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Added 16 mins ago
TC
Retail Store Coordinator Full Time Marshalls - Bradford
TJX Canada – Winners, Marshalls, HomeSense
Bradford, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 16 mins ago
AC
Commis Aux Collections
Aston Carter
Montreal, QC
- Full-time
The Accounts Receivable & Collections Coordinator is responsible for managing customer accounts, collecting outstanding payments, resolving billing inquiries, and maintaining accurate…
Added 18 mins ago
TC
Retail Merchandising Coordinator Full Time Marshalls/HomeSense - Meadowlands Power Centre
TJX Canada – Winners, Marshalls, HomeSense
Ancaster, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 18 mins ago
NH
Coordinator, Student Placement and Learning
Northumberland Hills Hospital
Cobourg, ON
- Full-time
Reference # 01177 Posted Thursday, October 15th, 2026 at 12:00am Scope Public Applications Accepted Position Coordinator, Student Placement and Learning Department Professional Practice…
Added 34 mins ago
HH
Receptionist/Sales Coordinator
HSC Holdings Inc
Markham, ON
- $19 to $23 CAD / hour
- Full-time
Our Volkswagen Unionville Dealership is looking for a Receptionist/Sales Coordinator to join our amazing team!
Added 34 mins ago
NP
Recruitment Coordinator
Naturally Pacific Resort
Campbell River, BC
- Full-time
The Human Resources team at Naturally Pacific Resort is looking for a Recruitment Coordinator to execute the full cycle recruitment process for various provinces in Canada. This will be…
Added 34 mins ago
TC
Fencing Program Instructor I
The Corporation of the City of Markham
Markham, ON
- Up to $28.15 CAD / hour
- Part-time
- Temporary
…bladework, and tactical skills in a safe, inclusive, and engaging environment. Ensures a positive and safe environment for participants and…
Added 34 mins ago
VN
Customer Sales Coordinator
Vitalus Nutrition Inc
Abbotsford, BC
- $53,500 to $60,000 CAD / year
- Full-time
…accuracy, responsiveness, and follow-through. As our Customer Sales Coordinator, you’ll connect customers with Sales, Planning, Logistics, Finance, and other teams to keep orders and…
Added 34 mins ago
DA
Automotive Parts Coordinator
Distinctive Autoworks
Edmonton, AB
- Full-time
We are currently seeking a Parts Coordinator for our Edmonton location in AB. We offer competitive wages ranging from $45,000 to $56,000 annually, along with professional development, great…
Added 34 mins ago
Dental Administrator - Mississauga -12783
123Dentist
Mississauga, ON
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at southdown dental, you will experience a team-oriented environment as…
Added 48 mins ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 51 mins ago
SR
Care Coordinator
Seasons Retirement Communities LP
Ponoka, AB
- $28.49 to $35.86 CAD / hour
…Seasons. This role will assist in maintaining a safe and secure environment for residents, their families’ and other staff members while mentoring and providing direction and education to…
Added 1 hour ago
VC
Food Service Worker
Vancouver Coastal Health
Vancouver, BC
- $25.82 CAD / hour
- Other
…Results”, the position promotes a safe and respectful working environment for patients, residents, families, visitors and staff. Reporting to the Coordinator and/or the Manager, Food…
Added 1 hour ago
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Senior Workplace Coordinator
Harvey
Canada
- $76,000 to $114,000 CAD / year
- Full-time
As Workplace Senior Coordinator, you are Harvey's Workplace team in Toronto. You run the office end to end: the space, the service partners behind it, the experience employees and clients…
Added 1 hour ago
CL
Service Coordinator (Independent Living)
Community Living Society
Vancouver, BC
- Full-time
With the support and oversight of the Manager of Independent Living, The Service Coordinator takes a macro view of the Independent Living (IL) program in two main areas; service and…
Added 1 hour ago
CN
Laboratory Operations Coordinator
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
…to support world-class research? As a Laboratory Operations Coordinator, you will be responsible for coordinating daily laboratory operations, maintenance activities, and refurbishment…
Added 1 hour ago
CT
TECHNICAL INTEGRATION & CONVERSION COORDINATOR - RIS / PACS
Chrome Technologies
Montreal, QC
- Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 1 hour ago
CO
Police Training and Professional Development Coordinator
City of Medicine Hat
Medicine Hat, AB
- Full-time
Join the City of Medicine Hat as Police Training and Professional Development Coordinator
Added 1 hour ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
As the Administrative Coordinator on the CD-ELS team, you will play a key role in improving and coordinating administrative and operational processes across Capacity Development and the…
Added 1 hour ago
LS
Bilingual Human Resources Coordinator - Contract - 19548
LRO Staffing
Ottawa, ON
- Contract
On behalf of our client, we are seeking a Bilingual Human Resources Coordinator. This role offers the opportunity work under strong HR leadership within a progressive Employee-centric…
Added 1 hour ago
EM
Executive Assistant (3 days/week in Office)
Electric Mind
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
…foundation in executive support within a fast-paced, client-focused environment. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional…
Added 1 hour ago
A
Inventory & Quality Coordinator
Aplin
Winnipeg, MB
- Full-time
Our client is seeking an organized, detail-oriented Inventory & Quality Coordinator to join their manufacturing team. Reporting to the Production Manager, this position plays an important…
Added 1 hour ago
EB
AV & Event Production Engineer
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
Support front-of-room facilitation and, when required, act as master of ceremonies or stage coordinator to introduce segments, maintain event flow, and hand microphones to speakers or…
Added 1 hour ago
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Project Coordinator
Hays
Toronto, ON · North York, ON
- Contract
Bilingual Project Coordinator - Pharmacy Operations
Added 1 hour ago
BC
Administrative Assistant
Bantrel Co.
Calgary, AB
- Full-time
…and capable of managing multiple priorities in a fast-paced…

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

Apply About employer

More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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