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Added 2 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Internship
…and spa. There are wonderful elementary schools with music programs and French immersion, as well as several day cares and beautiful parks with playgrounds. For a small town, 100 Mile House…
Added 2 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…including an autoclave. A great office staff including Office Manager, 2 MOA’s and a Receptionist will help you settle in, and support your administrative…
Added 16 mins ago
FB
Assistant Deli/Cheese Manager
Farm Boy Inc.
Pickering, ON
- From $21.5 CAD / hour
- Full-time
The opportunity to support local neighbourhoods through our community programs.
Added 32 mins ago
B
Community Residential Manager
Boardwalk
Regina, SK
- Full-time
Computer experience is required with web based programs preferred
Added 32 mins ago
Health Care Aide (PWLCL)
Connecting Care (2000) Inc.
Cold Lake, AB
At Connecting Care, we proudly embrace The Eden Alternative™ philosophy as a guiding force for every facet of community operations. This revolutionary approach to care prioritizes resident…
Added 1 hour ago
FB
Assistant Deli/Cheese Manager
Farm Boy Inc.
Pickering, ON
- $21.5 CAD / hour
- Full-time
The opportunity to support local neighbourhoods through our community programs.
Added 1 hour ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Reporting to the Program Manager or designate of the BC Women's Mental Health and Substance Use Program, the Client Care Coordinator provides clinical leadership and coordinates the…
Added 1 hour ago
MD
IT Advanced Project Manager - ITS4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
This position serves as an IT Advanced Project Manager within Minnesota IT Services (MNIT), supporting the Department of Children, Youth, and Families (DCYF). The position is responsible…
Added 1 hour ago
RS
Integrated Health Nurse Manager
Rygiel Supports for Community Living
Hamilton, ON
- Full-time
Working collaboratively with frontline Support Workers, families, regulated health professionals, and community partners, the Integrated Health Nurse Manager promotes inclusion,…
Added 1 hour ago
ML
FSQA Manager - Contract
Maple Leaf Foods Inc
Winnipeg, MB
- Contract
As the leader of the FSQA team, the FSQA Manager is accountable for the execution of the Food Safety and Quality Assurance programs at the facility. The Manager is a key member of the…
Added 1 hour ago
ML
Senior Manager, HR Ops & Labour Relations
Maple Leaf Foods Inc
Mississauga, ON
- $122,000 to $172,000 CAD / year
- Part-time
As the Senior Manager, HR Ops & Labour Relations, you will lead HR Operations and Labour Relations support for sites with fewer than 200 employees. Reporting to Josh Torres, VP, Labour…
Added 1 hour ago
VS
IT Supervisor – Infrastructure, Security & Compliance
Vancouver School Board
Vancouver, BC
- Full-time
…management of network infrastructure, security, and compliance programs. The Supervisor is responsible for enhancing the security, availability, performance, and reliability of IT…
Added 1 hour ago
CN
Health and Beauty Clerk (Vitamins/Supplements)
Community Natural Foods
AB · Edmonton, AB
- Full-time
Manage and resolve customer complaints effectively and understand when a situation requires a manager’s intervention
Added 1 hour ago
REGIONAL PARTNER AND LEARNING MANAGER-WESTERN CANADA
United Services Group
Maple Ridge, BC · Langley (District), BC · Abbotsford, BC · Burnaby, BC · Surrey, BC · Vancouver, BC · Richmond, BC · Langley, BC
The Regional Partner/Learning Manager will report to Head of Partner Relations,
Added 1 hour ago
SH
Administrative Assistant
Shared Health-Soins Communs
Boissevain, MB
- Full-time
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Added 1 hour ago
SH
Administrative Assistant
Shared Health-Soins Communs
Mountain Road, MB
- Full-time
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Added 1 hour ago
PC
Pharmacist – Liverpool, NS
Pharmasave Canada
Hunts Point, NS
- Full-time
Each Pharmasave store operates independently to serve its individual community, which ensures both programs and services tailored to the needs of customers and a commitment to helping all…
Added 1 hour ago
SH
General Duty Sonographer
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of the Manager, Charge Technologist or designate, the General Duty Sonographer performs ultrasound services as defined at regional and local levels and as…
Added 1 hour ago
SH
Registered Psychiatric Nurse - RN (N2) - Float Pool - SMHC
Shared Health-Soins Communs
Selkirk, MB
- Full-time
Under the general supervision of the Manager Health Services or designate, the Registered Psychiatric Nurse (RPN)/ Registered Nurse (RN) is responsible for providing professional registered…
Added 1 hour ago
SH
General Duty Nurse (N2) - CH4 Pediatric Medicine
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Winnipeg, MB
- Full-time
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
SH
Licensed Practical Nurse (LPN) - Medicine-High Observation Unit
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager Health Services, the Licensed Practical Nurse (LPN) is responsible for providing professional practical nursing services to designated patients,…
Added 1 hour ago
SH
Rehabilitation Aide
Shared Health-Soins Communs
Brandon, MB
- Full-time
Rehabilitation Aides work within rehabilitation programs in long term care, in acute care and in the community. Rehabilitation Aides carry out rehabilitation programs following the…
Added 1 hour ago
SH
General Duty Nurse (N2) - CH4 Pediatric Medicine 1
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
SH
Nursing Assistant
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Working as part of a multidisciplinary team under the supervision of the Manager Health Services or Nurse in Charge, the incumbent:
Added 1 hour ago
SH
Clinical Resource Nurse - Child Health/CHOR
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of, and in collaboration with the Manager Health Services, the Clinical Resource Nurse (CRN) is responsible for providing clinical expertise to nurses. The CRN…

