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Added 21 mins ago
NC
Human Resources Business Advisor - Ottawa (1 Year Term)
NAV CANADA
Ottawa, ON
- Full-time
The Human Resources Business Advisor role provides guidance and advice on the administration, interpretation, and application on a wide range of human resources policies, procedures,…
Added 21 mins ago
TM
Program Assistant
The Muslim Association of Canada
Montreal, QC
- Part-time
- Contract
- Temporary
Diplôme d’études secondaires (DEC ou formation postsecondaire en administration, animation ou domaine connexe est un atout).
Added 21 mins ago
Supply Chain Coordinator (Project Procurement)
BWXT
Cambridge, ON
As our Supply Chain Coordinator, you will oversee procurement activities for small to mid-size proposals and projects. You will serve as the primary link between Supply Management, Project…
Added 37 mins ago
CV
Administrative Coordinator (Professional Development Operations)
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
…and Delivery, the Professional Development (PD) Operations Coordinator provides administrative, operational, and logistical support for the planning and delivery of professional development…
Added 50 mins ago
T
Administrative Coordinator (Temporary)
TransAlta
AB · Alberta, Canada
- Temporary
TransAlta is looking for an experienced temporary Administrative Coordinator to join our Highvale Mine Operations Team on a temporary full-time basis.
Added 51 mins ago
B
Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 51 mins ago
M&
Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
University degree and/or advanced certifications in office management, facilities management, hospitality, business administration, or a related field preferred.
Added 51 mins ago
B
Tenant Services Coordinator (1 Year Contract)
BGIS
Surrey, BC
- Full-time
The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position…
Added 53 mins ago
Visiting Nurse - Hospital to Home Program
Circle of Care, Sinai Health
Toronto, ON
…experience. The Visiting Nurse works closely with the Service Coordinator and Manager to ensure patients receive quality care and service as required by their patient care pathway. In…
Added 53 mins ago
OD
Project Coordinator
Overhead Door
Edmonton, AB
- Full-time
We have an immediate opening for a Project Coordinator located in the Edmonton Branch. Reporting to the General Manager, this position is responsible for managing contracts for ongoing and…
Added 1 hour ago
SH
Well Being and Index Project Coordinator
Siksika Health Services
AB
- Part-time
The Siksika Wellbeing Index Project Coordinator is a temporary, part time position established to support the development, validation and pilot implementation of the Siksika Wellbeing Index.
Added 1 hour ago
AS
Service Coordinator / Administrator
Air Solutions Canada
Hamilton, ON · Waterdown, ON
- Full-time
The Service Coordinator/Administrator is a full-time, on-site role based in Dundas, ON. This position is responsible for scheduling and coordinating service calls, managing technician…
Added 1 hour ago
SO
Coordinator Financial Operations
Shire of Broome
NB · Chiasson Office, NB
- Full-time
An excellent opportunity has arisen for a qualified and experienced Coordinator Financial Operations to join the Shire of Broome team.
Added 1 hour ago
Waste Outreach Educator
City of Edmonton
AB
…food scraps and recycling sorting. Reporting to the Outreach Coordinator, you will be part of a team of Waste Outreach Educators who educate residents on their doorsteps. This role works…
Added 1 hour ago
Coordinator, Student-Athlete Services (Recruitment)
University of Toronto
Toronto, ON
…day-to-day direction from the Manager, Interuniversity Sport, the Coordinator, Student-Athlete Services, Recruitment, is the first line of contact for potential and incoming…
Added 1 hour ago
NH
Oncology Clerical Co-Ordinator
Northumbria Healthcare NHS Foundation Trust
Tweed, ON
- Full-time
To support the Management Coordinator in the provision of a high quality administrative/secretarial support to the whole Oncology Day Units function to enable the efficient running of the…
Added 1 hour ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 1 hour ago
AW
IT Coordinator
Amaranth Whole Foods Market
Calgary, AB
- Full-time
The IT Coordinator is responsible for supporting and maintaining Amaranth’s technology infrastructure, including POS system, Microsoft 365 applications, network-connected devices, hardware,…
Added 1 hour ago
EG
Operations Lead / Senior Recreational Gymnastics Coach
Elite Gymnastics Academy
Oakville, ON
- Full-time
Previous experience as a Head Coach, Program Supervisor, Recreational Coordinator, Shift Lead or Senior Coach is considered a strong asset.
Added 1 hour ago
BO
BD3 Project Coordinator
Black Opportunity Fund
Toronto, ON
- Full-time
…motivated professional to fill the position of BD3 Project Coordinator for a national capacity-building initiative supporting Black disability-led, Black disability-serving, and Black…
Added 1 hour ago
QM
Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $24 to $26 CAD / hour
- Temporary
…downtown Toronto, is seeking an experienced Administrative Coordinator for a temporary contract. The successful candidate will provide day-to-day administrative support, manage scheduling…
Added 1 hour ago
KL
Office Agent, class I
Kativik llisarniliriniq
Kuujjuaq, QC
- Full-time
Under the supervision of the Coordinator of School Operations, the Office Agent carries out, according to established methods and procedures, various complex administrative duties including…
Added 1 hour ago
Toyota Admin-Driver Coordinator
Fastfrate Group
Cambridge, ON
…opportunities across driving, operations, maintenance, logistics, and administration, Challenger provides an environment where motivated individuals can build long-term, rewarding…
Added 1 hour ago
UO
Animal Ethics and Compliance Coordinator
University of Alberta
Edmonton, AB
- Full-time
The University is seeking a knowledgeable and collaborative Animal Ethics and Compliance Coordinator to join its Research Integrity Support (RIS) portfolio.
Added 1 hour ago
AA
2026-066 Public Relations Coordinator
Atikameksheng Anishnawbek
ON · Naughton, Ontario
- Full-time
Collaborate with Administration’s Communications Coordinator

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

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More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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