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Added 4 mins ago
ML
Executive Director
Muskoka Lakes Chamber of Commerce
Bala, ON
- Other
Role Description The Executive Director is responsible for the day-to-day leadership and management of the Muskoka Lakes Chamber of Commerce. This role based is in Bala, ON, overseeing…
Added 4 mins ago
HI
Director of Student Leadership & Empowerment at Hillel Ontario
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Toronto, ON
- Full-time
Reports to: Senior Director of Advocacy and Public Affairs
Added 4 mins ago
LM
Head of Department – Medical Biology Laboratory
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Quebec, QC
- Full-time
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Added 19 mins ago
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M.L.T. Charge - Quality
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- Full-time
Reporting to the a Integrated Director Laboratory Services, is responsible for the implementation, maintenance and improvement of the quality management system and Hospital Point of Care…
Added 19 mins ago
AC
Finance Manager, Academic
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Ottawa, ON
- Full-time
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Added 33 mins ago
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Territory Manager
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- Full-time
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Added 33 mins ago
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Head of Digital Performance
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DIRECTOR OF INFORMATION TECHNOLOGY
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Added 33 mins ago
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Added 34 mins ago
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Director, Growth Strategy & Operations
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Remote, Canada
- Full-time
- Remote
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Added 34 mins ago
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…trade execution, clearing; custody and back-office support services to Canadian-based brokerage firms and registered Portfolio…
Added 49 mins ago
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Director, Veterans Upward Bound
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Richmond, BC
- Full-time
Oversees and manages services within the regulations set forth by the U.S. Department of Education to assist first- generation, low-income, and/or academically at-risk eligible veterans in…
Added 49 mins ago
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Senior Director, Market Development
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Toronto, ON
- Full-time
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Added 1 hour ago
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- $57,492 to $105,469 CAD / year
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Director, IT Business Unit
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Toronto, ON
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Senior Business Consultant
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Added 1 hour ago
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Site Systems Administrator
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BC · Kitimat-Stikine A, BC
- Full-time
Must possess a valid Class 5 Driver’s Licence

Winnipeg Regional Health Authority

Administrative Assistant

Brandon, MB, Canada

Apply on careers.wrha.mb.ca About employer

Applications open in a new tab.

Job details

Apply by: Nov 18, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Requisition ID: 415186

Position Number: 3PMHpurchADMASST-01

Posting End Date: November 17, 2026

City: Brandon

Employer: Prairie Mountain Health

Site: Prairie Mountain Health - Brandon Regional Health Centre

Department / Unit: Material Managment

Job Stream: Non-Clinical

Union: Non Union

FTE: 1.0

Anticipated Shift: Days

Daily Hours Worked: 7.50

Position Summary:

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Qualifications:

- Grade 12 education (MB Standards)
- Graduate and/or certification from a recognized Business Administration Program
- Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
- Other combinations of education and experience may be considered
- Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
- Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
- Demonstrated leadership and supervisory ability
- Demonstrated ability in maintaining effective interpersonal working relationships required
- Demonstrated critical thinking skills required
- Demonstrated sound organizational skills, and the ability to work independently
- Demonstrated written and oral communication skills
- Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
- Ability to prioritize in a changing environment
- Ability to respect and promote a culturally diverse population
- Ability to respect and promote confidentiality
- Ability to perform the duties of the position on a regular basis

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception
Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately
Supervises/Manages staff
Orientates, trains and coaches’ staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management
Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management
Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff.

Analytical Review
Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental
Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management
Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management
In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other
Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Applicants already employed with Prairie Mountain Health may be considered for this position before other applicants. Please continue to apply for positions that are of interest to you.

This position is subject to a Criminal Records Check (including vulnerable sector), Adult Abuse Registry Check, and a Child Abuse Registry Check. The successful candidate will be responsible for any services charges incurred.

If you are an external applicant, please include three work related references with this application. They must be from persons who are not related to you, and who have direct knowledge of your past work performance.

Upon being considered for employment, your signature or electronic submission of this application form is your authorization to complete said reference checks.

PMH has an Indigenous Human Resource Initiative and is committed to increasing the representation of Indigenous people within all levels of our workforce. Indigenous applicants are encouraged to voluntarily self-identify as being of Indigenous descent in their cover letter and/or within their application form.

We thank all applicants that apply but only those candidates selected for an interview will be contacted.

HEALTH AND WELLNESS FOR ALL

Apply on careers.wrha.mb.ca About employer

More about this job

Responsibilities

The Administrative Assistant manages daily operations, including staff supervision, scheduling, and financial reporting for the department. They also provide high-level administrative support, handle complaints, and assist with program planning and implementation.

Requirements

Candidates must have a Grade 12 education and a recognized Business Administration certification. A minimum of three years of relevant administrative or financial experience is required, along with a valid driver's license.

Skills

Administrative support
Supervisory ability
Financial management
Budgeting
Conflict resolution
Microsoft Office
Critical thinking
Organizational skills
Written communication
Oral communication
Leadership
Data analysis
Human resources management
Record keeping
Interpersonal skills

Benefits

Benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Material Management
Healthcare
Budgeting
Financial Reporting
Human Resources
Supervision
Scheduling
Conflict Resolution
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Records Retention
Business Case
SBAR
Collective Agreement
Performance Management
Attendance Management
Variance Analysis
Capital Acquisition
Interdisciplinary Team
Labour Relations
Professional Development
Policy Compliance
Data Analysis
Communication
Leadership
Organizational Skills

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Work requirements

Jobs in Canada