Bypass Pumping Project Coordinator

Introduction & Key Role Objectives

WJ Groundwater is the leading construction dewatering and groundwater specialist in the UK with operations in Canada, the Middle East, Poland, & the Philippines. We have specialized plant and equipment that allows us to install custom dewatering and bypass pumping systems in a wide range of environments. Our Bypass Pumping Division designs, installs, and operates temporary bypass systems that maintain sewer and water flows during construction, repair, and rehabilitation work. Our current portfolio of projects covers everything from large infrastructure (heavy civil works) to residential developments, and small-scale dewatering and bypass pumping solutions in hard-to-access areas.

The primary function of this position is to support the management of bypass pumping projects, including design, schedules, budgets, resources, and quality standards. The role involves facilitating design activities, supervising site operations, and liaising with clients to ensure project success.

We are dedicated to fostering the growth and development of our employees. We provide extensive internal and external training programs, continuous learning opportunities, and clear career advancement paths to help our team members achieve their full potential. By promoting a supportive and dynamic environment, we ensure our employees thrive and contribute to our company's ongoing success and innovation.

Reports to Bypass Pumping Division Manager

Key Areas of Responsibility

• Support Project Managers by overseeing bypass pumping project activities, managing contract and commercial aspects, ensuring high standards, compliance with contract terms, managing change orders, and following up with clients for necessary actions.
• Manage project schedules to meet contractual targets and consistently achieve top-tier industry benchmarks for quality, financials, and overall project delivery.
• Maintain high-quality documentation of WJ’s contractual activities including the collection, collation and presentation of data.
• Perform project management and dissemination responsibilities, including drafting regular progress reports and participating in team meetings.
• Coordinate the permits and approvals required for bypass installations, including road occupancy, traffic control, and discharge approvals.
  
• Aid the Finance Department and Project Managers in achieving commercial success and revenue collection, including preparing progress billings at the end of each billing cycle.
• Track project expenditures and workforce requirements to ensure financial profitability.
• Prepare accurate and timely engineering and financial status reports for WJ’s clients.
• Track rental pumps and equipment on and off hire across projects to control rental costs and support accurate billing.
  
• Contribute to the development and application of bypass pumping system methodologies and techniques to ensure high-quality technical delivery and maintain industry expertise.
• Monitor bypass pumping performance, oversee pump and equipment selection, system modifications, and suggest optimizations based on project goals and site conditions.
• Support the preparation of Work Plans, working drawings, and work procedures.
  
• Collaborate with the Logistics Manager to arrange material and equipment shipments for bypass pumping systems and source quality pumps, pipework, and related products at competitive prices.
• Coordinate fuel supply and system monitoring, including remote monitoring and alarms, for operating bypass systems.
• Oversee site activities to minimize labour hours and liaise with clients, site staff, supervisors, subcontractors and suppliers to resolve issues and ensure project progress.
• Ensure personal health and safety, prepare Job Hazard Analyses (JHAs), brief, and audit site staff to enforce safe working practices.
  
• Contribute to business development activities, including site visits, client discussions, and the preparation of tenders and quotations for new contracts.

The above is not exhaustive and you will be expected to undertake any other duties that may reasonably fall within the level of responsibility and competence.

Qualifications & Experience

• A motivated and hardworking individual with good written and communication skills is essential
  
• Bachelor’s degree or technologist diploma in Engineering (Civil, Mechanical, Environmental) or a related field, or equivalent experience
• Minimum 1 year in project coordination or site supervision within the water treatment or construction industry or in a similar environment.
• At least 1 year of experience in design, project coordination, and/or construction within bypass pumping, groundwater management, or related infrastructure.
• An understanding of pumping systems, water and wastewater management, sewer hydraulics and flow, pump selection, and temporary pipework.
• Familiarity with construction industry contracts and commercial issues is preferred.
• Advanced IT skills, including proficiency in Microsoft Office 365 and Autodesk Suite.
• Strong organizational, problem-solving, and analytical skills, capable of managing workloads and multiple high-value projects under tight deadlines.
• Excellent interpersonal skills, with the ability to effectively communicate complex ideas to multidisciplinary teams.
• Ability to read and modify technical drawings.
• Resourcefulness, initiative, and the ability to work independently.
  

Working Conditions

This role is primarily based at our head office in Toronto but requires site visits for client meetings, site inspections, inductions, and project briefings, with occasional full-day work on client worksites. The role involves installing bypass pumping systems in both outdoor and indoor environments. Comfort with working in all weather conditions and on heavy industrial construction sites is essential.

Standard working hours are 8:00 AM to 5:00 PM, Monday to Friday. Occasional flexibility in working hours may be required.

Accessibility & Accommodation

WJ Groundwater is committed to providing an inclusive and accessible recruitment process. We welcome applications from all qualified candidates, including persons with disabilities. Accommodation is available upon request throughout the recruitment and selection process.

This is an existing position and all applications are reviewed by our hiring team. AI is not used in the screening or selection process.