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Added 19 mins ago
C
Application Programmer
Collabera
Mississauga, ON
- $70 to $80 USD / hour
- Full-time
We are seeking an experienced Senior Forward Deployed Engineer (FDE) with strong expertise in Java, Python, backend/full-stack development, and solution architecture. The ideal candidate…
Added 19 mins ago
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Commissioning Piping Coordinator
Manpower
AB · Edmonton, AB
- Contract
Provide recommendations regarding contractor performance, resource allocation, execution strategies, scope clarification, and construction priorities to senior project leadership.
Added 19 mins ago
GC
Coordinator, Maintenance (Temporary)
Glencore Canada
Sparwood, BC
- $115,600 CAD / year
- Temporary
Reporting to the Superintendent or Senior Lead, Maintenance, this role is responsible for coordinating maintenance activities across key mining and processing assets while supporting the…
Added 19 mins ago
GC
Senior Mineral Processing Engineer
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
XPS is seeking an experienced Senior Mineral Processing Engineer to join the Mineral Processing Group in Sudbury, Ontario. This role is focused on providing technical leadership and…
Added 49 mins ago
EB
Operations Manager
Electra Battery Materials Corporation
Temiskaming Shores, ON
- Full-time
Coordinate activities between Operations, Maintenance, Engineering, Laboratory, and Logistics departments;
Added 49 mins ago
PE
Senior Mechanical Engineer
Polar Engineering
Vancouver, BC
- Full-time
…top of building an energy-efficient, greener BC, we're also engineering the CO2 refrigeration systems for the Thirty Meter Telescope (TMT) and the Giant Magellan Telescope (GMTO), two of…
Added 49 mins ago
LH
Lead Electrical Engineer (P.Eng)– MV/HV
LeadingEdge HR Solutions
Halifax, NS
- Full-time
Experience: Significant senior-level experience in MV/HV power systems and electrical engineering leadership
Added 49 mins ago
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Coordinator, Maintenance (Temporary)
Glencore
Sparwood, BC
- $115,600 CAD / year
- Temporary
Reporting to the Superintendent or Senior Lead, Maintenance, this role is responsible for coordinating maintenance activities across key mining and processing assets while supporting the…
Added 49 mins ago
EV
Coordinator, Maintenance (Temporary)
Elk Valley Resources
Sparwood, BC
- $115,600 CAD / year
- Full-time
Reporting to the Superintendent or Senior Lead, Maintenance, this role is responsible for coordinating maintenance activities across key mining and processing assets while supporting the…
Added 49 mins ago
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SENIOR PROJECT ENGINEER
Morson Edge (Canada)
Halifax, NS
- Full-time
⚓ Industry: Defence | Naval Systems | Engineering
Added 49 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Vancouver, BC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 49 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Calgary, AB
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 49 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
AB · Edmonton, AB
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 49 mins ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Vancouver, BC
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 49 mins ago
DA
Mechanical Engineer
DART Aerospace
Kirkland, QC
- Full-time
This is a hands-on engineering role suited to someone with solid mechanical design experience who is ready to take greater ownership of products and projects while working closely with…
Added 49 mins ago
WI
Lead Mechanical Engineer, Resources
WSP in Canada
Winnipeg, MB
- Full-time
Shape the World Around You – As a Lead Mechanical Engineer, you will lead the delivery of complex mechanical and piping engineering for mining and industrial projects across Canada. From…
Added 49 mins ago
AH
Human Resources Manager
Avalon Holographics
AB · Edmonton, AB
- Full-time
At Avalon Holographics, we're building advanced holographic display systems that bring real-time 3D visualization to life without headsets or glasses! Our technology allows teams to view…
Added 50 mins ago
M
Senior Advisor,Rapid Transit Insights
Metrolinx
Toronto, ON
- Full-time
The Rapid Transit Analysis team is seeking a Senior Advisor, Rapid Transit Insights, who will carry out comprehensive technical analysis to develop strategic plans in support of corporate…
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Markham, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Vaughan, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 1 hour ago
WI
Project Manager, Power Delivery (Data Centres)
WSP in Canada
Toronto, ON
- Full-time
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
Added 1 hour ago
EN
Senior Metallurgist
Exiro Nickel Company
Thompson, MB
- Full-time
We are currently seeking a Senior Metallurgist to join our Concentrator Technical Services Team in Thompson, Manitoba. This is a permanent position. Relocation to Thompson is required. As a…
Added 1 hour ago
BH
Senior Environmental Coordinator
BC Hydro
Burnaby, BC
- Full-time
Providing consistent advice and assistance to project teams on compliance with environmental aspects of BC Hydro’s systems and procedures such as Project Portfolio Management (PPM),…
Added 1 hour ago
WN
Senior Mechanical Engineer
W3 North America
Toronto, ON · Greater Toronto and Hamilton Area, ON
- $140,000 to $160,000 CAD / year
- Full-time
Our client designs and builds packaged mechanical systems for commercial buildings, including water reuse and rainwater harvesting systems. They’re looking for a Senior Mechanical Engineer…
Added 1 hour ago
ST
Manufacturing Engineer
Sinclair Technologies
Aurora, ON
- $50,000 to $80,000 CAD / year
- Full-time
…manufacturer of antenna and RF signal conditioning products, systems, and coverage solutions. Sinclair products are used extensively in public safety and private industry communication…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

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Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

Apply About employer

More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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