Executive Assistant to the Chief and Council

EMPLOYMENT OPPORTUNITY

EXECUTIVE ASSISTANT TO CHIEF AND COUNCIL

Employment Type: Fulltime

Salary Range: 52,160 to 62,280 per year

(Subject to education and/or experience or a combination of both)

Position Summary:

We are seeking an organized individual to fulfill the roles and responsibilities for the position of Executive Assistant to the Chief and Council. The Executive Assistant, under the direction of the Band Manager, will assist by providing a wide range of executive support functions to Chief and Council.

Functions may include, but not limited to, reporting on various data, preparing reports and correspondence, communicating with a variety of internal and external contacts, screening and directing calls, as well as coordinating meetings, conferences and other activities. The individual will have strong communication, organizational and time management skills, as well as the ability to maintain high confidentiality.

Key Responsibilities:

• Participates in the development and implementation of the goals, objectives, policies, and procedures of the WRFN Council.
• Establishes recording, tracking, and reminder systems for regular Chief & Council tasks, appointments, meetings, and deadlines on a weekly, bi-weekly, and monthly basis and communicates relevant information to other staff.
• Schedules and confirms appointments and special meetings of Chief & Council and maintains Chief & Council electronic calendars.
• Review and screen incoming calls from the Nations’ membership, the general public, and business organizations, and refer to appropriate staff or to the Council's attention.
• Arrange travel and accommodations for Chief and Council, including honoraria.
• At the direction of Chief & Council, meets and/or liaises with staff, community members, special interest groups (Legal, PTOs), and other government and non-government organizations on behalf of Chief & Council to discuss issues and recommend various courses of action.

Qualifications:

• Post-secondary diploma or degree in Business Administration, Indigenous Governance, or a related field.
• 3–5 years of administrative experience, preferably in Indigenous governance or public administration.
• Excellent office management skills, including calendar management, time management skills, and the ability to meet critical and irregular deadlines.
• Strong decision-making and proactive approach to problem-solving.
• Advanced level of proficiency in Microsoft Suite applications.
• Advanced level of proficiency in WebEx/ZOOM/Teams is an asset.
• Experience in a municipal government setting is an asset.

**Upon hire, the successful candidate must submit a Police Criminal Reference Check. **

The deadline for applications is November 13, 2026 at NOON

Interested applicants must submit a current resume, cover letter, two (2) work-related references, one (1) character reference, along with applicable education diplomas/certifications to:

CONFIDENTIAL:

EXECUTIVE ASSISTANT

c/o Human Resources

Whitefish River First Nation

17-A Rainbow Ridge Road, P.O. Box 188; Birch Island, ON P0P1A0

Email applications can be emailed to jobapplications@whitefishriver.ca

At Whitefish River First Nation, we value diversity and inclusion. Miigwetch to all who apply; however, only those applicants selected for an interview will be contacted.