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Added 6 mins ago
CN
Front Office Administrator - Crown
Civeo North America
Fort McMurray, AB
- Full-time
Civeo Crown Services Employees LP is currently looking to fill a position for a Front Office Administrator at our Surmont Lodge. The Front Office Administrator works as a member of the…
Added 6 mins ago
PL
Project Administrator - PL#65035
Peter Lucas
Saskatoon, SK
- Full-time
…currently looking for a Project/Construction Management Team Administrator to join us. This schedule is working two week on followed by two week off, 11hr days shift, with flights leaving…
Added 6 mins ago
CL
Administrator - Part-time - Ottawa, Ontario, Canada
ClaimsPro LP
Ottawa, ON
- Part-time
As an integral member of the team, you will be the face of the company, adding to the professionalism of the corporate office by bringing the highest level of expertise in administrative…
Added 8 mins ago
BL
Director of Operations and Human Resources
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
Added 8 mins ago
UO
Administrative Coordinator, College of Medicine
University of Saskatchewan
Saskatoon, SK
- Full-time
Added 8 mins ago
MR
Administrative Assistant (Safety Department)
Maple Reinders
Mississauga, ON
- $60,000 to $70,000 CAD / year
- Full-time
…join our Safety Department at our Mississauga, Ontario Head Office and play an important role in keeping the team organized, informed, and…
Added 8 mins ago
NH
Office Administrator
Nor-Fab Homes
Fort Frances, ON
- Full-time
Nor-Fab Homes is looking for a reliable and organized Full-time, Permanent Office Administrator to support our day-to-day office operations, bookkeeping, advertising, and sales activities.
Added 10 mins ago
LP
Corporate Accountant Administrator
Larlyn Property Management
London, ON
- Full-time
We are currently seeking a detail-oriented and dedicated Corporate Accounting Administrator to join our team. In this role, you will support accurate financial processes, work closely with…
Added 10 mins ago
P4
Property Administrator
Pier 4 Ltd
Dartmouth, NS
- Full-time
Added 37 mins ago
B
Property Administrator
Bertone
Montreal, QC
- Full-time
Added 37 mins ago
OE
Receptionist (Temporary 3 weeks)
Opulence Education Group
Calgary, AB
- Part-time
Added 37 mins ago
J
Administrateur, Guides Accompagnateurs et Agent De Réservations bilingue (Hybride) / Bilingual Tour Director Administrator-Reservation Agent (Hybrid)
Jonview
Montreal, QC
- $44,000 to $46,000 CAD / year
- Full-time
Added 37 mins ago
LE
Office Administrator
Logic Executive Search & Workplace Solutions
Windsor, ON
- Full-time
Our client is looking to add an Office Administrator to their team in Windsor, Ontario. This is an excellent opportunity for an organized, personable, and detail-oriented administrative…
Added 37 mins ago
K
Project Administrator II
Kelly
Toronto, ON · North York, ON
- Contract
We are seeking a highly organized Project Administrator II to support a dynamic team responsible for community engagement, stakeholder coordination, and project administration across…
Added 39 mins ago
CT
Office Coordinator
Creation Technologies
Vancouver, BC
- Full-time
The receptionist/site administrator works under the direction of site human resource team and is responsible for providing front desk reception, project administrator, and administrative…
Added 39 mins ago
JC
Private Equity Fund Administration Senior Associate
JPMorgan Chase & Co.
Toronto, ON
- Full-time
Added 55 mins ago
RJ
Branch Assistant
Raymond James
AB
- Full-time
Raymond James Ltd. is seeking an Branch Assistant to work with our leadership team in the flagship Edmonton office.
Added 55 mins ago
AT
Senior Administrator
Arrow Transportation Systems Inc.
Kamloops, BC
- Full-time
Location: Kamloops, BC (this is an in-office position)
Added 55 mins ago
WC
Scale Attendant
Waste Connections of Canada
Elk Point, AB
- Full-time
Added 55 mins ago
AY
Data Administrator, Market Intelligence
Avison Young Canada
Vancouver, BC
- Full-time
Added 55 mins ago
SG
Intermediate Payroll Administrator
S&R Group of Companies
Sarnia, ON
- $55,000 to $70,000 CAD / year
- Full-time
The Intermediate Payroll Administrator role reports to the Payroll Manager. This role’s primary function is to support the Payroll Mana
Added 55 mins ago
SG
Office Coordinator - Long Term Care
S&R Group of Companies
Windsor, ON
- $24.28 to $26.18 CAD / hour
- Full-time
Support our Home in the Office Coordinator role where you keep daily life running smoothly, from warm phone greetings to billing and admission contracts.
Added 1 hour ago
OH
Payroll Administrator
Ontario Health atHome
Toronto, ON
- $60,840 to $72,658 CAD / year
- Full-time
Are you a seasoned Payroll Administrator with a proven track record of success? Do you thrive in a team environment that promotes learning and opportunities for personal growth while making…
Added 1 hour ago
R
Construction Project Administrator
Raise
Saskatoon, SK
- Full-time
Raise is currently hiring a Construction Project Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an…
Added 1 hour ago
HS
Student Success Officer/Guidance Counsellor
Hillfield Strathallan College
Hamilton, ON
- Contract

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

Apply About employer

More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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