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Wildstone Construction Group

Mechanical Project Coordinator

Kelowna, BC, Y1Y 6J6, Canada

Pay: The starting salary range for this role is $70,000 – 80,000.
Posting language: English
Posted: Jun 29, 2026

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Original job description

As the newest Mechanical Project Coordinator in our Kelowna, BC location, you’ll use your experience managing administrative, documentation and logistics tasks on mechanical scopes of work to support our Mechanical team from project start up through to close out. Everyday you’ll be the person our Mechanical Project Management team relies on to manage submittals, change orders, and RFIs and distribute shop drawings to ensure the most updated information is available. This is a great opportunity for a current MEP junior project coordinator/ project administrator, a newly graduated mechanical engineer with co-op experience or a Red Seal tradesperson looking for a new challenge in the industry.

To thrive in this role, you’ll know how to pivot with changing priorities on site, be organized, and stay on task until the job gets done.

A little about Wildstone. We’re family-owned and operated, we take on projects in some of the most remote, challenging and exciting locations in western and northern Canada, and our goal is to always make a positive impact through community involvement where we work.

We take care of our teams with benefits that include health/dental/vision, RRSP matching, Employee and Family Assistance Programs, an Employee Recognition and Rewards Program and Unlimited Paid Time off after 3 years.

The starting salary range for this role is $70,000 – 80,000.

Is this the right role for you? Here’s how you’ll know you’ve been successful in the first 6 months:

Project partners and site teams reach out to you because they know you’ll get the job done.
You consistently align us with the right trade partners and vendors.
You’ve successfully managed procurements and logistics to ensure our mechanical team has everything they need to stay on schedule.
Checking in with the Mechanical Team Lead and crew on our sites to confirm progress and address issues is a top priority.
Navigating Procore, Bluebeam, Outbuild and other platforms to manage our workflow has become second nature.
You’ve caught on to our processes and you follow them because you know they work.
Our Core Values drive you to be your best self on and off the job.

Interested in learning more? Great. We want to hear from you and can’t wait to review your application.

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More about this job

Responsibilities

The Mechanical Project Coordinator manages administrative, documentation, and logistics tasks to support the project management team from start-up to close-out. They are responsible for handling submittals, change orders, RFIs, and ensuring project teams have updated information through various software platforms.

Requirements

The role is suitable for junior project coordinators, recent mechanical engineering graduates with co-op experience, or Red Seal tradespeople. Candidates must be organized, adaptable to changing site priorities, and proficient in project management software.

Skills

Project coordination
Administrative support
Documentation management
Logistics
Mechanical project management
Submittal management
Change order management
RFI management
Shop drawing distribution
Procore
Bluebeam
Outbuild
Procurement
Construction scheduling
Communication

Benefits

Health insurance
Dental insurance
Vision insurance
RRSP matching
Employee and family assistance programs
Employee recognition and rewards program
Unlimited paid time off

Visa sponsorship

Not detected in the job text

Keywords

Mechanical Project Coordinator
MEP
Project Management
Construction
Logistics
Submittals
Change Orders
RFI
Shop Drawings
Procore
Bluebeam
Outbuild
Procurement
Mechanical Engineering
Red Seal
Documentation
Site Coordination

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