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Added 9 mins ago
FH
Registered Nurse - Surgical Services - Surgical Specialty Unit
Fraser Health
Surrey, BC
- Full-time
…interprofessional care team, initiates referrals to appropriate health care/community…
Added 9 mins ago
FH
Registered Nurse, Medicine
Fraser Health
Surrey, BC
- Full-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 9 mins ago
FH
Registered Nurse, CCU, ICU, Cardiac Stepdown, High Acuity, CSICU
Fraser Health
Surrey, BC
- Full-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 9 mins ago
FH
Registered Nurse - Surgical Services - Surgical Specialty Unit
Fraser Health
Surrey, BC
- Full-time
…interprofessional care team, initiates referrals to appropriate health care/community…
Added 9 mins ago
Registered Nurse, Transition Line (Specialty Nursing)
Fraser Health
Surrey, BC
…interprofessional care team, initiates referrals to appropriate health care/community…
Added 9 mins ago
FH
Registered Nurse, Transition Line (Specialty Nursing)
Fraser Health
Surrey, BC
- Full-time
Provides feedback to the Manager/delegate regarding the effectiveness of patient care programs, policy/clinical decision support tools (e.g. clinical pathways, standards, order sets and…
Added 9 mins ago
Registered Nurse, Emergency - Specialty Qualified
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…interprofessional care team, initiates referrals to appropriate health care/community…
Added 9 mins ago
Registered Nurse, Medicine
Fraser Health
Surrey, BC
…interprofessional care team, initiates referrals to appropriate health care/community…
Added 9 mins ago
BP
Assistant Kitchen Manager
Boston Pizza
Calgary, AB
- Full-time
…contribute to a thriving workplace culture. The Assistant Kitchen Manager leads the team during operations focusing on serving perfect food, everytime and to work with a sense of purpose…
Added 9 mins ago
VC
Adult & Older Adult Program Assistant
Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Full-time
Home Health programs provide a range of health care and support services to people living in the community who have acute, chronic, palliative or rehabilitative health care needs.
Added 9 mins ago
PH
Operations Coordinator, Advancing Health
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Vancouver, BC
- Temporary
…families, and our communities. From hospital care to primary and community health solutions, the new St. Paul’s Hospital and health campus will continue to lead innovations in care,…
Added 9 mins ago
S
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- Other
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Added 25 mins ago
CG
Assistant General Manager (Full time) - Browns Socialhouse
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Added 25 mins ago
A
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- Full-time
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Added 25 mins ago
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Mental Health Group Facilitator - Temporary Part-Time
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Added 25 mins ago
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Added 25 mins ago
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Calgary, AB · Greater Calgary Metropolitan Area
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- $100,318.4 to $125,434.4 CAD / year
- Full-time
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Added 40 mins ago
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Knowledge of community and social service programs for vulnerable populations is an asset
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Added 54 mins ago
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Added 54 mins ago
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Added 54 mins ago
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Store Manager -Nike Premium Outlet Collection Store (12 Month Contract)
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Winnipeg Regional Health Authority

Administrative Assistant

Brandon, MB, Canada

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Job details

Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Requisition ID: 413683

Position Number: 2DIadmADMASST-01

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Dinsdale PCH

Department / Unit: Administration

Job Stream: Clinical Support

Union: Non Union

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

POSITION SUMMARY

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualfications:

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

RESPONSIBILITIES:

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management
Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management
Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review
Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental
Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management
Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management
In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other
Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

The Administrative Assistant manages daily administrative operations, including staff supervision, financial reporting, and schedule management for the department. They also act as a key point of contact for inquiries, complaints, and interdisciplinary team coordination.

Requirements

Candidates must possess a Grade 12 education and a certification from a recognized Business Administration program. A minimum of three years of full-time experience in an administrative, financial, or health-related discipline is required.

Skills

Administrative support
Supervisory ability
Financial management
Budgeting
Conflict resolution
Human resources management
Microsoft Office
Critical thinking
Organizational skills
Communication skills
Leadership
Data analysis
Schedule management
Interpersonal skills
Record keeping

Benefits

Benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Prairie Mountain Health
Business Administration
Financial Reporting
Budgeting
Human Resources
Collective Agreement
Performance Management
Attendance Management
Conflict Resolution
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Leadership
Supervision
Records Retention
Variance Analysis
Capital Acquisition
Interdisciplinary Team
Labour Relations
Health Care
Professional Development
Policy Compliance

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