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Added 1 hour ago
Facilities Coordinator
Dye & Durham Talent Team
Toronto, ON
Dye & Durham, a leading global provider of cloud–based software and technology solutions, provides critical information services and workflows used by clients all over the world to manage…
Added 2 hours ago
M
Provincial Occupational Health & Safety Coordinator
Medavie
Dartmouth, NS · NS Admin Office Dartmouth
- Full-time
The Provincial Occupational Health and Safety Coordinator is knowledgeable of the Nova Scotia Occupational Health and Safety Act and regulations and serves as a subject matter expert for…
Added 6 hours ago
W
Associate Client Advocate (Account Manager) - Natural Resources
WTW
Calgary, AB
- Full-time
…collaborates across WTW resources to deliver client-focused solutions. The role combines client engagement, operational coordination, insurance expertise, and leadership responsibilities,…
Added 8 hours ago
Coordinator, Construction Services
Defence Construction Canada
Ralston, AB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 9 hours ago
W
Facility Assistant
Worley
Markham, ON
- Full-time
…consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and…
Added 10 hours ago
DC
Coordinator, Project Management
Defence Construction Canada
Cold Lake, AB
- Full-time
We're looking for a Coordinator, Project Management who thrives in a collaborative, fast-paced environment. You'll play a key role in supporting the planning and delivery of infrastructure…
Added 10 hours ago
DC
Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
We're looking for a Coordinator, Facility Management to help manage facilities, maintenance contracts, and service providers that support Canada's defence operations. In this role, you'll…
Added 14 hours ago
Hearing Coordinator
Government of Alberta
AB
The Appeals Commission for Alberta Workers’ Compensation has an exciting opportunity for you to join our team as a Hearing Coordinator!
Added 15 hours ago
IT
HSE Coordinator
InTandem Talent
AB · Kitimat, BC · Calgary, AB · Edmonton
- Full-time
Position: Health, Safety, and Environmental (HSE) Coordinator
Added 16 hours ago
Coordinator, Construction Services
Defence Construction Canada
Cold Lake, AB
We’re looking for a Coordinator, Construction Services who thrives in a fast-paced environment, someone skilled in contract administration, communication, and risk management - ready to…
Added 16 hours ago
BB
Project Coordinator
Bosch Building Technologies North America
Quebec, QC
- Full-time
The Project Coordinator will manage, coordinate, and execute the project plan. Participate in the delivery of all activities and manage resources for efficiency and project profitability.…
Added 17 hours ago
B
Health & Safety Coordinator
BGIS
Montreal, QC
- Full-time
Reporting to the Director, Wellness, the Health, Safety & Wellness Coordinator will assist and support in the continued development, implementation and evaluation of our health & safety and…
Added 19 hours ago
NC
Human Resources Business Advisor - Ottawa (1 Year Term)
NAV CANADA
Ottawa, ON
- Full-time
…judgement and are ok with not having all the answers and coming to solutions…
Added 19 hours ago
I-
BIM Coordinator – Piping / Building Mechanical Systems (Industrial Refrigeration, Plumbing, Heating & Cooling)
I8IS - Infiniti Software Solutions
Quebec, QC
- Full-time
Reporting to the Industrial Refrigeration Supervisor, the BIM Coordinator produces and coordinates models and shop/execution drawings (construction, sleeving, fabrication) using AutoCAD /…
Added 19 hours ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Missions System International
Calgary, AB
- Internship
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 19 hours ago
HE
ELECTRICAL & INSTRUMENTATION PLANNER
HWN Energy Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Reporting to the Maintenance Coordinator, the E & I Planner is responsible for coordinating and supporting the safe, reliable, and efficient maintenance of company equipment and facilities,…
Added 19 hours ago
B
Property Services Coordinator II
BGIS
Montreal, QC
- Full-time
The Property Service Coordinator II is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).…
Added 19 hours ago
M&
Office Services Coordinator
McKinsey & Company
Calgary, AB
- Full-time
…tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but…
Added 20 hours ago
GD
Co-op Winter 2027 Engineering Project Coordinator - 8-16 Months
General Dynamics Mission Systems–Canada
Calgary, AB
- Internship
…engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical solutions that enhance national security, strengthen…
Added 20 hours ago
QC
Engineering Coordinator
Quarry Consulting
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
The purpose of the Engineering Coordinator - Projects is to be the technical lead for projects. This person ensures that high level design and technical aspects of the projects are solved.…
Added 20 hours ago
A
HSE Project Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
The Site HSE Coordinator is supporting all functions of the HSE team from bidding, preparation, drafting procedures and plans as well as active support on the execution of construction…
Added 20 hours ago
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Lead of Launch Management 73621
ZF LIFETEC
Midland, ON
- Full-time
Act as liaison between the APQP team and Project Management / Design Engineering corporate functions to ensure timely launches and robustness of product and process design.
Added 22 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
…stakeholder relationships, and facilitating collaboration to achieve project objectives. – 2…
Added 23 hours ago
NC
HR Business Advisor - Ottawa (1 Year Term)
NAV CANADA
Ottawa, ON
- Temporary
…judgement and are ok with not having all the answers and coming to solutions…
Added 1 day ago
V
Coordonnateur de projet
VINCI
Vancouver, BC
- Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…

Wonderbrands

Administrative & Operations Coordinator (Manufacturing)

Toronto, ON, Canada
Etobicoke, ON, Canada

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Job details

Apply by: Oct 5, 2027
Posting language: English
Posted: Oct 5, 2026

Original job description

Job Posting

SUMMARY

READY FOR A TASTY NEW CHALLENGE?

