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Winnipeg Regional Health Authority

Administrative Assistant 4 - Central Support Services

Winnipeg, MB, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 11, 2026
Experience: Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Posting language: English
Posted: Nov 2, 2026

Original job description

Requisition ID: 414008

Position Number: 20004726

Posting End Date: November 10, 2026

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - HSC Isabel M. Stewart

Department / Unit: Central SS - Care Coordination

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date - End Date: ASAP - 03/31/2027

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The incumbent is responsible for the effective, efficient provision of administrative and secretarial support to the Director of Central Support Services, for the Division of Central Support Services and managers. Responsible for planning, distributing and supervising day to day workload for up to 12 secretarial/clerical staff. Manages office work flow, requiring a high-degree of decision-making and judgement.

Duties include:

Providing administrative and secretarial support to the Director of Central Support Services.
Managing the office systems to provide effective efficient secretarial services for Central Support Services Division, Manager Health Services, Nursing Supervisors, and other Divisional Direct Reports.
Providing leadership and supervision to a secretarial staff of 12 who provide secretarial and staffing support 24 hours a day and 7 days a week for adult patient care programs Medicine, Surgery, Rehab, Psychiatry and Emergency.

Experience

Minimum 5-7 years previous related experience, preferably at a senior level in a health care setting.
Supervisory experience preferred.

Education (Degree/Diploma/Certificate)

Complete Grade 12 education, Manitoba Standards, required.
Successful completion of a recognized two-year secretarial training program required.
Additional training in supervision, administration or management preferred.
Human Resources Management certificate preferred.
A combination of education and experience will be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 60-70 wpm, medical terminology and Dictaphone required.
Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Outlook, Access, PowerPoint required.
Ability to set up spreadsheets and databases required.
Excellent interpersonal skills required. Must have excellent English communication skills, both oral and written.

Physical Requirements

Use of VDT.

This term position may end earlier as outlined in your employee handbook.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

Provide administrative and secretarial support to the Director and managers of Central Support Services, while managing office systems and workflow. Plan, distribute, and supervise the work of up to 12 secretarial and clerical staff supporting patient care programs around the clock.

Requirements

Requires Grade 12 education and completion of a recognized two-year secretarial training program, with 5–7 years of related experience, preferably in a senior healthcare role. Required skills include typing 60–70 words per minute, medical terminology, Dictaphone use, Microsoft Office proficiency, spreadsheet and database setup, and excellent English communication; supervisory experience and additional management-related training are preferred.

Skills

Administrative Support
Secretarial Support
Workload Planning
Staff Supervision
Office Workflow Management
Decision-Making
Judgment
Typing
Medical Terminology
Dictaphone
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheet and Database Setup

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Secretarial Support
Central Support Services
Healthcare
Care Coordination
Office Workflow
Workload Planning
Staff Supervision
Typing
Medical Terminology
Dictaphone
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Access
Microsoft PowerPoint
Spreadsheets
Databases
Patient Care
Criminal Records Check
Vulnerable Sector Search
Child Abuse Registry Check
Adult Abuse Registry Check
Indigenous Customs and Traditions

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