Schol Clerk Class II (TERM)
- Winnipeg, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
- Posting language
- English
- Posted
Original job description
MGEU
This is a full-time, 10-month term position at Adult EAL.
Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public.
Duties and responsibilities may include but are not limited to:
- Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material;
- Maintains databases and spreadsheets;
- Maintain school webpage;
- Manages printing report cards;
- Maintains and manages Mayet and school wide equipment and material inventory software;
- Answers telephone, redirect calls, and/or take messages and answers general inquires;
- Greets and screens visitors and appointments;
- Monitors PA system;
- Safe Arrival system;
- Provide library support;
- Responsible for student registrations and maintaining student records including timetables;
- Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator;
- Contacts parents, volunteers, community members, and organizations when necessary and appropriate;
- Other duties as required.
- Completion of secondary education with 1- 2 years of office experience and relevant coursework/training
- Proficient in Microsoft Office Word and Excel at an intermediate level
- Accurate keyboarding of at least 40 words per minute
- Demonstrated experience with division software
- Ability to prioritize a large workload and independently complete a variety of secretarial duties;
- Ability to work in a fast paced environment and work effectively under pressure to meet deadlines;
- Demonstrated problem-solving skills;
- Demonstrated ability to effectively contribute to a team environment; and
- Ability to maintain a high level of confidentiality
- Dedication to anti-racism, equity, and diversity
- Proven commitment to Truth and Reconciliation
- Proven ability to build collaborated cultures founded on integrity and collective purpose
More about this job
Responsibilities
Provides clerical and secretarial support to school administrators, including preparing and proofreading documents, maintaining databases and records, managing report cards and inventories, and supporting student registration. Handles calls and visitors, supports library and school communication systems, and contacts families and community members as needed.
Requirements
Requires secondary education, one to two years of office experience, relevant coursework or training, intermediate Microsoft Word and Excel skills, and accurate typing at 40 words per minute or faster. Candidates should have experience with division software and demonstrate organization, adaptability, confidentiality, problem-solving, teamwork, and a commitment to anti-racism, equity, diversity, and Truth and Reconciliation.
Skills
- Organization
- Interpersonal Communication
- Microsoft Word
- Microsoft Excel
- Keyboarding
- Database Management
- Spreadsheet Management
- Confidentiality
- Prioritization
- Problem-Solving
- Teamwork
- Written Communication
- Customer Service
- Recordkeeping
- Adaptability
- Time Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
Keywords
- School Clerk
- Clerical Support
- Secretarial Support
- Microsoft Word
- Microsoft Excel
- Keyboarding
- Database Management
- Spreadsheets
- Division Software
- School Webpage
- Report Cards
- Inventory Management
- Mayet
- Telephone Support
- Visitor Screening
- Safe Arrival System
- Library Support
- Student Registration
- Student Records
- Timetables
- Confidential Materials
- Correspondence
- Anti-Racism
- Equity
- Diversity
- Truth and Reconciliation
- Education
- School Administration