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WI
Senior Estimator
WSP in Canada
Laval, QC
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
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WI
Senior Estimator
WSP in Canada
Brossard, QC
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added just now
WI
Senior Estimator
WSP in Canada
Montreal, QC
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added just now
WI
Senior Estimator
WSP in Canada
Calgary, AB
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added just now
LS
Senior Project Engineer - Pipeline
Lauren Services
Calgary, AB
- Contract
Lauren Services is seeking a Senior Project Engineer, Pipelines (P.Eng.) to support and lead the technical execution of major pipeline projects across North America. This is a senior…
Added just now
WI
Senior Estimator
WSP in Canada
Quebec, QC
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added just now
WI
Senior Estimator
WSP in Canada
Saskatoon, SK
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added just now
WI
Senior Estimator
WSP in Canada
AB · Edmonton, AB
- Full-time
…will support WSP's national Energy, Resources and Industry Project Controls team as a bilingual Senior Estimator. You will bring strategic cost insight to complex industrial, mining, oil…
Added 15 mins ago
BC
Project Director, Mission Critical
Broccolini Construction Inc.
Toronto, ON
- Full-time
Direct project teams through construction and MEP integration and lead the path through commissioning (all Levels) to turnover, so that systems are energized safely, proven and handed to…
Added 15 mins ago
P
Corporate Tax, Senior Manager
PwC
Calgary, AB
- Full-time
Our team helps our clients improve their tax function to control risk and facilitate better decision making. You’ll focus on helping businesses with tax strategy, ensuring tax compliance,…
Added 15 mins ago
CO
Environmental Compliance Coordinator
City of Windsor
Windsor, ON
- Full-time
Serving as the lead for environmental compliance on various engineering assignments. This includes being the 'Qualified Person' for the On-Site & Excess Soil Management as outlined under…
Added 15 mins ago
Art Director
Cozey
Mont-Royal, QC
…know-how to turn these ambitious concepts into reality. You will lead art direction on all brand creative projects from start to finish, from ideation, presentation, iteration, planning,…
Added 15 mins ago
GG
Concrete Placing Foreman
Giusti Group of Companies
Calgary, AB
- Full-time
…construction site experience, and proficiency in construction management software. This role involves supervising crews, ensuring safety compliance, maintaining quality standards, and…
Added 15 mins ago
TS
Counsel, Commercial Real Estate
The Skyline Group of Companies
Guelph, ON
- Contract
We're growing! We’re looking for passionate, driven and energetic candidates to join our legal team for the position of Counsel, Commercial Real Estate located at our office in Guelph,…
Added 15 mins ago
T
PMO Manager Lead
Thales
Ottawa, ON
- Full-time
We have a current vacancy for a PMO Manager Lead to join our Team in Ottawa, Ontario.
Added 15 mins ago
T
Manager, Compliance – Model and Data Governance
TD
Toronto, ON
- Full-time
…reporting on the state of compliance to the Board, UDP and senior management, as needed, and providing advice and support, as…
Added 15 mins ago
Senior Concept Artist - EA Sports FC
Electronic Arts
Vancouver, BC
Concept art is the foundation of a game’s visual identity. It establishes the look, feel, and tone of a project, serving as a key reference for everyone involved in development. The Concept…
Added 15 mins ago
MS
Onboarding Project Manager, AVP
Morgan Stanley
Calgary, AB
- Full-time
This position is responsible for the successful management of concurrent projects. Projects include the implementation of Stock Plan Administration and Employee Broker Services for…
Added 15 mins ago
J&
Experienced Analyst Technical Product Manager
Johnson & Johnson Innovative Medicine
Toronto, ON
- Full-time
The Transcend Logistics Deployment Process Lead will support the successful deployment of the Transcend program by driving logistics process readiness across SAP S/4HANA and associated…
Added 15 mins ago
AC
Specialist, IFE Product and Operations - Temporary
Air Canada
Toronto, ON · Dorval, QC
- Full-time
Lead a team of operations and product managers to support Air Canada’s fleet expansion and on-going IFE product business (future)
Added 15 mins ago
G
Financial controller
GIRO
Montreal, QC
- Full-time
…action, advances our impact around the world. Join us and let’s lead the way forward,…
Added 15 mins ago
CG
Sr. Copywriter
Canada Goose
Toronto, ON
- Full-time
…we tell our story. Reporting to the Director, Brand Creative Lead, they will shape and evolve our brand voice, partner with Art Directors to concept integrated campaigns, and set the…
Added 30 mins ago
D
Product Leader, Product management
Desjardins
Montreal, QC
- Full-time
Perform sound management of the operational, reputational and financial risks associated with the product offer and develop recommendations that could lead to a business position.
Added 30 mins ago
Senior HSEQ Advisor
CIMIC
Vancouver, BC
Sedgman is seeking an experienced Senior HSEQ Advisor to join our North American team, based in either Vancouver, Canada or Phoenix, USA.
Added 30 mins ago
Intermediate Hydrotechnical Engineer – Tailings
GHD Group Pty Ltd
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GHD is looking for an Intermediate Hydrotechnical Engineer to join its Canada East mine waste team. The ideal candidate would possess experience in hydrology and hydraulics relevant to mine…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

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More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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