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Added 12 mins ago
Admin Assistant
Lift Schools
Laurentian Valley, ON
Part-time
We are looking for a warm, enthusiastic and organised Admin Assistant to join our school team.
Added 12 mins ago
Leasing Coordinator
Foundation Properties
Open Hall, NL
Full-time
This position reports to the Operations Manager and works closely with the Administrative Assistant, Maintenance Technician, and Resident Building Coordinators.
Added 12 mins ago
Administrative Assistant
PTR Global
ON · Ontario, Canada
Contract
Our insurance client is seeking an Operations Planning Administrator to support colleagues within the Operations Planning Department. This role is ideal for someone who is organized,…
Added 12 mins ago
Technicien(ne) de l'entrepot magasin / Store Warehouse Associate
Mobilia Canada
QC · Montérégie, QC
Full-time
Remonter rapidement les anomalies au superviseur entrepôt magasin et/ou au gérant et/ou à l’assistant gérant.
Added 12 mins ago
Temporary Assistant Manager - Polo Park
Lush Fresh Handmade Cosmetics North America
Winnipeg, MB
Full-time
As Assistant Manager, you bring Lush’s Leadership Practices into all elements of your business interactions with customers, fellow staff and operations: Be Real, Be Curious, Lead…
Added 12 mins ago
Executive Assistant to the CEO
WSP in Canada
Montreal, QC
Full-time
Added 12 mins ago
Assistant Deli/Cheese Manager
Farm Boy Inc.
Oakville, ON
$21 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 14 mins ago
Assistant Store Manager Winners Central City
The TJX Companies, Inc.
Surrey, BC
Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 14 mins ago
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
As the Assistant Superintendent, you will be in the field responsible for on-site construction activities. You will help to oversee day-to-day site operations, manage field staff and trade…
Added 29 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
From $20.5 CAD / hour
Full-time
Provide hands-on support to daily operations by assisting with cashier coverage, customer service, overrides, schedule maintenance, cart retrieval, and general store cleanliness.
Added 29 mins ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
From $20.5 CAD / hour
Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 29 mins ago
Maintenance Assistant
Amica Senior Lifestyles
BC · West Vancouver, British Columbia
A day in the life of a Maintenance Assistant:
Added 42 mins ago
Assistant Service Manager
Farm Boy Inc.
Kingston, ON
$20.5 CAD / hour
Full-time
Provide hands-on support to daily operations by assisting with cashier coverage, customer service, overrides, schedule maintenance, cart retrieval, and general store cleanliness.
Added 43 mins ago
Airports - Assistant Store Manager
Wirelessdna
Mississauga, ON
…do - high traffic, high stakes, and high opportunity. As an Assistant Store Manager, you are the Store Manager’s right hand and their equal on the floor. You carry the same energy, drive…
Added 43 mins ago
Senior Executive Assistant
Chartwell
Mississauga, ON
Full-time
The Senior Executive Assistant provides high-level, confidential, and proactive executive support to the Chief Investment Officer/Chief Legal Officer and Chief Financial Officer. This role…
Added 43 mins ago
Location Assistant
Richardson International
Swift Current, SK
Full-time
Working with Richardson opens the door to a world of possibility. We currently have an opportunity for a Location Assistant at our Richardson Pioneer Ag Business Centre located in Swift…
Added 59 mins ago
Administrative Assistant
Niagara College
Welland, ON
Applications are invited for the position of Temporary Part-Time Administrative Assistant Position in the School of Trades, located at the Welland Campus. The starting hourly rate is…
Added 1 hour ago
Senior Fund Accountant
BNP Paribas
Montreal, QC
Full-time
…mission by providing reliable and accurate oversight of fund operations to maintain client trust. The Assistant Manager serves as a dependable back-up to the supervisor and works closely…
Added 1 hour ago
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Toronto, ON
Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
Contrôleur adjoint et fiscaliste - Centre-ville de Montréal - 85 k$ à 95 k$ / Assistant Controller
Quantum Management Services Ltd.
Montreal, QC
$85,000 to $95,000 USD / year
Full-time
A highly reputable private investment firm is seeking an Assistant Controller & Tax to support its Accounting and Tax teams. This is an excellent opportunity to join a well-established…
Added 1 hour ago
Assistant General Manager
Vintage Group
Calgary, AB
$60,000 to $80,000 CAD / year
Full-time
We are seeking a dedicated and experienced Assistant General Manager to join our dynamic team at Luca Restaurant. In this role, you will play a crucial part in the daily operations of our…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Air Conditioning/Refrigeration Technician - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
Full-time
Under the general direction of the Assistant Manager, Maintenance and Operations, the Air Conditioning/Refrigeration Technician performs a variety of skills related to the trade which are…
Added 1 hour ago
Contrôleur adjoint - Blainville - 85 k$ à 95 k$ / Assistant Controller - Blainville - $85K to $95K
Quantum Management Services Ltd.
Blainville, QC
$85,000 to $95,000 USD / year
Full-time
…de prévision, participera aux vérifications, supervisera les opérations liées aux comptes clients et contribuera aux projets d'amélioration des processus à l'échelle de…
Added 1 hour ago
Store Manager
Blacksmith Bakery
Langley (District), BC · City of Langley, BC
Full-time
The Store Manager oversees daily café operations and leads the team to deliver exceptional service, product quality, and hospitality that reflect Blacksmith Bakery’s standards. This is a…

