Jobs in Canada

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Added 35 mins ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 1 hour ago
Medical Laboratory Assistant
Hamilton Health Sciences
Hamilton, ON
Part-time
The Medical Laboratory Assistant is responsible for: the receipt, sorting and labeling of microbiology specimens; computing data entry of patient and test information; processing and…
Added 1 hour ago
Medical Lab Assistant
Hamilton Health Sciences
Hamilton, ON
Part-time
Under supervision and direction the Medical Laboratory Assistant is responsible for the proper collection of appropriate specimens for laboratory testing on outpatients. The Lab Assistant…
Added 2 hours ago
Administrative Assistant, Political Science, Faculty of Arts
University of Calgary
Calgary, AB
Part-time
The Department of Political Science in the Faculty of Arts invites applications for an Administrative Assistant position. This Part-time Fixed Term position is for approximately 1 year…
Added 3 hours ago
Research Assistant II, Dept of Medicine Research
St. Michael's Hospital
Toronto, ON
Full-time
The Toronto Clinical Osteoarthritis Research Program is currently looking for a Research Assistant II to join its growing research efforts, and in particular, support projects co-lead by…
Added 4 hours ago
Clinical Research Coordinator and Genetic Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 5 hours ago
Laboratory Assistant (BCGEU) - Part Time Regular (Float) - Richmond, BC
LifeLabs Medical Laboratory Services
Richmond, BC
Part-time
As a Laboratory Assistant you will be responsible for the specimen collection process, from greeting patients through to preparation of specimens for transportation. This is an important…
Added 5 hours ago
Real Estate Paralegal
Hall & Larocque LLP
Vancouver, BC
Full-time
· Legal Assistant or Paralegal certificate or diploma from a recognized Canadian program
Added 5 hours ago
Tenure Track Assistant Professor in Theoretical Biophysics
Biophysical Society of Canada
Montreal, QC
Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the field of Theoretical Biophysics. The anticipated…
Added 6 hours ago
Canada Impact+ Emerging Leader in the Chemistry of Wildfires - Assistant Professor
The University of British Columbia
Kelowna, BC
Full-time
The position will join UBC’s Centre for Wildfire Coexistence and build on UBC Okanagan’s wildfire research cluster, led by the Eddie Goldenberg Research Chair of Canada in Wildfire…
Added 6 hours ago
Canada Impact+ Emerging Leader in the Chemistry of Wildfires - Assistant Professor
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
Full-time
The position will join UBC’s Centre for Wildfire Coexistence and build on UBC Okanagan’s wildfire research cluster, led by the Eddie Goldenberg Research Chair of Canada in Wildfire…
Added 6 hours ago
Executive Assistant/Project Coordinator, Permanent Full time
The Corporation of UCLG
Brockville, ON
Full-time
The Executive Assistant/Project Coordinator is responsible for providing professional and efficient executive services to the assigned Divisional Directors. The position will also undertake…
Added 7 hours ago
Clinic Assistant
HealthCareersInSask.ca
Regina, SK
Full-time
The Clinic Assistant supports the department by performing a variety of clerical and patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic…
Added 7 hours ago
Clinic Assistant
HealthCareersInSask.ca
Regina, SK
Full-time
The Clinic Assistant supports the department by performing a variety of clerical and patient care tasks. This position reports to a Director or Manager in Radiation Therapy, Systemic…
Added 7 hours ago
Casual Infusion Nurse - Barrie, ON
McKesson
Barrie, ON
Part-time
…Gmail or Hotmail. Note that McKesson does rely on a virtual assistant (Gia) for certain recruiting-related communications with…
Added 7 hours ago
Office Assistant C
McGill University
Sherbrooke, QC
Part-time
· Assisting with the coordination of teaching activities related to the English for law programming and research activities related to access to justice in general
Added 8 hours ago
EarthWorks Student Research Assistant
EarthWorks at Capilano University
Vancouver, BC
Full-time
The Student Research Assistant, under the supervision and direction of faculty or an administrator, will assist with creative activity, research and scholarship-related activities. Typical…
Added 8 hours ago
Program Assistant - Surgical and Interventional Sciences (SIS) Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 8 hours ago
Tenure-Track Faculty Position in Theoretical Biophysics at McGill University
Physics World
Montreal, QC
Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the field of Theoretical Biophysics. The anticipated…
Added 8 hours ago
Tenure-Track Faculty Position in Astrophysics at McGill University
Physics World
Montreal, QC
Full-time
The Department of Physics at McGill University invites applications for a tenure-track appointment at the rank of Assistant Professor in the fields of Transient Astrophysics, Astroparticle…
Added 8 hours ago
Anesthesia Assistant
Humber River Health
Toronto, ON · Greater Toronto, ON
Other
…initiatives in the diverse community we serve. The Anesthesia Assistant will work within the Surgical Program to provide technical and clinical support to our patients and the surgical…
Added 8 hours ago
Program Assistant (2026-361-CP)
WoodGreen Community Services
Toronto, ON
Part-time
Competition #2026-361-CPProgram Assistant (2026-361-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:21 hours/week (3 days a week between Mon…
Added 8 hours ago
Laboratory Assistant (BCGEU) - Part Time Regular (Float) - Vancouver, BC
LifeLabs
Vancouver, BC
Part-time
As a Laboratory Assistant you will be responsible for the specimen collection process, from greeting patients through to preparation of specimens for transportation. This is an important…
Added 9 hours ago
Executive Assistant
Sagamok Anishnawbek
Sagamok, ON
Up to $25 CAD / hour
Full-time · Contract
The Executive Assistant plays a key role in optimizing the Director of Family and Community Support Services' professional efficiency and enables the Director to focus on strategic business…
Added 10 hours ago
Lab Patient Technician - Temporary Part Time Regular - North York, ON
LifeLabs
Toronto, ON
Part-time
Graduate of an approved Laboratory Assistant program or equivalent are preferred.

