Logistics Administrator

Title

Logistics Administrator

Reports To

Operations Manager

Summary

The Logistics Administrator coordinates shipping, receiving, freight, and inventory activities to ensure products are delivered accurately and on schedule. This role assists with logistics documentation, shipment tracking, carrier communications, ERP data entry, and inventory records while collaborating with internal departments and external transportation providers to support efficient supply chain operations.

Core Competencies

• Customer Focus
• Communication
• Team Work 
• Problem Solving 
• Accountability and Dependability 
• Ethics and Integrity
• Time management

Job Duties

Shipping & Receiving

• Prepare and process shipping and receiving documentation.
• Coordinate outgoing parts and product shipments.
• Verify shipment details, quantities, and required documentation.
• Enter shipment and receiving information into the ERP system.
• Ensure shipments are prepared accurately and on schedule.

Freight & Transportation

• Book carriers and coordinate pickup and delivery times.
• Communicate with trucking companies, freight providers, and carriers.
• Prepare bills of lading, packing slips, and other required shipping documents.
• Track shipments and provide status updates as required.
• Assist with resolving delayed, damaged, missing, or incorrectly delivered shipments.
• Confirm carrier pickups and follow up on outstanding shipments.

Inventory & Material Tracking

• Track material and products entering and leaving the facility.
• Maintain accurate records of shipments and material movements.
• Assist with tracking serialized products and other materials.
• Verify shipping quantities against orders and documentation.
• Communicate inventory or shipping discrepancies to the appropriate department.

Communication & Coordination

• Communicate with Production, Sales, Purchasing, Warehouse, and Quality to coordinate logistics activities.
• Provide shipment status updates to internal teams and customers when required.
• Coordinate with departments to ensure products are ready for scheduled pickups.
• Escalate shipping issues or discrepancies when required.

Administrative Support

• File and maintain logistics and shipping documentation.
• Enter and maintain accurate data in ERP systems, spreadsheets, and other logistics software.
• Maintain carrier information and shipping records.
• Assist with freight cost tracking and invoice verification.
• Prepare logistics reports and documentation as required.
• Maintain organized and accurate logistics records.
• Other duties as assigned.

Requirements

• High school diploma or GED.
• Experience in the trucking or shipping/receiving industry preferred.
• Able to communicate both verbally and in writing. 
• Basic mathematical skills.
• Knowledge of filling out waybills and bills of landing and international shipments.
• Able to work efficiently as a part of a team as well as independently.
• Computer literacy, including working skills of Excel and e-mail.
• Attention to detail in all areas of work. 
• Good organizational, time management and prioritizing skills.
• Strong work ethic and positive team attitude.

Communication

• Team Leaders
• Production Team
• Fork lift driver
• Shipping/Receiving department
• US Customs
• Alberta Infrastructure and Transportation Permit Department
• Truck Drivers
• Pilot Drivers
• Logistics team
• Accounting team

Working Conditions

• Physically lift up to 15lbs
• Walking, climb stairs, stand, reach and using desktop computer and peripherals
• Overtime as required

Meridian Manufacturing Inc., supports employees and candidates by providing reasonable accommodations in the workplace. Accommodations are available on request for candidates taking part in the selection process.