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Added 4 mins ago
SH
Housekeeping Aide
Southern Health-Santé Sud
Altona, MB
- Full-time
Under the direction of the Manager - Environmental Services, the Housekeeping Aide maintains assigned areas in a clean, sanitary, safe and orderly manner to ensure that the highest degree…
Added 4 mins ago
T
Security Agent
Techo-Bloc
Longueuil, QC · Saint-Hubert, QC
- Part-time
Act proactively to detect, monitor, and report any potential security threats - dangerous situations, suspicious behavior, or other concerns - promptly notifying the Security Manager;
Added 4 mins ago
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Security Agent
Techo-Bloc
Chambly, QC
- Part-time
Act proactively to detect, monitor, and report any potential security threats - dangerous situations, suspicious behavior, or other concerns - promptly notifying the Security Manager;
Added 19 mins ago
T
Security Agent
Techo-Bloc
Longueuil, QC · Saint-Hubert, Quebec
- Part-time
Act proactively to detect, monitor, and report any potential security threats - dangerous situations, suspicious behavior, or other concerns - promptly notifying the Security Manager;
Added 34 mins ago
KL
Centre Director – Tarsakallak School
Kativik llisarniliriniq
Aupaluk
- Full-time
Must have been a full-time resident of an Inuit community of Nunavik for at least ten (10) years
Added 1 hour ago
CH
Clerk IV
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager of Clinical Services: After Hours & Provider Support Services, the Clerk IV plays a key administrative role in supporting medical staff coverage across all Covenant…
Added 2 hours ago
AL
Compliance and Quality Assurance Manager
Advatix LATAM
Toronto, ON
- Full-time
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Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
Added 2 hours ago
HT
Payroll Manager, Americas
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Bolton, ON
- Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 2 hours ago
TU
Physiotherapist
The University of British Columbia
Vancouver, BC
- Part-time
Added 3 hours ago
YS
Senior Health Manager
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Aden
- Part-time
Under the supervision of the Health Coordinator, the Senior Health Manager provides technical and managerial oversight for IRC Yemen’s health portfolio country wide. The portfolio covers…
Added 3 hours ago
AH
Registered Nurse
Alberta Health Services
Three Hills, AB
- Part-time
As a Registered Nurse, you will report to the Site Manager at the Three Hills Health Centre, you will work in a fast-paced environment in Acute Care, Emergency and Labour & Delivery. This…
Added 3 hours ago
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FACILITIES AND MAINTENANCE MANAGER
Bureau Veritas | Marine & Offshore
Vancouver, BC
- Full-time
Job Title: Facilities and Maintenance Manager
Added 3 hours ago
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Health Care Aide
Alberta Health Services
Viking, AB
- Part-time
…and the surrounding communities. Reporting to the Home Care Manager, you will play an important role in delivering client-centered care that supports individuals in maintaining their…
Added 3 hours ago
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Maintenance Worker IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Are you ready to put your building operations expertise to work at one of Canada’s largest healthcare facilities? The Facilities, Maintenance, and Engineering (FM&E) team at the Arthur JE…
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Health Care Aide
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
The candidate must have the physical capability of performing all aspects of the role
Added 5 hours ago
Controller
Dentons
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Edmonton, AB · Calgary, AB
Oversee revolving credit facilities, borrowing arrangements, and covenant compliance.
Added 6 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Penticton, BC
- Internship
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Added 6 hours ago
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Family Practitioner/General Practitioner
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Penticton, BC
- Internship
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Added 6 hours ago
SA
maintenance manager
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Toronto, ON · Etobicoke, ON
- Full-time
Direct and control the operations of commercial facilities
Added 6 hours ago
Operations Administrative Support Officer
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Vancouver, BC
In coordination with the NMHO Facilities Manager prepares purchase orders for routine maintenance, service calls, materials and supplies, etc. Coordinates vendor site visits for quote and…
Added 7 hours ago
LH
Job Title Janitor/Maintenance
Lookout Housing + Health Society
Vancouver, BC
- Full-time
Must have current Occupational First Aid Level 1 Certificate
Added 7 hours ago
RT
Applications Architect - Senior
Russell Tobin
Toronto, ON
- $96.15 CAD / hour
- Full-time
The candidate will work under the direction of the Project Manager and the Senior Manager and is required to work with various project teams to delivery the solutions following all…
Added 7 hours ago
H
Service Manager
Houle
Kelowna, BC
- Full-time
We are recruiting for a Service Manager to join the Service team in our Kelowna office.

