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White Cap

Accounts Payable Associate

Vaughan, ON, Canada

$48,400.00 · Full-time

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Job details

Pay: $48,400.00
Job type: Full-time
Experience: Generally 2-5 years of experience in area of responsibility.
Posting language: English
Posted: Oct 29, 2026

Original job description

A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.

The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.

Job Summary

Completes and resolves expense code discrepancies, voucher preparations, and the issuance of payment checks. Maintains acceptable customer service levels. Performs a combination of routine calculating, posting, and verifying data in order to obtain primary financial data for maintaining account records.

Major Tasks, Responsibilities, and Key Accountabilities

Codes invoices and accounts, reconciles and researches customer information, and processes account transactions to ensure quality output and timely invoice payments.
Analyzes exceptions, reviews correspondence for follow-up, and routes unresolved items to appropriate departments.
Performs research and reconciliation functions to update and maintain account information. Performs basic data entry in department systems.
Monitors and flags expense reports for policy exceptions or violations.
Clears and matches account information and processes expenses and vendor payments.
Opens and sorts mail by document type, such as invoice, statement, correspondence, or check. Batches and prepares invoices for scanning. Scans invoices into system for payment processing. Researches and routes unscanned mail to other business lines for processing.
Performs clerical functions necessary to support Accounts Payable.

Nature and Scope

Refers complex, unusual problems to supervisor.
Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
None.

Work Environment

Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
No travel required.

Education and Experience

HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

Preferred Qualifications

If you’re looking to play a role in building Canada, consider one of our open opportunities. We can’t wait to meet you.

We encourage all First Nations, Métis and Inuit peoples or Indigenous peoples of North America to self-identify in their applications.

Minimum Pay

$48,400.00

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More about this job

Responsibilities

The associate is responsible for coding invoices, reconciling accounts, and processing vendor payments to ensure timely financial output. They also perform data entry, research discrepancies, and provide general clerical support for the accounts payable department.

Requirements

Candidates should have 2-5 years of relevant experience in accounts payable or financial record keeping. A high school diploma or GED is strongly preferred for this position.

Skills

Accounts payable
Data entry
Reconciliation
Invoice processing
Financial data
Customer service
Expense reporting
Clerical support
Record keeping
Voucher preparation
Payment processing
Research
Policy compliance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Invoice Processing
Data Entry
Reconciliation
Expense Reports
Financial Records
Clerical
Vendor Payments
Voucher Preparation
Policy Compliance
Customer Service
Accounting
Administrative Support

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