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Added 6 mins ago
UO
Administrative Assistant to the Chair
University of Waterloo
Waterloo, ON
- Full-time
The Administrative Assistant to the Chair provides executive level support to the Chair and is responsible for ensuring the smooth operation and confidentiality of the Chair’s office. In…
Added 6 mins ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Prepare reports from student data as requested by Associate/Assistant Deans or other members within the MUO or Faculty;
Added 6 mins ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 6 mins ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Optometry
- Full-time
…support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science. This role ensures the efficient coordination of the Director’s Office,…
Added 6 mins ago
UO
Events Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
Informs Assistant Service Manager and other relevant service team members (Account Manager, Account Coordinator, Business Developer) of event outcomes, trends, and past/future events when…
Added 6 mins ago
UO
Clubs Assistant
University of Waterloo
Waterloo, ON · Student Life Centre
- Full-time
The Clubs Assistant supports the operations of the WUSA Clubs System through administrative coordination, customer service, resource management, and problem solving. The role ensures…
Added 6 mins ago
UO
Research Graduate Programs Coordinator
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
Added 6 mins ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Pearl Sullivan Engineering Building
- Full-time
…The incumbent supports several key events including Teaching Assistant Workshops, accreditation and external site visits, Iron Ring ceremony, presentations, workshops, and stakeholder…
Added 21 mins ago
M(
Assistant Manager, RS
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Maple Leaf Square - RS
- Full-time
…jaw-dropping 39-foot HD screen, a 100-foot bar, multiple customizable event spaces, and an atmosphere built for unforgettable…
Added 21 mins ago
M(
Media Asset Management Assistant
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
Must be flexible at times to work evenings, weekends and holidays as required given MLSE’s evolving event-based schedule
Added 1 hour ago
FS
School Bus Driver - Enchant, AB
First Student
Enchant, AB · Taber, AB
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver
First Student
St. Thomas, ON · Aylmer, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver - West Lorne
First Student
St. Thomas, ON · West Lorne, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver
First Student
Bowmanville, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver - Atikokan
First Student
Thunder Bay, ON · Atikokan, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver
First Student
North Bay, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 1 hour ago
FS
School Bus Driver
First Student
Iroquois, ON
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 3 hours ago
AH
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Some post-secondary education or equivalent combination of education and experience. Medical Office Assistant, Unit Clerk or Health Information Certificate or equivalent combination of…
Added 5 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 7 hours ago
LC
Executive Assistant
Loblaw Companies Limited
Brampton, ON
- Full-time
Reporting to the Vice President, Market Franchise, the Executive Assistant will support a fast-paced, national business. You will proactively manage a busy and complex calendar and travel…
Added 8 hours ago
NS
2627-199 - Administrative Assistant (OA13) - A'Paqt Project - Strait Area Campus - Designated
Nova Scotia Community College - NSCC
Port Hawkesbury, NS
- Temporary
Administrative Assistant 3 (OA13) - A'Paqt Project
Added 8 hours ago
QP
Administrative Assistant - Real Estate Debt
QuadReal Property Group
Toronto, ON
- Full-time
Reporting to the Executive Assistant, Real Estate Debt (“RE Debt”), the Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt Team (including some Mortgage…
Added 8 hours ago
S
Stage Experience Lead - Full Time
Sephora
Toronto, ON
- $22.2 to $26.1 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 9 hours ago
UO
Communications Assistant, Public Humanities Hub
University of British Columbia
Vancouver, BC · UBCV | MacIsaac Health Building (GWHB)
- $29.23 to $30.71 CAD / hour
- Part-time
This position provides communications and content creation support, as well as on-site event support, for the UBC Public Humanities Hub. The Communications Assistant will have demonstrated…
Added 9 hours ago
BM
Administration & Communications Coordinator
BMC MINERALS
BC · West Vancouver, BC
- Full-time
Act as Executive Assistant to the CEO and provide administrative support to the Vice Presidents.

Wonderbrands

Administrative & Operations Coordinator (Manufacturing)

Toronto, ON, Canada
Etobicoke, ON, Canada

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Job details

Apply by: Oct 5, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Posting

SUMMARY

READY FOR A TASTY NEW CHALLENGE?

Summary

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Location: Etobicoke, ON. - Travel to various sites may be required

RESPONSIBILITIES

Operations:

Ensure invoices are processed and approved in a timely manner
SAP – Create PO’s, Receive PO’s
Receive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S to ensure training is scheduled and completed
Work with H&S to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB’s and keep log
Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisors
SIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOA
Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

Completion of high school: College degree an asset
3+ years experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentiality
SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations

Uses insight and knowledge to influence others

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success

Empowers others by delegating and providing support and opportunities for growth

Identifies, raises and resolves conflict

Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun

Provides feedback to reinforce results

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

#INDOPBR

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More about this job

Responsibilities

The Administrative & Operations Coordinator provides comprehensive administrative support, including payroll, HR, and health and safety management for hourly team members. They are also responsible for office operations, event coordination, and maintaining accurate records within SAP, Workday, and Kronos systems.

Requirements

The ideal candidate has at least 3 years of experience in a manufacturing environment and possesses strong computer skills in Word, Excel, and PowerPoint. A high school diploma is required, while a college degree is considered an asset.

Skills

Administrative Support
Operations Coordination
Payroll Administration
Human Resources Support
Health And Safety Compliance
SAP
Kronos
Workday
Data Management
Time Management
Event Coordination
Budgeting
Record Keeping
Communication
Organizational Skills
Detail Oriented

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Payroll
Human Resources
Health And Safety
SAP
Kronos
Workday
Manufacturing
Budgeting
Event Coordination
Data Entry
Compliance
Training Matrix
Benefits Administration
Pension Management
Leave Management
Inventory
Invoicing
Office Management
Confidentiality
Reporting
Scheduling
Procurement
Database Management
Communication
Time Management
Project Planning
Interpersonal Skills
Detail Oriented

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