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Added 24 mins ago
BM
Administration & Communications Coordinator
BMC MINERALS
BC · West Vancouver, BC
- Full-time
BMC Minerals is seeking an Administration & Communications Coordinator to join our Vancouver office.
Added 24 mins ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
Student Support and Administration | Go Global: International Learning Programs
Added 54 mins ago
CA
Customer Service Representative (Part-Time)
Centurion Associates Inc
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 1 hour ago
Part time pharmacy assistant
Walmart Canada
Calgary, AB
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
Student Support and Administration | Go Global: International Learning Programs
Added 1 hour ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
AB · Edmonton, AB
- Contract
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 1 hour ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Email Subject Line: Application for Front Desk Administrative Assistant, VCM.
Added 2 hours ago
KM
Medical Office Assistant
Kinesis Medical Centre
Calgary, AB
- Full-time
Medical Office Assistant or Medical Office Administration education, or an equivalent combination of relevant medical office training and work experience.
Added 4 hours ago
RA
Tax & Estates Legal Assistant
Robins Appleby LLP
Toronto, ON
- Full-time
Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to lawyers in their busy practices.
Added 5 hours ago
I-
Recruitment & Admin Assistant
I8IS - Infiniti Software Solutions
Vaughan, ON
- Full-time
Job Posting: Recruitment & Administrative Assistant
Added 5 hours ago
HO
People & Culture Specialist
Humans of HR
Vancouver, BC · Greater Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
This is a hands-on HR role focused on onboarding, benefits administration and the people side of acquisitions. You'll own the employee experience from offer letter to first day, for both…
Added 6 hours ago
Assistant Educators - Infant & Toddler Program
Upper Canada Child Care
Bradford West Gwillimbury, ON
We are currently recruiting Assistant Educators to join our Team in Bradford at the following location: St. Vincent de Paul CES.
Added 6 hours ago
M
Lead IGA Solution Architect
McKesson
Mississauga, ON
- Full-time
Architect and implement enterprise Identity Governance & Administration solutions supporting workforce, contractor, and third-party identities.
Added 6 hours ago
M
IAM Sr. Developer, IGA
McKesson
Mississauga, ON
- Full-time
McKesson is seeking an experienced Senior Identity Governance & Administration (IGA) Developer to design, develop, and support enterprise identity security solutions in a complex, highly…
Added 7 hours ago
C
Administrative Assistant (Hearings Support)
Confidencial
AB · Edmonton, AB
- Full-time
📣 We're hiring: Administrative Assistant (Hearings Support) | Edmonton, AB
Added 8 hours ago
C
Legal Administrative Assistant
Confidencial
Calgary, AB
- Full-time
📣 We're hiring: Administrative Assistant (Hearings Support) | Calgary, AB
Added 8 hours ago
Assistant Manager, Retail Inventory Control
Northland Properties
North Vancouver, BC
The Assistant Manager, Inventory Control is responsible for the administration and control of purchasing and receiving processes, inventory management, and vendor coordination across Grouse…
Added 9 hours ago
HC
Benefits & Payroll Assistant
Huawei Canada
Markham, ON
- Full-time
Huawei Canada has an immediate 12-month contract opening for a Benefits & Payroll Assistant.
Added 9 hours ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 10 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 10 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 11 hours ago
I
Administrative Assistant and Commissariat operator, ADB
ICAO
Montreal, QC
- Full-time
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality…
Added 12 hours ago
P
Administrative Assistant (Medical Administrator)
Pollin
Toronto, ON
- Full-time
Added 1 day ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 1 day ago
SO
Spirit of Math Vice Principal - Willowdale
Spirit of Math Schools Inc.
Toronto, ON · North York, ON
- Full-time
Supervise, train, and mentor teaching staff, assistant teachers, and administrative personnel to maintain high educational standards.

Wonderbrands

Administrative & Operations Coordinator (Manufacturing)

Toronto, ON, Canada
Etobicoke, ON, Canada

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Applications open in a new tab.

Job details

Apply by: Oct 5, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Posting

SUMMARY

READY FOR A TASTY NEW CHALLENGE?

Summary

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Location: Etobicoke, ON. - Travel to various sites may be required

RESPONSIBILITIES

Operations:

Ensure invoices are processed and approved in a timely manner
SAP – Create PO’s, Receive PO’s
Receive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S to ensure training is scheduled and completed
Work with H&S to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB’s and keep log
Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisors
SIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOA
Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

Completion of high school: College degree an asset
3+ years experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentiality
SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations

Uses insight and knowledge to influence others

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success

Empowers others by delegating and providing support and opportunities for growth

Identifies, raises and resolves conflict

Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun

Provides feedback to reinforce results

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

#INDOPBR

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More about this job

Responsibilities

The Administrative & Operations Coordinator provides comprehensive administrative support, including payroll, HR, and health and safety management for hourly team members. They are also responsible for office operations, event coordination, and maintaining accurate records within SAP, Workday, and Kronos systems.

Requirements

The ideal candidate has at least 3 years of experience in a manufacturing environment and possesses strong computer skills in Word, Excel, and PowerPoint. A high school diploma is required, while a college degree is considered an asset.

Skills

Administrative Support
Operations Coordination
Payroll Administration
Human Resources Support
Health And Safety Compliance
SAP
Kronos
Workday
Data Management
Time Management
Event Coordination
Budgeting
Record Keeping
Communication
Organizational Skills
Detail Oriented

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Payroll
Human Resources
Health And Safety
SAP
Kronos
Workday
Manufacturing
Budgeting
Event Coordination
Data Entry
Compliance
Training Matrix
Benefits Administration
Pension Management
Leave Management
Inventory
Invoicing
Office Management
Confidentiality
Reporting
Scheduling
Procurement
Database Management
Communication
Time Management
Project Planning
Interpersonal Skills
Detail Oriented

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