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Added 1 hour ago
LC
Strategic Analytic Coordinator
Langara College
Canada
- Full-time
…reports for decision-making purposes. The Strategic Analytics Coordinator role collects business requirements, prepares functional specifications documentation, prototypes defined…
Added 4 hours ago
UO
Senior Coordinator, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Coordinates and performs the main tasks related to academic activities for programs in accordance with the academic regulations of the Faculty and the University. Provides courteous, timely…
Added 4 hours ago
Community Relat & Cust Pgm Coordinator
Hydro One Networks Inc
Thunder Bay, ON
…providers to facilitate the delivery of community and customer programs. Monitor contracts for quality and quantity of work, track and report on progress, and provide training where…
Added 4 hours ago
Sr Coordinator - Commnty Relations & Cstmr Prgms
Hydro One Networks Inc
Thunder Bay, ON
Accountable for the delivery of community relations and customer programs in communities served by Hydro One Remote Communities, and for identifying areas of possible improvement.…
Added 5 hours ago
W
Administrative & Operations Coordinator
Wonderbrands
Toronto, ON · Etobicoke, ON
- Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…
Added 12 hours ago
A
Project Coordinator
AECOM
Pickering, ON
- $60,000 to $70,000 CAD / year
- Full-time
AECOM is looking for a detail-oriented, organized, and motivated Project Coordinator to join our Buildings + Places Canada (B+P Canada) team in Pickering, Ontario. In this new position, you…
Added 16 hours ago
J
Mi’kmaw Language Coordinator
Jobbe
NL · Newfoundland and Labrador, Canada
- Contract
Job Description: The Mi’kmaq Language Coordinator will assist with the on-going development, planning and implementation of the Qalipu First Nation (QFN) Mi’kmaw Language Revival project,…
Added 22 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 22 hours ago
BC
Warehouse Coordinator
BELFOR CANADA INC.
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
The Warehouse Coordinator plays a critical role in ensuring seamless warehouse operations, inventory control, and project logistics. Reporting to the Operations Manager, this position…
Added 22 hours ago
BC
Project Manager
BELFOR CANADA INC.
Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
Reporting to the General Manager, the Project Manager is the main generator of revenue for the branch. This position’s primary responsibility is to manage and oversee all emergency and…
Added 1 day ago
Registered Nurse - Surgical Services - Surgical Specialty Unit - Burnaby Hospital
Fraser Health
Burnaby, BC
The Burnaby Hospital redevelopment project is a multi-phase project that will transform the hospital into a modernized medical and surgical health care campus. Phase one is slated to open…
Added 1 day ago
FH
Practice Consultant, EHS - Abbotsford
Fraser Health
Abbotsford, BC
- Full-time
…and managers through provision of advice and consultation, training and orientation, auditing and quality improvement, as well as research. The PC is responsible for the development,…
Added 1 day ago
AI
BAS Specialist
Ainsworth Inc
Mississauga, ON
- Full-time
Regular supervision provided by Regional BAS Coordinator and dotted line to the Project Manager while providing mentoring of BAS Tech 2.
Added 1 day ago
AI
Health and Safety Coordinator
Ainsworth Inc
Surrey, BC
- Full-time
Reporting to the HSE Director, Western Canada, the Health & Safety Coordinator provides administrative and operational support for HSE programs across Western Canada. Responsibilities…
Added 1 day ago
LC
Concurrency and Parallel Processing Instructor (Sessional Faculty)
LaSalle College Vancouver
Vancouver, BC
- Full-time
…to the next, LCI Education favors the harmonization of its programs, which makes for greater flexibility, better control over the quality of its services, and deeper respect towards the…
Added 1 day ago
UO
Social Media and News Coordinator
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Marketing and Communications, the Social Media and News Coordinator plays an integral role in UCAM’s mandate to communicate UVic’s vision and achieve its strategic…
Added 1 day ago
JB
Jr. Project Manager - Jayman Living Mixed Use
Jayman Built
Calgary, AB
- $80,000 to $90,000 CAD / year
3-5 years in construction as a Project Coordinator, Project Engineer, or similar role.
Added 1 day ago
BG
Purchasing Agent
BV GLAZING
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
We’re delighted that you’re considering building a career with BVG. Through regular development conversations, training programs, and a competitive benefits plan, we’re committed to…
Added 1 day ago
MD
Fisheries Populations Monitoring and Regulations Manager - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…in employees by providing benefits, support resources, and training and development…
Added 1 day ago
YS
Reproductive Health Manager
Yemen ShortList
Aden
- Full-time
The position requires strong emphasis in training and developing the capacity of national and partner staff; the successful candidate should therefore have experience in capacity building,…
Added 1 day ago
CS
HSE Field Coordinator (Electrical)
Canem Systems Ltd.
Red Deer, AB
- Full-time
The HSE Field Coordinator is responsible for coordinating, monitoring and assessing the procedures, protocols and practices that relate to safety on a project. This includes…
Added 1 day ago
TC
Communications and Engagement Coordinator
The Corporation of The City of Victoria
Victoria, BC
- Other
The City of Victoria is seeking a proactive and collaborative Communications and Engagement Coordinator to join our team. This position works with various departments to help residents…
Added 2 days ago
VE
Sr. Surface Land Coordinator
Vermilion Energy
Calgary, AB
- Full-time
Vermilion is seeking a Sr. Surface Land Coordinator to join our Canadian Business Unit as a key partner to our asset teams, brokers, landowners, regulators and other stakeholders, ensuring…
Added 2 days ago
FH
Registered Nurse - Surgical Services - Surgical Specialty Unit - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $41.42 to $59.52 CAD / hour
- Other
The Burnaby Hospital redevelopment project is a multi-phase project that will transform the hospital into a modernized medical and surgical health care campus. Phase one is slated to open…
Added 2 days ago
PD
Health and Safety Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
The Health & Safety Coordinator will support all health and safety and environmental related initiatives on worksites, ensuring all employees are provided a safe work environment. This role…

