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Winnipeg Regional Health Authority

Executive Assistant

Winnipeg, MB, Canada

Apply by: Oct 8, 2026
Posting language: English
Posted: Sep 29, 2026

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Original job description

Requisition ID: 411892

Position Number: 20088921

Posting End Date: October 7, 2026

City: Winnipeg

Employer: Shared Health

Site: Shared Health - Shared Health, Mental Health & Addiction

Department / Unit: Department of Psychiatry

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

As the senior administrative employee within the portfolio provides administrative support to the CEO/COO/ and executive staff members. Independently organizes and prioritizes administrative activities within the portfolio and ensures that all work is completed within established timeframes. Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, from dictaphone or rough draft. Develops, maintains and updates a variety of databases including creating spreadsheets, data collection and entry, assisting with analysis and organization of information and assisting with the preparation of reports. Reviews, evaluates and recommends new office/administrative procedures for the portfolio in the interest of efficiency and quality of service; prepares and maintains policies and procedures for the administrative activities in the portfolio.

Experience

Five years’ experience in a senior administrative position.
Experience with e-mail and computerized calendars.
Experience in scheduling and coordinating meetings.
Experience recording and preparing minutes and agendas.
Previous health care experience would be an asset.

Education (Degree/Diploma/Certificate)

Completion of a high school or equivalent program of studies; formal training in applied office skills is required.
An equivalent combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
Typing speed 60 wpm.
Demonstrated ability to organize, assign and supervise the work of junior employees.
Ability to compose correspondence on behalf of senior managers.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced corporate environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
The ability to work independently and to establish and maintain good working relationships with administrative staff, healthcare agencies and all levels of management.
Ability to maintain a high level of confidentiality
Previous health care experience would be an asset.

Physical Requirements

Required to work for long periods of time at a computer.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.

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More about this job

Responsibilities

The Executive Assistant provides senior-level administrative support to the CEO, COO, and executive staff, including managing correspondence, agendas, and minutes. They are also responsible for maintaining databases, preparing reports, and evaluating office procedures to ensure operational efficiency.

Requirements

Candidates must have at least five years of experience in a senior administrative role and proficiency in Microsoft Office applications. A high school diploma or equivalent is required, along with the ability to type 60 wpm and work effectively in a fast-paced environment.

Skills

Administrative support
Database management
Meeting coordination
Minute taking
Microsoft Word
Microsoft Access
Microsoft PowerPoint
Microsoft Excel
Typing
Problem-solving
Communication skills
Time management
Policy development
Data entry
Supervision

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Executive Support
Healthcare Administration
Psychiatry
Data Management
Office Procedures
Microsoft Office
Database Maintenance
Meeting Minutes
Policy Development
Corporate Environment
Confidentiality
Scheduling
Record Keeping
Professional Correspondence
Shared Health
Public Sector
Administrative Support

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