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Added 3 mins ago
Quality Control Coordinator
Amico
Mississauga, ON
Full-time
The Quality Coordinator is responsible for ensuring that all building construction activities comply with project specifications, codes, and industry standards. This role involves…
Added 17 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Remote, Canada
Full-time · Remote
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Burnaby, British Columbia.
Added 47 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Burnaby, BC
$80,000 to $90,000 CAD / year
Full-time
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Burnaby, British Columbia.
Added 47 mins ago
Project Coordinator (Civil Construction)
Maple Reinders
Kelowna, BC
$80,000 to $90,000 CAD / year
Full-time
Maple Reinders Constructors is currently searching for a Project Coordinator to join our Civil construction division in Kelowna, British Columbia.
Added 1 hour ago
Communications Specialist 3 - Content and Accessibility Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Working Title: Content and Accessibility Coordinator
Added 1 hour ago
Project Coordinator, Safety & Family Partnership, Temporary Full-Time (1.0) (until February 2028)
CHEO
Ottawa, ON
Full-time
The Safety and Family Partnership Project Coordinator will contribute to the development, implementation, evaluation and on-going coordination of activities related to projects stemming…
Added 16 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 19 hours ago
Construction Manager
Qualus
Vancouver, BC
Full-time
Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization,…
Added 19 hours ago
Project Coordinator, Global Development (15-Month Contract)
Brookfield Renewable
Gatineau, QC
Contract
We are seeking a highly organized, proactive, and detail-oriented Coordinator to support our Global Development Team (“GDT”), which includes six key business units: Global Procurement, Key…
Added 19 hours ago
Coordinator, Quality Improvement & Analytics
Fraser Health
Surrey, BC
Full-time
Fraser Health is seeking a Full Time Quality Improvement and Analytics Coordinator to drive regional mobility, optimize multi-million dollar infrastructure, and pioneer sustainable transit…
Added 21 hours ago
Technical Project Coordinator (E.I.T or Technologist) - Machinery Performance
Spartan Controls Ltd.
Calgary, AB
We are recruiting for a Technical Project Coordinator with a focus on Machinery Performance (MP) and Reliability solutions within our Systems, Software & Solutions team, based in Calgary.…
Added 23 hours ago
Technical Analyst (ID#5539)
New Value Solutions
Vancouver, BC · Greater Vancouver, BC
Contract
New Value Solutions, a national IT consulting company, is seeking an Intermediate Technical Analyst / Coordinator to assist with data collection analysis, application mapping, work packet…
Added 23 hours ago
Network Analyst
Kativik llisarniliriniq
Montreal, QC
Full-time
Under the general supervision of the Coordinator of IT Services, the Network Analyst will be responsible for ensuring the continuity of operational services including Microsoft domains,…
Added 23 hours ago
Facilities Coordination Project Manager
MatchBox Consulting Group
Surrey, BC
Contract
MatchBox Consulting Group is seeking a Facilities Coordinator to support the day-to-day operation of a busy training facility for one of British Columbia’s largest utility providers.
Added 1 day ago
Procurement & Contracts Coordinator
COVE
Dartmouth, NS
Full-time
COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization…
Added 1 day ago
Sales Marketing Coordinator
VSI Technology
Mississauga, ON
Full-time
VSI Technology is a B2B solutions provider specializing in advanced hardware, software, and cloud-based video technology for the security industry. Through its Video Sentry platform, VSI…
Added 1 day ago
Employment Support Navigator /Navigateur(trice) en soutien à l'emploi - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
The incumbent also serves as the provincial HSPnet Receiving Coordinator, overseeing the coordination and reporting of student clinical placements across Manitoba. Through a Francophone…
Added 1 day ago
Procurement & Contracts Coordinator
Polaryn Solutions Inc.
Dartmouth, NS
Full-time
COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization…
Added 1 day ago
Pulic Programs Coordinator
Canadian Nuclear Laboratories
Port Hope, ON
Full-time
…today! Our Port Hope location is looking for a Public Programs Coordinator to support the delivery of public-facing programs, stakeholder engagement activities, and case management…
Added 1 day ago
Health & Safety Coordinator
Amico
Mississauga, ON
Full-time
The HSE Coordinator is responsible for applying the professional practices required of Health, Safety and Environment professionals at site. This person is a fully qualified H&S…
Added 1 day ago
Project Manager - ECP, Grants
Euna Solutions
ON · Oakville, Ontario
Full-time
ECP Project Managers are assigned to a state portfolio - meaning your work has a geography and a set of agency relationships you know deeply. You operate within the governance and standards…
Added 1 day ago
Property Services Coordinator
BGIS
Quebec, QC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 1 day ago
Health Information Systems Specialist
Region of Waterloo
Waterloo, ON
Creates project plans to support the planning and implementation of new/modified provincial, divisional, and departmental health information systems, including an electronic health record.…
Added 1 day ago
Financial Analyst (12-Month term)
NAV CANADA
Ottawa, ON
Full-time
Identify anomalies and deficiencies, develop options, and recommend the implementation of solutions to accounting discrepancies and reconciliations, to ensure stringent financial management…
Added 1 day ago
Project Coordinator, Civil Projects (12-month Contract)
DP World
Burnaby, BC
Full-time
The Project Coordinator – Civil Projects (12-month Contract) is responsible to provide coordination and administration support through the full life cycle of terminal infrastructure…