Woodfibre LNG

Site Administrative Assistant

Squamish, BC, Canada

Salary range: CAD 60,000 - 68,000 /yr · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary range: CAD 60,000 - 68,000 /yr
Job type: Full-time
Apply by: Apr 12, 2027
Posting language: English
Posted: Oct 14, 2026

Original job description

The Site Administrative Assistant is an integral member of Woodfibre LNG's dynamic Operations team. The role provides comprehensive administrative and coordination support to help the Operations Manager and team work safely, efficiently, and effectively at the Woodfibre LNG site.

The successful candidate will act as a central administrative point of coordination for team schedules and rosters, meetings and action tracking, travel and transportation, site access, onboarding, training coordination, correspondence, and administrative records. The role requires strong judgement, accuracy, discretion, and responsiveness in a fast-paced industrial setting where plans and priorities may change quickly.

The successful candidate reports directly to the Operations Manager. This is a site-based position working a 7-days-on/7-days-off rotation, with 12-hour shifts.

Requirements

Key Responsibilities

The successful applicant will:

Provide day-to-day administrative and coordination support to the Operations Manager and broader Operations team
Maintain Operations team calendars, schedules, duty coverage information, contact lists, organizational information, and rotational rosters, ensuring updates are accurate and communicated promptly
Support shift and rotation changes by coordinating approved schedule updates, identifying administrative impacts, and communicating revised arrangements to affected stakeholders
Coordinate Operations meetings, including scheduling, invitations, rooms or virtual meeting arrangements, agendas, materials, attendance records, and logistical requirements
Record clear meeting minutes, decisions, and assigned actions; maintain action logs and follow up with owners to support timely completion
Coordinate training, orientations, inductions, and other scheduled learning activities for Operations personnel; maintain current schedules and track required completion information
Book approved employee travel and coordinate ground and marine transportation in accordance with Company procedures and manager authorization
Maintain accurate arrival, departure, and transportation schedules and communicate relevant updates to employees, site contacts, transportation providers, and other stakeholders
Respond to itinerary changes, cancellations, delays, and other travel disruptions, escalating operational or cost impacts to the appropriate manager
Maintain supporting travel records and assist with the reconciliation of approved travel expenses, invoices, or related documentation in coordination with Finance and budget owners
Coordinate visitor access requests, site visits, orientations, inductions, transportation details, and host information with Security, HSS, site contacts, and other accountable teams
Prepare new-hire onboarding schedules and coordinate site mobilization activities with Operations, Human Resources, IT, Security, HSS, Facilities, and other stakeholders
Coordinate badge, system-access, workspace, equipment, and other onboarding requests, while ensuring approvals and access decisions remain with the accountable functions
Track mandatory training, orientation, and onboarding requirements and follow up on outstanding administrative items before mobilization or access deadlines
Maintain organized shared drives, folders, administrative files, team records, and distribution lists in accordance with Company filing, privacy, retention, and access requirements
Maintain approved templates and current forms, remove or archive superseded administrative materials, and help team members locate the correct documents
Prepare, proofread, and format correspondence, meeting materials, notices, schedules, reports, presentations, and other administrative documents
Update procedures, work instructions, trackers, logs, and administrative records under the direction of the document owner; coordinate reviews and approvals where required
Retrieve and organize administrative records to support audits, assurance activities, internal reviews, and management requests
Receive and route general site and Operations enquiries, maintaining professional, timely, and service-oriented communication
Maintain effective handover notes at the end of each rotation so open actions, schedule changes, visitors, travel issues, and priority items remain visible and are progressed without interruption
Handle employee, travel, access, and operational information with appropriate confidentiality and discretion
Follow all Company HSSE requirements and site work practices and promptly report hazards, incidents, or concerns
Identify opportunities to improve administrative processes, standardization, information accuracy, coordination, and service delivery
Perform other duties within the scope of the role, as assigned

