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Added 13 hours ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
As our Senior Administrative Assistant, you will provide administrative support to our team and ensure our guests have the Experience of a Lifetime.
Added 14 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
…a central point of contact and liaison to central services (Purchasing Services, Facilities Management, Campus Security, University Systems) and is responsible for the coordination of…
Added 15 hours ago
RM
Caretaker Supervisor - Administrative Assistant 3 (AESES)
Recreation Manitoba
Winnipeg, MB
- Full-time
Make recommendations, initiate the purchasing of equipment and supplies.
Added 21 hours ago
SP
Purchasing Administrative Assistant
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Campbell River, BC
- Full-time
The Purchasing Administrative Assistant will be responsible for supporting the comprehensive communication and efficient flow of all paperwork between the purchasing department and the…
Added 1 day ago
PD
Legal Assistant
Peel District School Board
Mississauga, ON
- $73,464 to $91,831 CAD / year
- Full-time
Creates Purchase Requisitions and communicates with the PDSB’s Purchasing and Finance Departments as needed.
Added 1 day ago
WF
Grocery Order Writer (Buyer / Inventory Replenishment) - Full Time
Whole Foods Market
Ottawa, ON
- Full-time
Orders, replenishes and merchandises grocery products and participate in WFM program for purchasing and promotions. Monitors inventory control and replenishes product based upon WFM…
Added 1 day ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
…water/wastewater billing, cashiering, accounts payable and…
Added 1 day ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
As a key member of the Learning and Events team, the Training and Events Assistant will support the planning, coordination, and execution of various training programs and events organized…
Added 1 day ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
The Assistant Director of Food & Beverage is responsible and accountable for supporting the strategic planning, coordination, and execution of all Dining and Banquet Services within Banff…
Added 1 day ago
SJ
Administrative Assistant, HMMS
St. Joseph's Health Care London
London, ON
- Full-time
HMMS has been operating since 1997 providing consolidated functions of Sourcing, Contract Management, Purchasing, Accounts Payable, Logistics, Supply Chain Systems and Inventory Management…
Added 1 day ago
CE
Administrative Assistant – Procurement
Canadian Energy Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…organized individual to fill the position of Administrative Assistant - Procurement. This full-time, permanent position is located in Calgary, Alberta, and will assist in the administrative…
Added 1 day ago
Senior Administrative Assistant
University of Guelph
Guelph, ON
Reporting to the University Registrar, the Senior Administrative Assistant provides comprehensive senior-level administrative and operational support to the Office of Registrarial Services,…
Added 1 day ago
NL
Finance Assistant
Nanaimo Ladysmith Public Schools - School District 68
Nanaimo, BC
- Full-time
Nanaimo Ladysmith Public Schools (NLPS) is seeking a skilled and detail-oriented Finance Assistant to support and join its Finance Team, in a continuing and full-time capacity! Under the…
Added 1 day ago
SA
Assistant Restaurant Manager
SSP America
Dorval, QC
- Full-time
Join our team as an Assistant Restaurant Manager in the Montreal Trudeau Airport!
Added 1 day ago
TD
Receptionist (Temporary, Part-Time)
The District of Sechelt
Sechelt, BC
- Part-time
This position may perform relief duties at the Administrative Assistant level and it is preferred that applicants have completed an Administrative Assistant Certificate program at a…
Added 1 day ago
Slot Technician Supervisor- Casino Brantford
Great Canadian Entertainment
Brantford, ON
Oversees slot parts inventory management, repair activities, purchasing requests, and budget controls to support operational requirements
Added 1 day ago
GC
Food & Beverage Outlets Manager (Full Time)
Granite Club
Toronto, ON · North York, ON
- Full-time
Direct Reports: Assistant Food & Beverage Outlets Manager(s), Assistant Restaurants Manager(s), F&B Supervisors, Intersections Supervisor and Trainees.
Added 1 day ago
QM
Retail Assistant Manager
Quantum Management Services Ltd.
Toronto, ON
- $25 to $28 CAD / hour
- Contract
Our client is seeking a detail-oriented Retail Assistant Manager to oversee daily retail activities. The role focuses on store operations, customer service, inventory management, vendor…
Added 1 day ago
C2
Administrative Assistant
Connection 2 Employment PEI
Summerside, PE
- Full-time
We are looking for an energetic full-time Administrative Assistant.
Added 1 day ago
GD
office assistant
Goodness Distributors
Richmond, BC
- Full-time
Prepare and maintain purchasing files, reports and records
Added 1 day ago
JR
Assistant Corporate Controller
Jump Recruitment Specialists
St. John's, NL
- Full-time
Jump Recruitment, on behalf of our client, Ocean Choice International (Ocean Choice), is seeking an Assistant Corporate Controller to join their team in St. John’s, Newfoundland and…
Added 2 days ago
SD
School Administrative Assistant
School District 5 Southeast Kootenay
Fernie, BC
- Full-time
Minimum of two years previous administrative assistant experience would be considered an asset
Added 2 days ago
KE
Assistant Aquaculture Manager
K’awat’si Economic Development Corporation (KEDC)
Port Hardy, BC
- $70,000 to $78,000 CAD / year
- Full-time
K’awat’si Fisheries Company is looking for an Assistant Aquaculture Manager to ensure the smooth and efficient operation of the office by providing high-level administrative support. This…
Added 2 days ago
TU
Research Assistant/Technician 3
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
Non Union Salaried - Research Assistant /Technician 3
Added 2 days ago
LW
Assistant Buyer
Lammle's Western Wear
Calgary, AB
- Full-time
The overall role of an Assistant Buyer for Lammle’s is to support the merchandise buying team by blending creativity with analytical skills to ensure the right products are selected and…

