art…
Added 1 hour ago
S
Construction Manager - Mission Critical
Stantec
Calgary, AB
- Full-time
As an On-Site Construction Project Manager, you will lead the field delivery of mixed-discipline projects in a fast-paced professional, design and delivery environment. You will manage…
Added 1 hour ago
Construction Superintendent - Network (Prince George)
IREN
Prince George, BC
7+ years of experience in structured cabling / network infrastructure construction on large-scale data center, telecom, or mission-critical projects, including at least 3 years in a…
Added 1 hour ago
QA/QC and Turnover Lead (Prince George)
IREN
Prince George, BC
The QA/QC and Turnover Lead owns quality and turnover for the Prince George expansion at our operating data center. Reporting to the Construction Manager, you set up and run the site…
Added 1 hour ago
Construction General Foreman - Electrical (Prince George)
IREN
Prince George, BC
…beside live infrastructure. This is a site leader's seat, not a lead hand's: you read the project plan and the schedule, run the progress meetings for your scope, work directly with…
Added 1 hour ago
Project Manager
PCL Construction
Edmonton, AB
As a Project Manager for PCL Construction Management Inc. in Edmonton, Alberta (Buildings), you'll have the opportunity to lead innovative infrastructure projects that shape the future of…
Added 1 hour ago
TC
Water Resource Engineer
The Corporation of The City of Victoria
Victoria, BC
- Other
Reporting to the Manager of Underground Utilities, the successful candidate will lead a skilled technical team responsible for condition assessment, infrastructure planning, and the…
Added 1 hour ago
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Project Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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