Administrative Assistant 4 - Critical Care Program

Requisition ID: 414920  

Position Number: 20034224

Posting End Date: November 17, 2026

City: Winnipeg

Employer: Shared Health 

Site: Health Sciences Centre   

Department / Unit: Patient Services CCNOP  

Job Stream: Non-Clinical  

Union: Non Union 

Anticipated Start Date: 12/18/2026  

FTE: 0.80  

Anticipated Shift: Days 

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

• Participates as a member of the portfolio in a manner that contributes to teamwork and collaboration.
• Organizes and prioritizes independently the administrative activities for the Critical Care Director, and ensures that all work is completed within established timeframes.
• Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor/s while keeping the supervisors/s informed of all potential problems.
• Supports the Critical Care management team as required for select activities, such as minutes, system access requests, etc.

Experience

• Five years directly related experience.
• Experience in scheduling and coordinating meetings required.
• Previous health care experience would be an asset.
• Experience in staff payroll processes utilizing SAP would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba Standards, required.
• Formal training in applied office skills required.
• A combination of education and experience may be considered.

SPECIAL TRAINING:

• Graduate of a Medical Terminology course is an asset.

Qualifications and Skills

• Proficiency with computerized systems (Microsoft Office, Word, Excel, SAP Timekeeping and payroll, and PowerPoint) is essential.
• Experience with email and computerized calendars, Microsoft Teams and Zoom platforms, ESF applications – SuccessFactors.
• Typing speed 60 wpm.
• Ability to compose correspondence on behalf of Director.
• Experience recording and preparing minutes and agendas.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high-level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.