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Added 20 mins ago
KI
FPGA Team Lead (Hybrid)
Kardium Inc.
Burnaby, BC
- $119,000 to $170,000 CAD / year
Solid understanding of board-level digital/mixed-signal hardware design, schematics, and PCB review (experience with Altium Designer or equivalent ECAD software).
Added 20 mins ago
A
BIM Coordinator
AtkinsRéalis
Toronto, ON
- Full-time
…tracking BIM model versions within enterprise document management systems (e.g., ProjectWise, Autodesk Construction Cloud,…
Added 1 hour ago
SS
Hardware Engineer – Aerospace
Sopra Steria
Montreal, QC
- Full-time
…leader in the development and certification of safety-critical systems in the aerospace, electric, and autonomous driving…
Added 1 hour ago
V
Staff Software Developer, Simulation / Développeur(se) logiciel principal(e), Simulation
Vention
Montreal, QC
- Full-time
Collaborate with stakeholders, including the team lead, tech lead, architects, product manager, UX/UI designer and senior executives
Added 1 hour ago
V
Assembler
voestalpine
Thorold, ON
- Full-time
Embark on a rewarding career journey with voestalpine Railway Systems Nortrak Canada, North America's premier designer and manufacturer of special trackwork. With a legacy spanning 160…
Added 2 hours ago
H
Senior Product Designer
Harvey
Remote, Canada
- $138,600 to $207,800 CAD / year
- Full-time
- Remote
As a Senior Product Designer at Harvey, you’ll manage multiple projects from ideation to launch. You’ll create high-quality designs, interactions, and prototypes that transform complex…
Added 2 hours ago
Project Coordinator
WF Group Inc.
Kitchener, ON
Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Added 3 hours ago
W
Electrical Design Technician
WSP
Ottawa, ON
- Full-time
…Rehabilitation Project in downtown Ottawa. As an Electrical Designer specializing in REVIT MEP 3D modelling, you will help shape modern building systems within a historic national landmark,…
Added 4 hours ago
M
Power Electronics PCB Designer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
As a Power Electronics PCB Designer, you’ll be at the forefront of space innovation, developing power electronics for satellites and other space-based systems. Your work will include…
Added 4 hours ago
SL
Senior Technical Artist (Graphics)
SkyBox Labs
Burnaby, BC
- Full-time
…Substrate, Nanite, Virtual Shadow Maps, ISMs, and GPU particle…
Added 4 hours ago
JC
Electrical Equipment Designer
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
The Senior Electrical Equipment Designer is a technical subject‑matter expert within the Equipment Design Engineering (EDE) department, responsible for leading the execution of complex…
Added 4 hours ago
JC
Electrical Creo Designer
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
The CREO Electrical Equipment Designer is responsible for developing and maintaining production-ready electrical designs for OEM equipment used in data center and mission-critical…
Added 4 hours ago
ED
Senior Adaptive Designer
Equator Design
Toronto, ON
- $82,000 to $92,000 CAD / year
- Full-time
We're looking for a Senior Adaptive Designer who combines exceptional design craft with technical precision and a deep understanding of packaging systems.
Added 4 hours ago
C
Senior Process Designer
CIMIC
Vancouver, BC
- Full-time
Sedgman is currently recruiting for a Senior Process Designer, with hands-on experience working on projects ranging from conceptual design to detailed engineering. This person will be based…
Added 4 hours ago
W
Senior / Lead Piping Designer
Wood
Edmonton, AB
- Full-time
Wood is currently recruiting for a Lead Piping Designer to join our Edmonton office within the Oil & Gas Canada business unit. We are looking for a motivated, energetic individual with…
Added 5 hours ago
K
Junior Designer
KOHO
Remote, Canada
- $70,000 to $80,000 CAD / year
- Full-time
- Remote
…communications across static and motion-based mediums. You’re a creative designer with a strong foundation in brand systems, visual storytelling, and executional craft - comfortable…
Added 6 hours ago
A
Senior Civil Engineer - Part Time
AECOM
Winnipeg, MB
- $175,000 to $192,000 CAD / year
- Part-time
…concept through construction, as an Owner Advisor as well as a Designer. You'll also play a key role in developing client relationships, leading pursuits, and winning new work, helping…
Added 6 hours ago
Future Opportunities - Designer
Genoa Design International
North Vancouver, BC · Mount Pearl, NL
Develop and revise 3D models and fabrication drawings in alignment with project requirements for structural components and distributed systems.
Added 6 hours ago
AG
ServiceNow Developer – Strategic Portfolio Management (SPM) Module
Addmore Group
Montreal, QC
- Contract
JavaScript o Script Includes o Business Rules o Flow Designer o API REST et SOAP
Added 6 hours ago
Senior Product Analyst - EA Sports FC
Electronic Arts
Vancouver, BC
…role, you will act as a data investigator, visualizer, and designer, helping to enhance the core experiences of our global player…
Added 7 hours ago
TG
Mechanical Designer
Tri-Mach Group Inc.
Elmira, ON
- Full-time
We are seeking a skilled and experienced Mechanical Designer to join our dynamic team. The Mechanical Designer is responsible for designing various mechanical devices that will be vital in…
Added 7 hours ago
Nuclear Instructional Designer
Aecon
Bowmanville, ON · Cambridge, ON · Oshawa, ON · Pickering, ON
Reporting to the Training Manager, the Nuclear Instructional Designer designs, develops, and maintains performance-based learning solutions using the Systematic Approach to Training (SAT).…
Added 9 hours ago
CO
Job ID #32290: Building Code Specialist
City of Hamilton
Hamilton, ON
- Full-time
…institutional, industrial, farm buildings and on-site sewage…
Added 9 hours ago
A
Digital Product Designer [AQ-24378]
Aquent
Toronto, ON
- Contract
Identify common design patterns and contribute to robust design systems and asset libraries to ensure consistency across the platform.
Added 9 hours ago
GL
Lighting & AV Systems Designer (CAD, DMX, Pixel) - Remote Canada
Green LED Lighting Solutions
Remote, Canada
- $70,000 to $85,000 CAD / year
- Full-time
- Remote
We're Green LED Lighting Solutions, a Canadian LED manufacturer with operations in Moncton, NB and Las Vegas, NV. Our systems go into buildings, signs and entertainment venues across North…

WF Group Inc.

