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Added 11 mins ago
HF
Social Media Coordinator / Graphic Designer
Hungry For Life International
Chilliwack, BC
- Part-time
Managing social media platforms, scheduling posts, and responding to online engagement
Added 11 mins ago
BC
Guest Services Agent
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Added 11 mins ago
KB
CNA District Recruitment Coordinator- 6 Week Work Term (Fall 2026)
Kent Building Supplies
St. John's, NL · Greater St. John's Metropolitan Area
- Part-time
Added 14 mins ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
5+ years’ experience of executive administration/coordinator experience, providing support to senior level management or relevant experience.
Added 29 mins ago
UO
Hospitality Coordinator
University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
The hospitality coordinator acts as the first point of contact for Green College, receiving visitors and members alike. In this role, they are responsible for cultivating an atmosphere of…
Added 29 mins ago
TT
Training & Development Coordinator
TTM Technologies
Toronto, ON
- Full-time
We are looking for an experienced and highly organized Training Coordinator to support the coordination, development, delivery, and continuous improvement of employee training and…
Added 40 mins ago
CO
Instructional Coordinator, Practical Nursing
College of the North Atlantic
Happy Valley-Goose Bay, NL
- Full-time
Oversee teaching assignments, classroom/lab allocation, and exam scheduling in collaboration with Campus Administration and other staff/faculty.
Added 40 mins ago
L
Kitchen Assistant Department Manager - Full Time
Longo's
Central Plains Region, MB
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 44 mins ago
A
Project Coordinator
Ameresco
AB · Canada - Alberta - Edmonton
- Full-time
Ameresco is seeking a technically oriented Project Coordinator to support the delivery of mechanical, electrical, HVAC, and BMS / Controls scopes across Federal Government project sites in…
Added 44 mins ago
Nurse Educator (N4)
Winnipeg Regional Health Authority
Winnipeg, MB
Assessing, planning, developing, implementing, evaluating, revising, coordinating and scheduling education/training programs that are instructionally sound and which enable Nursing Resource…
Added 44 mins ago
Project Coordinator (Fabrication Shop)
Aecon
Sherwood Park, AB
The Project Coordinator provides day-to-day coordination support to fabrication facility projects. This role is a support function within the project team and plays a critical role in…
Added 56 mins ago
PT
Service Coordinator
Paladin Technologies
Toronto, ON
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…
Added 56 mins ago
RU
Office Services Coordinator
Ricoh USA, Inc.
Mississauga, ON
- Full-time
Meets quality and deadline standards by the effective use of job scheduling practices
Added 56 mins ago
L
Dairy/Frozen Assistant Department Manager - Full Time
Longo's
Central Plains Region, MB
- Full-time
If you require accommodation, please contact the Human Resources Coordinator at:
Added 56 mins ago
DP
Warehouse Supervisor
Deux par Deux
Montreal, QC
- Full-time
…will lead the warehouse team and work closely with our returns coordinator, customer service, e-commerce, wholesale and production teams. This is a permanent, full-time, on-site position in…
Added 56 mins ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Supports the planning and execution of departmental events and training sessions by scheduling meetings, creating presentation materials, tracking attendance, and supporting team members to…
Added 57 mins ago
GC
Senior Project Coordinator - 1 Year Contract
Great Canadian Entertainment
Richmond, BC
- Contract
We are seeking a highly organized and detail-oriented Senior Project Coordinator to join our team. Reporting to the Executive Director, Business Integration, you will play a key role in…
Added 59 mins ago
C
Team Coordinator/ Medical Scheduler
CarePartners
Peterborough, ON
- Part-time
CarePartners is adding to our team and we are looking for a Team Coordinator to ensure effective customer service and communication between patients, families, and staff. Our Team…
Added 1 hour ago
C
Construction Site Coordinator
CBWilkinson
Kingston, ON
- Full-time
Job Description: Construction Site Coordinator
Added 1 hour ago
NE
Investigation, Assessment and Ongoing Worker #26-73
North Eastern Ontario Family and Children's Services (NEOFACS)
Kirkland Lake, ON
- $59,724 to $85,697 CAD / year
- Contract
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 1 hour ago
NE
Investigation, Assessment and Ongoing Worker #26-73
North Eastern Ontario Family and Children's Services (NEOFACS)
Englehart, ON
- $59,724 to $85,697 CAD / year
- Contract
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…
Added 1 hour ago
PT
Project Coordinator
Paladin Technologies
Toronto, ON
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 1 hour ago
DA
Human Resource & Resource Coordinator
dkstudio architects inc.
Toronto, ON
- Full-time
Role Description The Human Resource & Project Resource Coordinator is a full-time, on-site role based in Toronto, ON. This position coordinates HR activities such as recruitment support,…
Added 1 hour ago
4A
Service Coordinator - Peterborough Hyundai
401 Auto
Peterborough, ON
- Full-time
Now Hiring: Service Coordinator – Keep the Shop Running Smoothly, Support the Team, and Deliver an Exceptional Customer Experience!
Added 1 hour ago
NE
Child and Youth Worker - Intensive Services Program #26-42
North Eastern Ontario Family and Children's Services (NEOFACS)
Timmins, ON
- $64,974 to $79,407 CAD / year
- Full-time
…contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to…

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

Apply About employer

More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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