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Whitefish River First Nation

Trust Assistant

Birch Island, ON, P0P 1A0, Canada

Salary Range: $50,960 to $63,500 per year(Subject to education and/or experience or a combination of both) · Full-time

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Job details

Pay: Salary Range: $50,960 to $63,500 per year(Subject to education and/or experience or a combination of both)
Job type: Full-time
Experience: 1–3 years of administrative or clerical experience, preferably in a First Nation, Trust, or financial environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

EMPLOYMENT OPPORTUNITY

TRUST ASSISTANT

Employment Type: Fulltime

Salary Range: $50,960 to $63,500 per year(Subject to education and/or experience or a combination of both)

Position Summary:

We are seeking a highly organized individual to fulfill the role and responsibilities of the Trust Assistant. The Trust Assistant, under the direction and supervision of the Trust Secretariat, will support day to day administrative operations within the Niigaan Naabidaa Revenue and Per Capita Distribution Accounts.

The Trust Assistant will provide administrative support, along with coordinating projects, meetings, and communication. The role requires the individual to possess strong written and verbal communication skills, ability to maintain a high level of confidentiality, cultural awareness and respect for community protocols.

Key Responsibilities:

Administrative Support by providing correspondence, emails, reports, and presentations as required.
Assisting with coordinating projects by setting timelines, connecting internal and external groups, and overall keeping projects organized.
Scheduling and coordinating trustee meetings, committee meetings, and community information sessions.
Preparing packages, agendas, and minutes.
Provide support with department finances, processing documents, preparing summaries and maintaining records.
Act as the point of contact for community members seeking Trust information.
Draft and distribute Trust Updates, notices, newsletters, and announcements
Support planning and logistics for community engagement activities.
Support the maintenance of digital archives, policies, agreements, and historical records.
Ensure secure storage of legal documents, financial reports, and investment statements

Qualifications:

Diploma or certificate in Office Administration, Business, Finance, or related field (or equivalent experience).
Additional training in bookkeeping, governance, or records management is an asset.
1–3 years of administrative or clerical experience, preferably in a First Nation, Trust, or financial environment.
Experience taking minutes and preparing meeting materials and project management is an asset.
Must have excellent verbal, written and interpersonal communication skills
Proficiency in computer skills in Microsoft office, specifically Word and Excel
Knowledge of Aboriginal Culture, Traditions, communication styles and value systems.

**Upon hire, the successful candidate must submit a Police Criminal Reference Check. ** **

The deadline for applications is NOVEMBER 13, 2026 at NOON

Interested applicants must submit a current resume, cover letter, two (2) work-related references, one (1) character reference, along with applicable education diplomas/certifications to:

CONFIDENTIAL:

TRUST ASSISTANT

c/o Human Resources

Whitefish River First Nation

17-A Rainbow Ridge Road, P.O. Box 188; Birch Island, ON P0P1A0

Email applications can be emailed to jobapplications@whitefishriver.ca

At Whitefish River First Nation, we value diversity and inclusion. Miigwetch to all who apply; however, only those applicants selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Trust Assistant provides administrative support for the Niigaan Naabidaa Revenue and Per Capita Distribution Accounts, including coordinating meetings, projects, and communications. They are also responsible for managing financial documentation, maintaining digital archives, and acting as the primary point of contact for community members.

Requirements

Candidates must possess a diploma or certificate in Office Administration, Business, or Finance, along with 1–3 years of relevant administrative experience. Proficiency in Microsoft Office and a strong understanding of Aboriginal culture and community protocols are required.

Skills

Administrative support
Project coordination
Meeting scheduling
Minute taking
Financial record keeping
Communication skills
Confidentiality
Cultural awareness
Microsoft Office
Word
Excel
Records management
Bookkeeping
Governance

Visa sponsorship

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Keywords

Trust Assistant
Administrative Support
Project Management
Bookkeeping
Governance
Records Management
First Nation
Financial Environment
Microsoft Office
Word
Excel
Community Engagement
Legal Documents
Investment Statements
Aboriginal Culture
Confidentiality
Clerical Experience
Trust Secretariat

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