Winnipeg Regional Health Authority

Administrative Assistant

Grandview, MB, Canada

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Job details

Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Requisition ID: 414097

Position Number: 1GVadmADMASST-01

City: Grandview

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Grandview District Hospital (includes Grandview Personal Care Home)

Department / Unit: Administration

Job Stream: Non-Clinical

Union: Non Union

FTE: 0.50

Anticipated Shift: Days

Daily Hours Worked: 5.0

Position Summary:

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualifications:

- Grade 12 education (MB Standards)
- Graduate and/or certification from a recognized Business Administration Program
- Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
- Other combinations of education and experience may be considered
- Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Demonstrated leadership and supervisory ability
- Demonstrated ability in maintaining effective interpersonal working relationships required
- Demonstrated critical thinking skills required
- Demonstrated sound organizational skills, and the ability to work independently
- Demonstrated written and oral communication skills
- Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
- Ability to prioritize in a changing environment
- Ability to respect and promote a culturally diverse population
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately
Supervises/Manages staff
Orientates, trains and coaches’ staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management
Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management
Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review
Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental
Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management
Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management
In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other
Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are currently employed by PMH, please utilize the internal application form. If you are not employed by PMH, please utilize the external application form.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

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More about this job

Responsibilities

The Administrative Assistant manages daily operations, including staff supervision, scheduling, and financial reporting for the department. They also provide comprehensive administrative support to management, handle reception duties, and facilitate conflict resolution within the facility.

Requirements

Candidates must have a Grade 12 education and a recognized Business Administration certification. A minimum of three years of relevant administrative or financial experience is required, along with proficiency in Microsoft Office and a valid driver's license.

Skills

Administrative support
Supervisory ability
Leadership
Financial management
Budgeting
Conflict resolution
Microsoft Office
Communication
Critical thinking
Organizational skills
Human resources management
Records management
Data analysis
Interpersonal skills
Scheduling

Benefits

Benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Healthcare
Supervision
Budgeting
Financial Reporting
Human Resources
Collective Agreement
Records Retention
Scheduling
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Conflict Resolution
Business Case
SBAR
Variance Analysis
Capital Acquisition
Performance Management
Attendance Management
Respectful Workplace
Criminal Records Check
Adult Abuse Registry Check
Child Abuse Registry Check
Leadership
Interdisciplinary Team
Labour Relations
Professional Development
Information Technology

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