Project Coordinator

Kitchener, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Posting language: English
Posted: Oct 29, 2026

Original job description

Role At A Glance

The Project Coordinator provides comprehensive operational and administrative support to the company’s office and project teams. This role coordinates day-to-day business processes, maintains accurate records, supports project and financial workflows, and facilitates timely communication among management, field personnel, clients, consultants, subcontractors, suppliers, and other stakeholders. The successful candidate will be highly organized, dependable, proactive, and comfortable managing multiple priorities in a fast-paced construction environment.

What you will do

Lead or support departmental initiatives, including adaptation of new software systems, process improvements, branding updates, and other operational related projects.
Work in collaboration with Finance team to prepare monthly project invoices, track receivables, and support compliance with applicable Prompt Payment legislative requirements.
Prepare and administer contracts, purchase orders, change documentation, and related approval records.
Monitor insurance certificates, licences, prequalification records, and other compliance documentation, and follow up on expiries or outstanding items.
Coordinate subcontractor and supplier onboarding, contact records, statutory declarations, and supporting payment documentation.
Provide day-to-day operational support to senior management, project managers, estimators, accounting personnel, and site teams.
Support health and safety administration by maintaining records, distributing forms and notices, and coordinating required training documentation.
Perform other reasonable coordination and administrative duties that support company operations and successful project delivery.

 What you bring to the table 

Post-secondary education in business administration, operations, construction administration, or a related field is preferred. Three or more years of experience in operations coordination, project administration, or office administration; experience in construction, engineering, or a related industry is an asset.
Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Teams, and SharePoint.
Experience with Procore or comparable construction management software and familiarity with accounting or ERP systems.
Strong written and verbal communication skills, with careful attention to accuracy, grammar, and professional presentation.
Demonstrated ability to coordinate multiple workflows, prioritize competing deadlines, and follow through on outstanding items.
Ability to handle confidential and commercially sensitive information with discretion.
Knowledge of construction terminology, project documentation, subcontractor processes, and basic financial workflows is an asset.
Knowledge of health and safety legislation, and use of safety management systems such as Site Docs.
A valid driver’s license and access to reliable transportation may be required for occasional travel to project sites or other offices.

Core Competencies

Planning, organization, and time management
Operational coordination and follow-through
Accuracy and attention to detail
Professional communication and customer service
Initiative, reliability, and sound judgement
Collaboration and relationship management
Problem-solving and adaptability
Confidentiality and integrity
Process improvement and accountability

Working Conditions

This position is primarily office-based and involves regular computer and telephone use, with frequent coordination across office and project teams. Occasional travel to project sites or other offices may be required. Periodic overtime may be necessary to support tender deadlines, project milestones, month-end activities, or other operational priorities.

Why AEC Developments?

AEC Developments is a trusted construction management firm serving commercial, institutional and industrial clients in Southwestern Ontario. Since 1974, we have been committed to innovation, collaboration, and flexibility in our project delivery approach. Our team integrates the owner, designer, and constructor in a collaborative manner that ensures every project is seamlessly delivered. We offer a wide range of professional construction services, including construction management, design-build, and pre-construction services. At AEC Developments, we believe in setting your project up for success and providing a streamlined project delivery approach.

Join us and be part of a versatile and professional construction management team that values your skills and experience. We are excited about the prospect of having you on board and advancing our mutual goals and interests.

 Apply Now!

Please apply with your resume and cover letter using the link on this page. You will be redirected to our internal application platform.

AEC Developments strives to create a culture of inclusivity and diversity. We strongly encourage applications from all qualified individuals, including those from groups traditionally underrepresented in the workforce. We are committed to equal opportunity hiring practice and will not discriminate on the basis of race, religion, colour, creed, national origin, citizenship, status, age, sex, gender identity/expression, marital or domestic partnership status, or disability.

Should you require accommodation to participate in the application process, please contact hr@builtbyaec.com or call 519-904-3050.

Thank you for your interest in AEC Developments!

Please note that we utilize AI-powered tools to enhance our recruitment process. These tools assist us in managing applications efficiently and ensuring a fair evaluation of all candidates. Rest assured, every application is reviewed by our recruitment team, and AI is used to support, not replace, our human decision-making.

Apply About employer

More about this job

Responsibilities

The Project Coordinator provides comprehensive operational and administrative support to office and project teams, including managing workflows, contracts, and financial documentation. They facilitate communication between stakeholders and ensure compliance with project requirements and safety standards.

Requirements

Candidates should have at least three years of experience in operations or project administration, preferably within the construction or engineering industry. Proficiency in Microsoft 365 and construction management software like Procore is required, along with strong organizational and communication skills.

Skills

Project coordination
Administrative support
Construction management
Microsoft 365
Procore
Financial workflows
Contract administration
Procurement
Compliance documentation
Health and safety administration
Communication
Time management
Process improvement
Data accuracy
Stakeholder management
ERP systems

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction Management
Operations
Administrative Support
Microsoft 365
Procore
SharePoint
ERP
Contracts
Purchase Orders
Invoicing
Compliance
Health and Safety
Site Docs
Stakeholder Management
Tender
Procurement
Documentation
Financial Workflows
Construction Terminology

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