Required Experience and Qualifications:

At least five years of progressively responsible site administration, operations administration, project administration, or comparable coordination experience
Diploma or certificate in business administration, office administration, or a related discipline is preferred; an equivalent combination of education and experience will be considered
Experience supporting an industrial, construction, energy, natural resources, manufacturing, utilities, remote-site, or other operational environment is preferred
Demonstrated experience coordinating complex travel, workforce rosters, schedules, meetings, and changing logistical requirements
Advanced proficiency with Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and OneDrive
Experience using travel-booking, roster, scheduling, expense, document-management, learning-management, or site-access systems
Strong minute-taking, document formatting, proofreading, records organization, and action-tracking skills
Experience supporting onboarding, training coordination, visitor access, and cross-functional administrative processes
Ability to maintain accurate records and work effectively with confidential employee and business information

Skills and Competencies:

Highly organized and detail-oriented, with the ability to coordinate multiple deadlines, schedules, and stakeholders without losing accuracy
Strong judgement and initiative, including the ability to identify urgent operational matters, resolve routine issues independently, and escalate appropriately
Clear and professional written and verbal communication skills, with the ability to work effectively with frontline employees, managers, contractors, service providers, and visitors
Calm, adaptable, and service-oriented when responding to last-minute travel changes, schedule disruptions, competing priorities, or time-sensitive requests
Demonstrated discretion, professionalism, and respect for confidentiality
Collaborative approach and ability to build effective working relationships across Operations, Human Resources, HSS, IT, Security, Facilities, Finance, and external providers
Commitment to safe work, accountability, reliable follow-through, continuous improvement, and effective rotational handovers

Additional Requirements:

This is a site-based position working a 7-days-on/7-days-off rotation with 12-hour shifts
Ability and willingness to travel to and from the Woodfibre LNG site by marine vessel and comply with applicable transportation and site-access requirements
Ability to work in an active industrial and construction environment and comply with all site orientation, personal protective equipment, security, and HSSE requirements
Flexibility to provide occasional support outside scheduled hours when required to address urgent travel, access, or operational coordination needs
A valid driver's license
Must be legally entitled to work in Canada

Benefits

Salary range: CAD 60,000 - 68,000 /yr

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative and coordination support to the Operations Manager and team, including schedules, rosters, meetings, travel, transportation, site access, onboarding, training, correspondence, and records. Maintain accurate documentation and handovers, coordinate with internal and external stakeholders, and follow site HSSE requirements.

Requirements

Requires at least five years of relevant site, operations, project administration, or coordination experience; a business or office administration diploma or certificate is preferred, or equivalent experience. Candidates should have advanced Microsoft 365 skills, experience coordinating complex logistics and administrative processes, strong judgment and communication skills, and the ability to work on-site in an industrial environment on a 7-days-on/7-days-off rotation.

Skills

Administrative Coordination
Schedule And Roster Management
Travel Coordination
Meeting Coordination
Minute-Taking
Action Tracking
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
OneDrive
Records Management
Onboarding And Training Coordination

Visa sponsorship

Not detected in the job text

Keywords

Microsoft 365
Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
SharePoint
OneDrive
Travel Booking
Roster Management
Scheduling Systems
Expense Reconciliation
Document Management
Learning Management Systems
Site Access Systems
Site Administration
Operations Administration
Meeting Minutes
Action Tracking
Records Management
Onboarding
Training Coordination
Visitor Access
Marine Transportation
Industrial Environment
HSSE
Confidentiality
Rotational Handovers

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Work requirements

Jobs in Canada