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Added 45 mins ago
F
Health & Safety Administrator
FlatironDragados
AB · Edmonton, AB
- Full-time
Identifies, documents and resolves onsite safety risks or discrepancies during daily site walks. Documents Daily Hazard Analysis (DHA) using Company prescribed procedures and software.
Added 1 hour ago
C
Enterprise Performance Management Lead System Administrator
Couche-Tard
Laval, QC
- Full-time
Location: On site, Laval, QC (4204 boulevard Industriel, H7L 0E3)
Added 1 hour ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
…managing candidate intake and accommodation, supporting on-site exam delivery, processing results, and maintaining candidate records. The role ensures compliance with accessibility,…
Added 2 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 2 hours ago
ST
Coordinator, Exam Planning
Skilled Trades Ontario / Métiers spécialisés Ontario
Mississauga, ON
- $30.75 to $38.99 CAD / hour
- Full-time
…managing candidate intake and accommodation, supporting on-site exam delivery, processing results, and maintaining candidate records. The role ensures compliance with accessibility,…
Added 2 hours ago
RS
Service Administrator III
Radiant Systems Solutions, Inc
Sparwood, BC
- $25 to $35 CAD / hour
- Contract
Location: Sparwood, British Columbia – On-site
Added 2 hours ago
FC
Health & Safety Administrator
Flatiron Construction Corp
Edmonton, AB
- Other
Identifies, documents and resolves onsite safety risks or discrepancies during daily site walks. Documents Daily Hazard Analysis (DHA) using Company prescribed procedures and software.
Added 2 hours ago
VC
Subcontract Administrator
VINCI Construction Grands Projets Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 3 hours ago
SH
Manager Security Team - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general direction of the Site Lead, Facilities Support Services, the Manager, SBH Security Team is responsible to support overall security services operations including access…
Added 3 hours ago
CK
Enterprise Performance Management Lead System Administrator
Circle K
Laval, QC
- Full-time
Location: On site, Laval, QC (4204 boulevard Industriel, H7L 0E3)
Added 3 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 4 hours ago
TC
Supervisor of Nursing and Personal Care I
The Corporation of the County of Lambton
Petrolia, ON
- Full-time
Address performance concerns, attendance management, and progressive discipline in collaboration with the Director of Nursing and Personal Care (DONPC) and Administrator.
Added 5 hours ago
Manager Security Team - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general direction of the Site Lead, Facilities Support Services, the Manager, SBH Security Team is responsible to support overall security services operations including access…
Added 11 hours ago
LC
Strategic Analytics Consultant
Langara College
Canada
- Full-time
Added 11 hours ago
LC
Strategic Analytic Coordinator
Langara College
Canada
- Full-time
Added 15 hours ago
W
HR/Executive Administrator
Whitecliffe
ON
- Full-time
It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA,…
Added 17 hours ago
CI
Chief Inspector (Fixed Equipment)
Celanese International Corporation
Edmonton, AB
- Full-time
Administrator of site ABSA Integrity Management System
Added 21 hours ago
IH
office administrator
Island Home Furniture
Campbell River, BC
- Full-time
Added 22 hours ago
A
Transportation Highway and Bridge Inspector
AECOM
Markham, ON
- $47,000 to $55,000 CAD / year
- Full-time
Resolve routine technical and administrative problems on a day-to-day basis and refer problems to Senior Inspectors and / or the Contract Administrator as necessary.
Added 23 hours ago
TM
Property Manager
Tribe Management inc
Toronto, ON
- $80,000 to $100,000 CAD / year
- Full-time
As the member of the property management team on site(s), the key responsibilities of the Property Manager include:
Added 1 day ago
J
2627-197 - Learning Commons Assistant – Test Centre Administrator (TS8) - Strait Area Campus
Jobbe
Port Hawkesbury, NS
- Full-time
Learning Commons Assistant - Test Center Administrator (TS8)
Added 1 day ago
J
2627-195 - Lead Hand - Security (FS12) - Strait Area Campus
Jobbe
Port Hawkesbury, NS
- Full-time
Added 1 day ago
KC
Site Reliability Engineer
KPMG Canada
Kitchener, ON
- Full-time
The OPS Site Reliability Engineer will be a focal role owning and ensuring the fluent operations of Managed Services offerings in the KPMG production cloud environment. The role will be…
Added 1 day ago
VT
office administrator
Velocity Truck Centres, Canada
Edmonton, AB
- Full-time
Added 1 day ago
CT
Contract Administrator
Convergint Technologies Ltd
Ottawa, ON · Calgary, AB · AB · Brantford, ON · Mississauga, ON · Regina, SK · Burnaby, BC · Dartmouth, NS · NB
- $60,000 to $65,000 CAD / year
Convergint is currently recruiting for a team-oriented, results-driven, Contract Administrator to join our amazing culture. Under direct supervision, the Contract Administrator will assist…

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

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More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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