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Added 19 mins ago
WC
On-Call SENĆOŦEN Education Assistant (Internal)
W̱SÁNEĆ College
Brentwood Bay, BC
- Full-time
Job Title: On-Call SENĆOŦEN Education Assistant (Any Level)
Added 19 mins ago
WC
On-Call Education Assistant (Internal/External)
W̱SÁNEĆ College
Brentwood Bay, BC
- Full-time
Job Title: On-Call Education Assistant (Any Level)
Added 19 mins ago
IH
Licensed Practical Nurse (LPN) | Long-term Care
Interior Health Authority
Nakusp, BC
- Internship
…recreation activities daily, Physiotherapy and Occupational Therapy available based on client need and a Rehab Assistant available daily for the walking program, exercise and…
Added 19 mins ago
IH
Community Rehabilitation Assistant
Interior Health Authority
Salmon Arm, BC
- Full-time
…or Speech Language Pathologist, the Community Rehabilitation Assistant functions as a member of the multidisciplinary team in meeting the needs of the client. The Community Rehabilitation…
Added 1 hour ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Email Subject Line: Application for Front Desk Administrative Assistant, VCM.
Added 4 hours ago
L
Laboratory Assistant (BCGEU) - Part Time Regular (Float) - North Vancouver, BC
LifeLabs
North Vancouver, BC
- Part-time
Completion of a recognized Medical Laboratory Assistant program or equivalent related experience such as working as a healthcare professional with previous training or experience in…
Added 4 hours ago
SI
Physiotherapist
Shannex Incorporated
Halifax, NS
- Part-time
Supervises, trains and evaluates the physiotherapy/occupational therapy assistant as necessary including work assignments, disciplinary procedures, and performance evaluation
Added 4 hours ago
QC
Physician Assistant
Queensway Carleton Hospital
Ottawa, ON
- Part-time
…College of Physicians and Surgeons of Ontario, the Physician Assistant (PA) works collaboratively with ED physicians to support patient flow, conduct clinical assessment, formulate…
Added 4 hours ago
QC
Physician Assistant
Queensway Carleton Hospital
Ottawa, ON
- Full-time
…College of Physicians and Surgeons of Ontario, the Physician Assistant (PA) works collaboratively with ED physicians to support patient flow, conduct clinical assessment, formulate…
Added 5 hours ago
FM
OLR - 18: Educational Assistant 4
Fort McMurray Catholic School Division
Fort McMurray, AB
- Full-time
Position: OLR - 18: Educational Assistant – EA 4
Added 5 hours ago
OL
Rehabilitation Aide - Temporary Full Time
Optima Living
Calgary, AB
- Full-time
Completion of a recognized recreation therapy or rehabilitation assistant program.
Added 6 hours ago
Rehabilitation Aide
Optima Living
Calgary, AB
Completion of a recognized recreation therapy or rehabilitation assistant program.
Added 6 hours ago
L
Laboratory Assistant - (BCGEU) - Part Time Regular (Float) - Victoria, BC
LifeLabs
Victoria, BC
- Part-time
Completion of a recognized Medical Laboratory Assistant program or equivalent related experience such as working as a healthcare professional with previous training or experience in…
Added 6 hours ago
TS
Recreation Assistant- Grace Village (Casual)
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Part-time
Under the supervision of the Recreation Therapy Manager, the Recreation Assistant works as a member of the Interdisciplinary Care Team and provides Recreation Therapy services in accordance…
Added 6 hours ago
TS
Recreation Assistant- Grace Village (Casual)
The Salvation Army in Canada
AB · Edmonton, AB
- Part-time
Under the supervision of the Recreation Therapy Manager, the Recreation Assistant works as a member of the Interdisciplinary Care Team and provides Recreation Therapy services in accordance…
Added 6 hours ago
SM
Physiotherapist - Full Time
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Bachelor of Science in Physical Therapy or equivalent from an accredited university.
Added 7 hours ago
HH
Occupational Therapy Assistant/Physiotherapy Assistant (OTA/PTA)
Halton Healthcare
Georgetown, ON · Halton Hills, Ontario
- Contract
Added 7 hours ago
CA
Patient Care Coordinator
Canadian Addiction Treatment Centers
Mobert, ON
- Up to $19.57 CAD / hour
- Full-time
- Contract
Wellness: Healthcare Spending Account for you and your family along with Employee Assistant Programs through TELUS Health, discounted GoodLife fitness memberships, paid time off for…
Added 7 hours ago
LL
(2) Two Dental Assistant
Lac La Ronge Indian Band
La Ronge, SK
- Full-time
…children enrolled in the Lac La Ronge Indian Band’s Dental Therapy Program. If you feel like this would be a good fit for your personality and career ambition, we encourage you to…
Added 8 hours ago
EC
Therapeutic Assistant (7) - Occupational Therapist
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
Therapist Assistant, Occupational or Physical Therapy diploma from a recognized institution, plus three years of directly related pediatric experience;
Added 9 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 9 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 10 hours ago
S
Medical Laboratory Assistant - Vancouver Casual
Sanya’k̓ula
Vancouver, BC
- Part-time
Grade 12, successful completion of a recognized Lab Assistant training program plus one year's recent related experience or an equivalent combination of education, training and experience.
Added 11 hours ago
AH
Therapy Assistant - OTA/PTA
Alberta Health Services
Grande Prairie, AB
- Part-time
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…
Added 11 hours ago
AH
Therapy Assistant
Alberta Health Services
Brooks, AB
- Full-time
Brooks has an exciting opportunity for a Therapy Assistant to provide support in a transdisciplinary model (OT and PT) within the acute care setting at Brooks Health Centre. This position…

Whitecliffe

HR/Executive Administrator

ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

Original job description

HR/Executive Administrator – Canada

Vancouver

Permanent, Full Time

About Whitecliffe Global

Whitecliffe is a leading independent tertiary institution, renowned for delivering innovative, industry-connected education. With campuses in New Zealand, Canada, Germany and Australia, we pride ourselves on having teaching staff with extensive industry experience who support our graduates to turn creativity into a career.

