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Added 12 mins ago
T
Senior Analyst, Private Markets
TD
Toronto, ON
- Full-time
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at…
Added 12 mins ago
TG
Planet Fitness - Assistant General Manager - Full Time - Yorkgate Mall
Taymax Group
Toronto, ON · North York (Yorkgate Mall), ON
- Full-time
Facilitate all member requests and help to resolve any member issues and questions.
Added 25 mins ago
VL
Vision Rehabilitation Assistant
Vision Loss Rehabilitation Canada
Hamilton, ON
- Full-time
…rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other…
Added 25 mins ago
BC
Registered Practical Nurse - Medical B8
Brant Community Healthcare System
Brantford, ON
- Full-time
Casual, Part time and Full time positions (4 on 5 off for full time nurses)
Added 25 mins ago
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Registered Nurse - Medical B7
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- Full-time
Brantford General Hospital – Our acute care hospital offering a full spectrum of inpatient and outpatient services.
Added 25 mins ago
CE
Business Analyst - Bilingual
Capgemini Engineering
Mirabel, QC
- Full-time
…together a global team of engineers, scientists, and architects to help the world’s most innovative companies unleash their potential. From autonomous cars to life-saving robots, our…
Added 27 mins ago
CK
Enterprise Performance Management Lead System Administrator
Circle K
Laval, QC
- Full-time
Type of employment: Sr Manager role, Permanent, Full Time (40 hours)
Added 27 mins ago
CH
Pharmacy Assistant Specialty - Express Scripts Canada
Cigna Healthcare
Mississauga, ON
- Full-time
Please note that this is a general posting range and offer range will be varied based on relevant experience, qualifications, skills required and location for this role.
Added 27 mins ago
S
Administrative Assistant - Geomatics
Stantec
Ottawa, ON
- Full-time
Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside…
Added 27 mins ago
VL
Vision Rehabilitation Assistant
Vision Loss Rehabilitation Canada
Remote, Canada
- Full-time
- Remote
…rehabilitation, mobility training, and daily living skills programs that help clients build confidence and thrive. We work collaboratively with ophthalmologists, optometrists, and other…
Added 27 mins ago
E
Scheduling & Attendance Coordinator - Full-Time Fixed Term - Medex
Extendicare
Ottawa, ON · LTC - Medex (Baseline Rd.)
- Full-time
Scheduling and Attendance Coordinator – Full-Time Fixed Term (15 Months) - Extendicare Medex
Added 42 mins ago
Business Analyst Scrum Master
Capgemini
Montreal, QC
Capgemini offers a comprehensive, non-negotiable benefits package to all regular, full-time employees. In the U.S. and Canada, available benefits are determined by local policy and…
Added 42 mins ago
FT
General Labourer, St. Albert
Fountain Tire
St. Albert, AB
- Other
Regular full time shift schedule, Monday to Friday (11am - 7pm) & every second Saturday (8am - 5pm)
Added 42 mins ago
V
Staff Software Engineer, Program Structure & Trust
Vanta
Remote, Canada
- Full-time
- Remote
At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better…
Added 42 mins ago
S
Software Engineer Co-op, Apps
Solink
Remote, Canada
- $55,000 to $68,000 CAD / year
- Full-time
- Remote
Meaningful equity: Every full-time, permanent employee has a stake in our growth.
Added 55 mins ago
PD
Contents & Cleaning Technician / General Labour
Paul Davis Restoration of the National Capital Region, VA
Amherst, QC · Saint-Rémi-d’Amherst, QC
- Full-time
At Paul Davis Sud Ouest, we help homeowners and businesses recover after fire, water, storm, and mold damage. We are looking for dependable, hardworking individuals who enjoy hands-on work…
Added 55 mins ago
CI
Licensed Practical Nurse (LPN)
Calian in Space & Technology
Regina, SK
- Full-time
Calian is seeking to hire a full-time LPN to work at the Canadian Force Recruiting Centre in Regina, SK. You will play a key role in the military selection process, specifically by…
Added 55 mins ago
TB
Senior Internal Auditor
The Beer Store
Bolton, ON
- Full-time
…Director, Internal Audit & Risk Management. This vacancy is a full-time, permanent opportunity. The Senior Internal Auditor leads and executes complex audits and advisory projects across…
Added 55 mins ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
- Full-time
Reporting to the General Manager, the Property Administrator will assist the team with various administrative tasks including rent collection, providing accurate and timely financial…
Added 56 mins ago
Install Helper, Residential New Construction
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Reports To: General Manager and/or Operations Manager
Added 1 hour ago
ML
Cleaner/Warehouse Associate
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Toronto, ON
- Full-time
…colleagues in all departments. This role will specifically help the inventory team by cleaning and sanitizing wheelchairs and other mobility equipment as they return to the building,…
Added 1 hour ago
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Added 1 hour ago
C
Pharmacy Assistant (24 month contract)
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Winnipeg, MB · CAN > MB > Winnipeg > Commerce
- Full-time
…the center of health, come join our innovative company and help us improve the lives of people and animals everywhere. Apply…
Added 1 hour ago
LT
General Manager Operations
Loonie Times Custom Mascot & Plush
Mississauga, ON
- Full-time
We combine creativity, craftsmanship, and industry expertise to bring characters to life and help brands stand out.
Added 1 hour ago
C
Change Management Lead
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Toronto, ON · North York, ON
- $95,000 to $105,000 USD / year
- Full-time
Help determine how labor should be allocated and partner with HR and business leaders on workforce decisions

Wonderbrands

Administrative & Operations Coordinator

Toronto, ON, Canada
Etobicoke, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Oct 5, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Posting

SUMMARY

READY FOR A TASTY NEW CHALLENGE?

Summary

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Location: Etobicoke, ON. - Travel to various sites may be required

RESPONSIBILITIES

Operations:

Ensure invoices are processed and approved in a timely manner
SAP – Create PO’s, Receive PO’s
Receive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S to ensure training is scheduled and completed
Work with H&S to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB’s and keep log
Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisors
SIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOA
Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

Completion of high school: College degree an asset
3+ years experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentiality
SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations

Uses insight and knowledge to influence others

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success

Empowers others by delegating and providing support and opportunities for growth

Identifies, raises and resolves conflict

Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun

Provides feedback to reinforce results

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

#INDOPBR

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More about this job

Responsibilities

The Administrative & Operations Coordinator provides comprehensive administrative support, including payroll, HR, and health and safety management for hourly team members. They are also responsible for office operations, event coordination, and maintaining accurate records within SAP, Workday, and Kronos systems.

Requirements

The ideal candidate has at least 3 years of experience in a manufacturing environment and possesses strong computer skills in Word, Excel, and PowerPoint. A high school diploma is required, while a college degree is considered an asset.

Skills

Administrative Support
Operations Coordination
Payroll Administration
Human Resources Support
Health And Safety Compliance
SAP
Kronos
Workday
Data Management
Time Management
Event Coordination
Budgeting
Record Keeping
Communication
Organizational Skills
Detail Oriented

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Payroll
Human Resources
Health And Safety
SAP
Kronos
Workday
Manufacturing
Budgeting
Event Coordination
Data Entry
Compliance
Training Matrix
Benefits Administration
Pension Management
Leave Management
Inventory
Invoicing
Office Management
Confidentiality
Reporting
Scheduling
Procurement
Database Management
Communication
Time Management
Project Planning
Interpersonal Skills
Detail Oriented

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