Whispering Pines Landscaping

Office & Safety Coordinator

Amaranth, ON, L9W 0R2, Canada

Pay: Wage: $25.00- $35.00 / hour
Job type: Full-time
Experience: Minimum 2 years of administrative, office coordination, or related experience
Posting language: English
Posted: Sep 18, 2026

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Original job description

Office & Safety Coordinator

Administrative Operations | Safety Coordination | Technology & AI Support

Location: Amaranth, ON Company: Whispering Pines Landscaping Job Type: Full-Time, Permanent, In Office

Hours: Monday – Friday 8:00 am – 4:00 pm

Wage: $25.00- $35.00 / hour

Join a Growing Team That Values People, Safety, and Innovation

Whispering Pines Landscaping is seeking an organized, detail-oriented, and proactive Office and Safety Coordinator to support our growing team.

This role is ideal for someone who enjoys variety in their workday and thrives in a fast-paced environment. You will play a key role in office administration, health and safety coordination, employee support, training administration, and technology initiatives. You will also help drive process improvements through the use of emerging technology and AI tools.

If you are highly organized, enjoy solving problems, and take pride in keeping things running smoothly behind the scenes, we would love to hear from you.

What You'll Do

Office Administration & Team Support

Provide reception coverage and greet visitors, vendors, and guests
Assist with incoming phone calls and customer inquiries
Coordinate office purchasing, supplies, and inventory
Maintain office organization, storage areas, and common spaces
Coordinate employee recognition programs, anniversary gifts, and staff events
Assist with processing sales contracts, project binders, and administrative projects
Support website updates, marketing requests, and social media inquiries

Training & Employee Development

Schedule employee training and certification programs
Maintain training records and certifications in BambooHR
Coordinate meeting logistics, refreshments, and event planning
Support annual training planning and certification renewals

Health & Safety Coordination

Attend Joint Health & Safety Committee meetings and prepare meeting minutes
Conduct workplace inspections and maintain safety documentation
Maintain Safety Data Sheets (SDS) and safety records
Assist with policy updates and health & safety initiatives
Support annual safety program reviews and compliance requirements

Technology & Process Improvement

Research and evaluate AI and technology tools that improve efficiency and communication
Assist with implementing approved software, systems, and workflows
Support digital transformation and process improvement initiatives
Review administrative processes and identify automation opportunities
Assist departments with adopting new technologies and AI solutions

Compliance & Vendor Administration

Manage subcontractor compliance documentation
Track Certificates of Insurance (COIs) and WSIB renewals
Coordinate contractor onboarding packages and follow-up documentation
Assist with permit renewals and regulatory documentation

What We're Looking For

Required Qualifications

Minimum 2 years of administrative, office coordination, or related experience
Health & Safety experience or familiarity with workplace safety programs
Strong organizational and time management skills
High attention to detail and accuracy
Strong proficiency with Microsoft Office and Google Workspace
Ability to manage multiple priorities in a fast-paced environment
Professional, positive, and customer-focused attitude
Experience working with AI tools and emerging technology, Claude AI experience an asset

Preferred Qualifications

Experience with HRIS systems such as BambooHR
Experience coordinating training programs and employee records
Knowledge of WSIB, Certificates of Insurance, and subcontractor compliance documentation
Experience in construction, landscaping, trades, or service-based industries is considered an asset

Why Join Whispering Pines Landscaping?

Competitive compensation
Group benefits program
Profit-sharing opportunities
Company events and team-building activities
Professional development and training opportunities
Opportunity to help shape and improve company systems and processes
Supportive team environment built on Respect, Integrity, Teamwork, Excellence, and Leadership

At Whispering Pines Landscaping, we believe our people are our greatest asset. We're looking for someone who shares our commitment to exceptional service, continuous improvement, and creating a positive workplace culture.

Apply today and help us build a safer, smarter, and more efficient workplace.

Apply About employer

More about this job

Responsibilities

The Office & Safety Coordinator will manage daily administrative operations, including reception, office purchasing, and team support. They will also oversee health and safety compliance, training records, and the implementation of new technology and AI-driven process improvements.

Requirements

Candidates must have at least 2 years of administrative or office coordination experience, with specific familiarity in workplace safety programs. Proficiency in Microsoft Office, Google Workspace, and strong organizational skills are essential for this fast-paced role.

Skills

Office administration
Health and safety coordination
Time management
Microsoft Office
Google Workspace
AI tools
BambooHR
Process improvement
Vendor administration
Compliance documentation
Training coordination
Data entry
Communication
Problem solving
Customer service

Benefits

Group benefits program
Profit-sharing opportunities
Company events
Team-building activities
Professional development
Training opportunities

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Health and Safety
AI Tools
BambooHR
WSIB
Certificates of Insurance
Process Improvement
Digital Transformation
Subcontractor Compliance
Inventory Management
Training Coordination
Safety Data Sheets
Regulatory Documentation
Landscaping
Construction
Administrative Operations
Vendor Management
Employee Recognition
Workflow Automation
Microsoft Office
Google Workspace

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