Whitecliffe University of Applied Sciences, Canada is the group's newest operation. Our Toronto campus opens its doors to its first cohort in January 2027, launching with the Master of Creative Art Therapy – a programme that sits precisely at the intersection Whitecliffe exists to serve: creative practice translated into professional, clinical outcome.

About the Role

Based at our Vancouver headquarters and reporting directly to the Executive Chairman, you'll provide executive support to the Chairman and the Group leadership team, while coordinating HR administration for employees in Canada and cover for HR administration globally. It's a genuinely dual-function role, blending the precision and discretion of a senior executive assistant with the organisational capability and people focus of an HR coordinator. On any given day you might be managing the Chairman's schedule across time zones, preparing Board papers, onboarding a new employee in Toronto, coordinating recruitment, or preparing payroll inputs for the Vancouver office. Day to day, you'll:

Manage the Executive Chairman's calendar, communications, and international travel, responding independently where appropriate and ensuring nothing falls through the cracks
Draft, proofread, and format correspondence, briefing notes, presentations, and Board papers on the Chairman's behalf
Prepare agendas, materials, and minutes for Board of Governors meetings, Group executive meetings, and other key forums
Liaise with Board members, government contacts, legal advisors, search firms, and institutional partners with professionalism and discretion
Run the Vancouver HQ office and coordinate Group-wide events, leadership retreats, and video conferences across four countries
Coordinate end-to-end recruitment for Canada, from posting vacancies and scheduling interviews to pre-employment checks and offer letters
Manage onboarding for new employees, from systems access and equipment to induction and welcome communications
Maintain accurate employee records, leave, and lifecycle documentation in the Group's HRIS, in line with privacy legislation in each jurisdiction (BC PIPA, PIPEDA, DSGVO, and equivalents)
Coordinate the performance appraisal cycle and support benefits administration across Group entities
Collate and submit payroll input data for the Vancouver office and act as first point of contact for employee payroll queries

About You

You're an exceptionally organised professional who thrives on ownership, someone who anticipates what's needed and brings calm, professional energy to everything you do. You conscientious in the creation and administration of every document, record, and communication that leaves your desk, and you can juggle competing priorities, complex schedules, and tight deadlines without losing accuracy.

You bring discretion and integrity to confidential executive and HR matters, and a genuine interest in the human side of organisations. You're warm, credible, and equally at ease with Board members, government contacts, and new employees across every culture. Adaptable and tech-savvy, you're comfortable with the pace and ambiguity of a fast-moving international group, and quick to pick up new systems.

Skills, Experience and Attributes

Three to five years' experience in an executive assistant, HR coordinator, or combined EA/HR role within a professional, fast-paced environment
Demonstrable experience supporting C-suite or senior executives, including calendar management, Board preparation, and confidential communications
HR administration experience across recruitment coordination, onboarding, employee records, and HR correspondence
Excellent written English, with strong drafting, proofreading, and editing skills and the ability to produce polished documents independently
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and cloud collaboration tools such as Teams or SharePoint
Familiarity with HRIS platforms such as BambooHR and/or the ability to learn new systems quickly
Exceptional organisation, attention to detail, and the discretion to handle sensitive personal and commercial information

It would be an advantage, though not essential, to have experience supporting an international or multi-site organisation across time zones, knowledge of BC employment standards and PIPA, exposure to Canadian payroll administration, familiarity with board governance and minute-taking, or a background in higher education or professional services.

Legally entitled to work in Canada and able to work on site in Vancouver

If this sounds like you and you'd like to find out more – Apply Now!

Whitecliffe is committed to ensuring an inclusive and accessible recruitment process. If you require any support or adjustments during the application or interview process, please let us know how we can support!

Apply About employer

More about this job

Responsibilities

Provide executive support to the Chairman and leadership team while managing the Vancouver headquarters office. Coordinate end-to-end HR administration, including recruitment, onboarding, payroll inputs, and employee lifecycle documentation.

Requirements

Requires three to five years of experience in an executive assistant or HR coordinator role, preferably with C-suite support experience. Must possess excellent written English, proficiency in Microsoft Office, and the ability to work on-site in Vancouver.

Skills

Executive support
HR administration
Calendar management
Recruitment coordination
Onboarding
Payroll administration
Board meeting preparation
Minute taking
Microsoft Office
Cloud collaboration tools
HRIS management
Communication
Proofreading
Drafting correspondence
Time management
Discretion

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
HR Coordinator
C-suite support
Board of Governors
Recruitment
Onboarding
Payroll
HRIS
BambooHR
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Teams
SharePoint
BC PIPA
PIPEDA
DSGVO
Performance appraisal
Office management
International travel
Confidentiality
Higher education
Professional services
Governance
Minute-taking
Employment standards
Administrative support
Stakeholder management
Data privacy

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