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Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Completion of a Basic Cardiac Life Support (BCLS) program.
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Completion of a Basic Cardiac Life Support (BCLS) program.
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Completion of a Basic Cardiac Life Support (BCLS) program.
Added 2 hours ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Internship
Completion of a Basic Cardiac Life Support (BCLS) program.
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 3 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
…of Saint John and under the direct supervision of the Growth Manager, the Growth Coordinator will be a champion for growth in Saint…
Added 3 hours ago
CO
Temporary Solutions Integration Specialist (up to 8 months)
City of Saint John
Saint John, NB
- Temporary
Under the direction of the IT Manager, the position is responsible for administration, implementation, and maintenance of the City’s website, web-based applications, software, data…
Added 3 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 3 hours ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 6 hours ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 7 hours ago
BT
Audit & Accounting Manager
Baker Tilly Canada
Vancouver, BC
- Full-time
We are looking for an Audit & Accounting Manager to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here,…
Added 8 hours ago
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Assistant Manager North Edmonton
Cineplex
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- Part-time
Added 11 hours ago
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Customer Experience Leader / Responsable de l’expérience en magasin
Indigo
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- $18 to $21.4 CAD / hour
- Full-time
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Senior Commercial Lines Account Manager
JobsMedia.io
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- Full-time
We are recruiting for a Senior Commercial Lines Insurance Account Manager for a well-established brokerage in the North York, ON area.
Added 12 hours ago
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Technology Partnership Navigator
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This is a hybrid role with weekly onsite expectations. Reports to the Senior Manager, Research IT Infrastructure with direction from Program Manager, Research Information Risk.
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Assistant Operations Manager
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Added 13 hours ago
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SCM Projects Contracts Advisor
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Substation Engineer
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…group hospital insurance, pet insurance, an employee assistance program and well-being benefits, and competitive medical, dental and vision…
Added 16 hours ago
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RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 16 hours ago
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RQ00824 – Security Architect – Senior
S M Software Solutions Inc
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…Incident Response (CSIRT/SOC), incident coordination, security program maturity, and hands-on Zero Trust implementation. The ideal candidate will have strong expertise in Identity and…
Added 16 hours ago
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RQ00816 – Security Specialist – Intermediate
S M Software Solutions Inc
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Work Arrangement: Hybrid – Up to 3 Days Onsite, Subject to Hiring Manager’s Discretion
Added 16 hours ago
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RQ00789 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
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Work Arrangement: Hybrid – Up to 3 Days Onsite, Subject to Hiring Manager's Discretion
Added 18 hours ago
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School Psychologist, Clinical Psychology Autism - BC Children’s Hospital & Sunny Hill Health Centre
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William Osler Health System

Administrative Assistant - Molecular Biology

Brampton, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

Advanced diagnostics provides laboratory support for the delivery of precision cancer care at the William Osler Health System. The successful candidate will join a team including 1 molecular pathologist, 1 laboratory manager, 7 laboratory technologists, 4 laboratory assists, 2 genomic analysts, and temporary research students. This is an opportunity to learn and participate in one of the fastest growing and most impactful fields of medicine and cancer care.

The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular Biology/Advanced Diagnostics team. Manage research grant processes, and research study budgets. Be involved in daily diagnostic and precision medicine activities. Be involved in research activities. Assist in the daily running of the advanced diagnostics laboratory, including inventory, budget, record keeping, and other miscenalleous tasks.

Accountabilities:

Prepare and communicate meeting agendas and take meeting minutes
Prepare standard forms and department templates
Schedule multi-party meetings, including audio-visual equipment and catering services as required
Maintain electronic data storage for records, documents and correspondence, including filing of confidential information
Investigate budgetary, payroll and financial issues, and prepare summary reports
Prepare, process, and track invoices and purchasing requests
Coordinate program or department submissions for events, such as the budgeting process and Accreditation
Prepare the submission of travel and expense claims, credit card statements, cheque requests, invoices, bi-weekly payroll information, etc.
Draft memorandums, letters and email correspondence and prepare routine reports for submission to the Ministry
Schedule group or departmental training sessions
Assist and respond to service enquiries from Osler/Headwaters Health Care Centre staff, physicians and the public
Track laboratory services data and maintain internal usage logs
Organize departmental rounds
Manage online grant submission and information portals.
Manage research budget for active studies.
Draft grant proposals for public and private research grants
Manage reimbursement of larger purchases, including scientific equipment
Draft study reports and manuscripts for publication;
Provide consultative services for oral presentation and other forms of results dissemination
Assist with manuscript preparation for submission to peer reviewed publications/journals;
Liaise with research collaborators, laboratory and administrative staff as required;

Qualifications

Possess college diploma/certificate in office administration
One to two years of experience as an administrative assistant
Advanced proficiency with Microsoft Office, the internet and electronic data management
Excellent oral and written communication skills and the ability to interact with staff, trades, physicians and external parties all levels, as a team player
Exceptional organizational and time management skills within a fast-paced environment
Demonstrated ability to maintain a fast work pace, managing multiple priorities with strict deadlines while maintaining a positive attitude
Demonstrated diplomacy in working with others, employing a cooperative approach with a focus on customer service
Creative problem-solving skills and ability to exercise good judgment without direction
Enthusiastic about learning and adapting to changing responsibilities
Demonstrated interest in advancing the effectiveness of the division
Must be able to travel between Osler sites
Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional Information

Hours: Currently days, Monday to Friday but must be available to attend hospital sites after hours and during emergencies (subject to change in accordance with operational requirements)

Salary:

Minimum: $56,023.50 per annum

Maximum: $70,024.50 per annum

Internal application deadline: [October 16, 2026]

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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More about this job

Responsibilities

Coordinate administrative operations for the Molecular Biology/Advanced Diagnostics team, including calendars, meetings, records, purchasing, payroll, invoices, and laboratory service data. Support research and precision medicine activities by managing grants and study budgets, preparing proposals and manuscripts, coordinating collaborators, and assisting with laboratory operations.

Requirements

Requires a college diploma or certificate in office administration and one to two years of administrative assistant experience. Candidates should have advanced Microsoft Office and electronic data management skills, strong communication and organizational abilities, sound judgment, and the ability to manage competing deadlines; travel between Osler sites is required.

Skills

Calendar Coordination
Meeting Preparation And Minute-Taking
File And Records Management
Budget Management
Grant Administration
Research Study Administration
Invoice And Purchasing Processing
Payroll And Expense Processing
Microsoft Office
Electronic Data Management
Written And Oral Communication
Organization And Time Management
Multitasking
Customer Service
Problem-Solving
Manuscript Preparation

Visa sponsorship

Not detected in the job text

Keywords

Molecular Biology
Advanced Diagnostics
Precision Medicine
Cancer Care
Laboratory Administration
Office Administration
Microsoft Office
Electronic Data Management
Calendar Coordination
Meeting Agendas
Meeting Minutes
Confidential Records
Budget Management
Research Grants
Grant Submission Portals
Research Study Budgets
Invoices
Purchasing Requests
Payroll Processing
Expense Claims
Accreditation
Laboratory Inventory
Laboratory Services Data
Grant Proposals
Manuscript Preparation
Peer-Reviewed Publications
Research Collaborations
Scientific Equipment
Data Dissemination

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