Summary

The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities. Operations Coordinator reports to Bakery Leader. The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only. This is a fully on-site role and will require some flexibility with schedule for event coordination dates.

Location: Etobicoke, ON. - Travel to various sites may be required

RESPONSIBILITIES

Operations:

Ensure invoices are processed and approved in a timely manner
SAP – Create PO’s, Receive PO’s
Receive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member’s confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)
Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader

Health & Safety:

Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie. Expired forklift licenses upcoming etc)
Review frequently to help coordinate with H&S to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S to ensure training is scheduled and completed
Work with H&S to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs

Talent & Development

Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)
Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB’s and keep log
Draft letters and reminders for expired work permits

Payroll

Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisors
SIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)
Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll

Benefits, Pension and Leaves Management

Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)
Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOA
Make changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)
Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basis

REQUIRED EXPERIENCES

Completion of high school: College degree an asset
3+ years experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, PowerPoint)
Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced environment managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentiality
SAP knowledge is an asset.

Wonderbrands Group Competencies

FGF Group Competencies:

Adaptive Intelligence - Team Members respond effectively to challenges by evolving their skills, mindset, and approach.

Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change. Quickly adjusts to new priorities and actively seeks innovative solutions. Uses setbacks as opportunities for growth

and applies a relentless focus on improving outcomes. Approaches challenges with a proactive, solutions-driven mindset and openness to feedback.

Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.

Collaborative Intelligence - Collaborative intelligence empowers teams to unlock collective strengths and achieve results through synergy and mutual trust.

Team First and Collaboration: Engages with Team Members and colleagues, builds relationships, and fosters an inclusive, innovative environment.

Entrepreneurial Intelligence - Equips Team Members to identify opportunities, overcome setbacks, and move ideas to execution effectively.

Continuous Improvement: Drives innovation and optimizes processes to enhance quality and productivity.

Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.

Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.

Leadership Competencies

Inspire & Energize Team Members

Continually inspires and develops Team Members and promote cross-functional collaboration.

Supports, shared knowledge and experience with your Team through authentic conversations and development planning

Communicates clear expectations

Uses insight and knowledge to influence others

Understands and acknowledge differences and modifies style to support unleashing potential

Demonstrates patience and empathy, while listening

Create Winning Relationships

Inspire enthusiasm & commitment by communicating a clear path to success

Empowers others by delegating and providing support and opportunities for growth

Identifies, raises and resolves conflict

Builds trust and models the “Coach Approach”

Entrepreneurial Leadership

Encourages informed risk-taking and supports learning from outcomes.

Creates an environment where your team enjoys working hard while having fun

Provides feedback to reinforce results

Disclaimer: The above describes the general responsibilities, required knowledge and skills.  Please keep in mind that other duties may be added, or this description may be amended at any time.

In compliance with Ontario’s Bill 190, we confirm that this posting represents a current existing vacancy within our organization.

We affirm that our hiring process, including candidate screening, evaluation, and selection, does not involve the use of Artificial Intelligence (AI) or automated decision-making tools. All assessments and decisions are conducted by qualified human professionals to ensure fairness, transparency, and compliance with Bill 149.

#INDOPBR

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More about this job

Responsibilities

The Administrative & Operations Coordinator provides comprehensive administrative support, including payroll, HR, and health and safety management for hourly team members. They are also responsible for office operations, event coordination, and maintaining accurate records within SAP, Workday, and Kronos systems.

Requirements

The ideal candidate has at least 3 years of experience in a manufacturing environment and possesses strong computer skills in Word, Excel, and PowerPoint. A high school diploma is required, while a college degree is considered an asset.

Skills

Administrative Support
Operations Coordination
Payroll Administration
Human Resources Support
Health And Safety Compliance
SAP
Kronos
Workday
Data Management
Time Management
Event Coordination
Budgeting
Record Keeping
Communication
Organizational Skills
Detail Oriented

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Operations
Payroll
Human Resources
Health And Safety
SAP
Kronos
Workday
Manufacturing
Budgeting
Event Coordination
Data Entry
Compliance
Training Matrix
Benefits Administration
Pension Management
Leave Management
Inventory
Invoicing
Office Management
Confidentiality
Reporting
Scheduling
Procurement
Database Management
Communication
Time Management
Project Planning
Interpersonal Skills
Detail Oriented

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