WoodGreen Community Services

Program Assistant (2026-361-CP)

Toronto, ON, Canada

Pay: Competition #2026-361-CPProgram Assistant (2026-361-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:21 hours/week (3 days a week between Mon - Thu, 9am - 5pm)Work Setting:Exclusively onsite: 815 Danforth Ave, Toronto, ONSalary:F: $29.53/hourApplication Deadline:September 23, 2026 at 11:59pm Program Overview Workforce Development offers various programs to support community members in improving their soft and technical skills and helps individuals secure long-term employment in specific sectors.
Job type: Part-time
Apply by: Mar 20, 2027
Experience: Grade 12 Education and/or 2+ years’ work experience in office administration
Working hours: 21 hours/week
Posting language: English
Posted: Sep 16, 2026

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Original job description

Competition #2026-361-CPProgram Assistant (2026-361-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:21 hours/week (3 days a week between Mon - Thu, 9am - 5pm)Work Setting:Exclusively onsite: 815 Danforth Ave, Toronto, ONSalary:F: $29.53/hourApplication Deadline:September 23, 2026 at 11:59pm
Program Overview
Workforce Development offers various programs to support community members in improving their soft and technical skills and helps individuals secure long-term employment in specific sectors. The Workforce Development team supports those unemployed or under-employed with specific skills training and employment support for attachment with employers in various sectors.

The Program Assistant provides administrative and operational support to the Workforce Development team. This position ensures smooth day-to-day operations, supports client services, and contributes to the planning and execution of activities, events, and procedures. The Program Assistant acts as the first point of contact for clients and visitors, ensuring excellent customer service and efficient handling of inquiries and appointments.

The Program Assistant works collaboratively with staff, managers, and external service providers to support client needs and program objectives. They are responsible for a range of duties, including front desk coverage, data entry, event support, and facilities support. The role involves interacting with clients, maintaining accurate records, and ensuring compliance with organizational policies and procedures.

What You Will Do

Make a difference in the lives of people and organizations by using your knowledge and administrative skills to support the Workforce Developmental team and serve community members seeking employment-related services
Use a variety of digital tools to manage data related to communication, research activities, participants, contacts and events (e.g., Client Relationship Management System, Eventbrite, MS Teams, MS Outlook, Excel)
Enter invoices in the invoice management system and manage invoice records
Respond (via telephone, email, in person, mail) to inquiries relating to aspects of greeting and welcoming adults, newcomers, persons with disabilities, students, youth, employers, and guests
Register and refer clients for appropriate services
Update and maintain information/records on management information systems
Initiate outbound calls and email correspondence to notify research participants, clients/visitors/employers of workshop registration, surveys, updated information, and support marketing
Create Word documents of confidential reports, agendas, submissions, minutes, and proposals
Oversee and maintain data according to the established management information systems and procedures and archiving files while adhering to privacy and confidentiality requirements
Compile and generate financial and statistical reports
Complete special assignments such as preparing for community meetings, sending out broadcast flyers and emails to the community as required, handling petty cash, ordering stationery, etc

What You Bring to the Team

Grade 12 Education and/or 2+ years’ work experience in office administration

What Sets You Apart

Excellent verbal and written communication skills
Advanced skills utilizing Microsoft Office Applications, 50+ net wpm typing. Strong computer literacy, including Intermediate Excel report writing
Patience, compassion, and sensitivity to different cultures and different levels of abilities
Excellent listening, customer service, decision-making, judgment, attention to detail, problem-solving skills, and understanding when to escalate complex issues to management
Ability to work within a team environment with limited supervision
Well-organized team player who can take initiative to manage change/transitions with the ability to prioritize and multi-task promptly
Takes pride and initiative in work to ensure a high standard of service
Ability to learn quickly, adaptable, flexible, and resourceful
Sensitivity to confidential information
Demonstrated ability to set and meet deadlines/targets
Knowledge of the social services non-profit employment sector is an asset
Understanding of and sensitivity to issues facing vulnerable populations is an asset
Crisis Intervention and First Aid Certifications are considered an asset

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More about this job

Responsibilities

The Program Assistant provides administrative and operational support to the Workforce Development team, including front desk coverage and data management. They act as the primary point of contact for clients and visitors while ensuring efficient day-to-day program operations.

Requirements

Candidates must have a Grade 12 education and at least two years of experience in office administration. Proficiency in Microsoft Office applications and strong communication skills are required for this role.

Skills

Office administration
Microsoft Office
Data entry
Customer service
Communication skills
Excel
Record keeping
Event support
Typing
Problem-solving
Attention to detail
Time management
Interpersonal skills
Confidentiality
Crisis intervention

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workforce Development
Data Entry
Eventbrite
MS Teams
MS Outlook
Excel
Invoice Management
Customer Service
Administrative Support
Social Services
Non-profit
Crisis Intervention
First Aid
Record Keeping
Confidentiality
Reporting
Scheduling
Communication

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