Wonderbrands

Administrative & Operations Coordinator

Toronto, ON, Canada
Etobicoke, ON, Canada

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Job details

Apply by: Oct 5, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Posting

SUMMARY

READY FOR A TASTY NEW CHALLENGE?

Summary

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Location: Etobicoke, ON. - Travel to various sites may be required

RESPONSIBILITIES

Operations:

Ensure invoices are processed and approved in a timely manner
SAP – Create PO’s, Receive PO’s
Receive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S to ensure training is scheduled and completed
Work with H&S to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB’s and keep log
Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisors
SIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOA
Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

Completion of high school: College degree an asset
3+ years experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentiality
SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations

Uses insight and knowledge to influence others

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success

Empowers others by delegating and providing support and opportunities for growth

Identifies, raises and resolves conflict

Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun

Provides feedback to reinforce results

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

#INDOPBR

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More about this job

Responsibilities

The Administrative & Operations Coordinator provides comprehensive administrative support, including payroll, HR, and health and safety management for hourly team members. They are also responsible for office operations, event coordination, and maintaining accurate records within SAP, Workday, and Kronos systems.

Requirements

The ideal candidate has at least 3 years of experience in a manufacturing environment and possesses strong computer skills in Word, Excel, and PowerPoint. A high school diploma is required, while a college degree is considered an asset.

Skills

Administrative Support
Operations Coordination
Payroll Administration
Human Resources Support
Health And Safety Compliance
SAP
Kronos
Workday
Data Management
Time Management
Event Coordination
Budgeting
Record Keeping
Communication
Organizational Skills
Detail Oriented

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Payroll
Human Resources
Health And Safety
SAP
Kronos
Workday
Manufacturing
Budgeting
Event Coordination
Data Entry
Compliance
Training Matrix
Benefits Administration
Pension Management
Leave Management
Inventory
Invoicing
Office Management
Confidentiality
Reporting
Scheduling
Procurement
Database Management
Communication
Time Management
Project Planning
Interpersonal Skills
Detail Oriented

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