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William Osler Health System

Education Assistant, Mac - CARE Program

Brampton, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Job Description

Reporting to the Manager, Medical Education, the Education Assistant will support the medical education activities at the Osler clinical education campus. The incumbent works collaboratively with the Manager, Medical Education and medical education team and duties may be shared to support the medical education portfolio.

Accountabilities:

Provides on-site faculty support as required
Supports in the coordination of clinical placement opportunities at the Osler clinical education campus which includes assist in processing all appropriate correspondence regarding rotations including licensure, malpractice, training verification, letter of good standing, etc., within a timely manner and in accordance with established policies and procedures
Creates and maintains required UG/PG call schedules for the Osler clinical education campus. Ensure the timely distribution of updated call schedules to learners and hospital(s)
Organize and communicate placement details to impacted departments
Assist with registration and orientation for medical learners
Provides administrative support for the role to the Manager, Medical Education in developing and organizing medical education activities
Attend medical education committee meetings as required
Maintain an accurate database of trainee demographics and attendance days and maintain accurate medical trainee data for Ministry of Health reporting and funding purposes (McMaster Medical School Information System)
Assists with defining preceptor availability (clinical capacity planning)
Provides back up and support to the Manager, Medical Education
Provides administrative support for the simulation-based educational activity (scheduling, room bookings, room access, equipment and inventory maintenance, faculty support in developing/operationalizing simulation activities)
Performs other duties as assigned

Qualifications

Successful completion of a two year post-secondary program required (community college diploma in office administration medical program or equivalent)
Two years experience in a health care related environment
Effective planning and organizational skills with a demonstrated ability to set priorities
Proficient Microsoft Office skills including Word, Excel, Access, PowerPoint and Outlook
Ability to assume responsibility and work on own initiative
Ability to work in a team setting environment with good interpersonal skills
Proven accuracy and attention to detail
Excellent written and verbal communication skills
Excellent interpersonal skills with the ability to foster good working relationships
Background in medical education and knowledge of medical terminology helpful
Must be able to travel as required to all Osler sites as well as McMaster University
Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Additional Information

Hours: Currently days with a flexible working schedule, which may include occasional evenings and weekends (subject to change in accordance with operational requirements)

Salary:

Minimum: $56,023.50

Maximum: $70,024.50

Application deadline: November 4, 2026

Fully Onsite

#FT

#onsite

Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.

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More about this job

Responsibilities

Coordinates medical learner placements, rotations, call schedules, registration, and orientation at the clinical education campus. Provides administrative and faculty support for medical education and simulation activities, maintains trainee records, and assists with clinical capacity planning and reporting.

Requirements

Requires a two-year post-secondary program, such as a community college diploma in medical office administration or equivalent, and two years of experience in a healthcare-related environment. Candidates should have strong organizational, communication, interpersonal, and computer skills; medical education experience and knowledge of medical terminology are helpful, and travel to Osler sites and McMaster University is required.

Skills

Planning And Organization
Prioritization
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Microsoft Outlook
Administrative Support
Scheduling
Database Maintenance
Attention To Detail
Written Communication
Verbal Communication
Teamwork
Interpersonal Skills

Visa sponsorship

Not detected in the job text

Keywords

Medical Education
Clinical Education Campus
Clinical Placements
Medical Learners
Undergraduate Medical Education
Postgraduate Medical Education
Rotation Coordination
Call Schedules
Licensure
Malpractice Documentation
Training Verification
Letters Of Good Standing
Learner Registration
Learner Orientation
Medical Education Committees
Trainee Demographics
Attendance Tracking
Ministry Of Health Reporting
McMaster Medical School Information System
Clinical Capacity Planning
Simulation-Based Education
Room Bookings
Equipment And Inventory Maintenance
Medical Terminology
Microsoft Office

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