William Osler Health System

Administrative Assistant - Molecular Biology

Brampton, ON, L6R 3J7, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Company Description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of world-class health care inspired by our people and communities.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

Advanced diagnostics provides laboratory support for the delivery of precision cancer care at the William Osler Health System. The successful candidate will join a team including 1 molecular pathologist, 1 laboratory manager, 7 laboratory technologists, 4 laboratory assists, 2 genomic analysts, and temporary research students. This is an opportunity to learn and participate in one of the fastest growing and most impactful fields of medicine and cancer care.

The Adminitrative assistant will provide administrative requirements including the coordination of calendars, preparation of meeting materials and file management for the Molecular Biology/Advanced Diagnostics team. Manage research grant processes, and research study budgets. Be involved in daily diagnostic and precision medicine activities. Be involved in research activities. Assist in the daily running of the advanced diagnostics laboratory, including inventory, budget, record keeping, and other miscenalleous tasks.

Accountabilities:

Prepare and communicate meeting agendas and take meeting minutes
Prepare standard forms and department templates
Schedule multi-party meetings, including audio-visual equipment and catering services as required
Maintain electronic data storage for records, documents and correspondence, including filing of confidential information
Investigate budgetary, payroll and financial issues, and prepare summary reports
Prepare, process, and track invoices and purchasing requests
Coordinate program or department submissions for events, such as the budgeting process and Accreditation
Prepare the submission of travel and expense claims, credit card statements, cheque requests, invoices, bi-weekly payroll information, etc.
Draft memorandums, letters and email correspondence and prepare routine reports for submission to the Ministry
Schedule group or departmental training sessions
Assist and respond to service enquiries from Osler/Headwaters Health Care Centre staff, physicians and the public
Track laboratory services data and maintain internal usage logs
Organize departmental rounds
Manage online grant submission and information portals.
Manage research budget for active studies.
Draft grant proposals for public and private research grants
Manage reimbursement of larger purchases, including scientific equipment
Draft study reports and manuscripts for publication;
Provide consultative services for oral presentation and other forms of results dissemination
Assist with manuscript preparation for submission to peer reviewed publications/journals;
Liaise with research collaborators, laboratory and administrative staff as required;

Qualifications

Possess college diploma/certificate in office administration
One to two years of experience as an administrative assistant
Advanced proficiency with Microsoft Office, the internet and electronic data management
Excellent oral and written communication skills and the ability to interact with staff, trades, physicians and external parties all levels, as a team player
Exceptional organizational and time management skills within a fast-paced environment
Demonstrated ability to maintain a fast work pace, managing multiple priorities with strict deadlines while maintaining a positive attitude
Demonstrated diplomacy in working with others, employing a cooperative approach with a focus on customer service
Creative problem-solving skills and ability to exercise good judgment without direction
Enthusiastic about learning and adapting to changing responsibilities
Demonstrated interest in advancing the effectiveness of the division
Must be able to travel between Osler sites
Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional Information

Hours: Currently days, Monday to Friday but must be available to attend hospital sites after hours and during emergencies (subject to change in accordance with operational requirements)

Salary:

Minimum: $56,023.50 per annum

Maximum: $70,024.50 per annum

Internal application deadline: [October 16, 2026]

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

Program: LABORATORY

Site: Brampton Civic Hospital

Departments: N. Molecular Biology - 0971.410400097

Job Category: Laboratory

Contract Type: Permanent

Union Group: Non Union - Professional Technical

Schedule: Days 8 hours

Employment Type: Full Time

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More about this job

Responsibilities

The Administrative Assistant will provide comprehensive support for the Molecular Biology and Advanced Diagnostics team, including calendar coordination, meeting management, and file maintenance. They will also manage research grant processes, study budgets, and assist with the daily operational tasks of the laboratory.

Requirements

Candidates must possess a college diploma or certificate in office administration and have one to two years of relevant experience. Proficiency in Microsoft Office and strong organizational, communication, and time management skills are essential for this role.

Skills

Office administration
Microsoft Office
Electronic data management
Budget management
Grant administration
Meeting coordination
Record keeping
Inventory management
Financial reporting
Communication skills
Time management
Problem-solving
Customer service
Manuscript preparation
Data tracking

Visa sponsorship

Not detected in the job text

Keywords

Molecular Biology
Advanced Diagnostics
Precision Medicine
Research Grants
Budgeting
Laboratory Support
Data Management
Microsoft Office
Administrative Support
Record Keeping
Inventory
Payroll
Accreditation
Manuscript Preparation
Healthcare
Clinical Research
Office Administration
Scheduling
Invoicing
Purchasing

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