WoodGreen Community Services

Program Assistant (2026-361-CP)

Toronto, ON, Canada

Pay: Competition #2026-361-CPProgram Assistant (2026-361-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:21 hours/week (3 days a week between Mon - Thu, 9am - 5pm)Work Setting:Exclusively onsite: 815 Danforth Ave, Toronto, ONSalary:F: $29.53/hourApplication Deadline:September 23, 2026 at 11:59pm Program Overview Workforce Development offers various programs to support community members in improving their soft and technical skills and helps individuals secure long-term employment in specific sectors.
Job type: Part-time
Apply by: Mar 20, 2027
Experience: Grade 12 Education and/or 2+ years’ work experience in office administration
Working hours: 21 hours/week
Posting language: English
Posted: Sep 16, 2026

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Original job description

Competition #2026-361-CPProgram Assistant (2026-361-CP)Employment Type:Contract Hourly (Until March 31, 2027), Bargaining Unit (1 Vacancy)Work Hours:21 hours/week (3 days a week between Mon - Thu, 9am - 5pm)Work Setting:Exclusively onsite: 815 Danforth Ave, Toronto, ONSalary:F: $29.53/hourApplication Deadline:September 23, 2026 at 11:59pm
Program Overview
Workforce Development offers various programs to support community members in improving their soft and technical skills and helps individuals secure long-term employment in specific sectors. The Workforce Development team supports those unemployed or under-employed with specific skills training and employment support for attachment with employers in various sectors.

The Program Assistant provides administrative and operational support to the Workforce Development team. This position ensures smooth day-to-day operations, supports client services, and contributes to the planning and execution of activities, events, and procedures. The Program Assistant acts as the first point of contact for clients and visitors, ensuring excellent customer service and efficient handling of inquiries and appointments.

The Program Assistant works collaboratively with staff, managers, and external service providers to support client needs and program objectives. They are responsible for a range of duties, including front desk coverage, data entry, event support, and facilities support. The role involves interacting with clients, maintaining accurate records, and ensuring compliance with organizational policies and procedures.

What You Will Do

Make a difference in the lives of people and organizations by using your knowledge and administrative skills to support the Workforce Developmental team and serve community members seeking employment-related services
Use a variety of digital tools to manage data related to communication, research activities, participants, contacts and events (e.g., Client Relationship Management System, Eventbrite, MS Teams, MS Outlook, Excel)
Enter invoices in the invoice management system and manage invoice records
Respond (via telephone, email, in person, mail) to inquiries relating to aspects of greeting and welcoming adults, newcomers, persons with disabilities, students, youth, employers, and guests
Register and refer clients for appropriate services
Update and maintain information/records on management information systems
Initiate outbound calls and email correspondence to notify research participants, clients/visitors/employers of workshop registration, surveys, updated information, and support marketing
Create Word documents of confidential reports, agendas, submissions, minutes, and proposals
Oversee and maintain data according to the established management information systems and procedures and archiving files while adhering to privacy and confidentiality requirements
Compile and generate financial and statistical reports
Complete special assignments such as preparing for community meetings, sending out broadcast flyers and emails to the community as required, handling petty cash, ordering stationery, etc

What You Bring to the Team

Grade 12 Education and/or 2+ years’ work experience in office administration

What Sets You Apart

Excellent verbal and written communication skills
Advanced skills utilizing Microsoft Office Applications, 50+ net wpm typing. Strong computer literacy, including Intermediate Excel report writing
Patience, compassion, and sensitivity to different cultures and different levels of abilities
Excellent listening, customer service, decision-making, judgment, attention to detail, problem-solving skills, and understanding when to escalate complex issues to management
Ability to work within a team environment with limited supervision
Well-organized team player who can take initiative to manage change/transitions with the ability to prioritize and multi-task promptly
Takes pride and initiative in work to ensure a high standard of service
Ability to learn quickly, adaptable, flexible, and resourceful
Sensitivity to confidential information
Demonstrated ability to set and meet deadlines/targets
Knowledge of the social services non-profit employment sector is an asset
Understanding of and sensitivity to issues facing vulnerable populations is an asset
Crisis Intervention and First Aid Certifications are considered an asset

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More about this job

Responsibilities

The Program Assistant provides administrative and operational support to the Workforce Development team, including front desk coverage and data management. They act as the primary point of contact for clients and visitors while ensuring efficient day-to-day program operations.

Requirements

Candidates must have a Grade 12 education and at least two years of experience in office administration. Proficiency in Microsoft Office applications and strong communication skills are required for this role.

Skills

Office administration
Microsoft Office
Data entry
Customer service
Communication skills
Excel
Record keeping
Event support
Typing
Problem-solving
Attention to detail
Time management
Interpersonal skills
Confidentiality
Crisis intervention

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Workforce Development
Data Entry
Eventbrite
MS Teams
MS Outlook
Excel
Invoice Management
Customer Service
Administrative Support
Social Services
Non-profit
Crisis Intervention
First Aid
Record Keeping
Confidentiality
Reporting
Scheduling
Communication

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